1. Paul Mundy www.mamud.com Using styles in Microsoft Word Make structuring and editing manuscripts easier

2. Five ways to format text: 1 Format menu  Select the text you want to format  Click on Format menu Select Font… Select Arial Select Bold Select 24 pt Click OK  Click on Format menu again Select Paragraph Select Spacing before 12 pt Select Spacing after 6 pt Click OK  12 clicks!

3. Five ways to format text: 2 Format buttons  Select the text you want to format  Click on Font drop-down box Select Arial  Click on Bold button  Click on Font size drop-down box Select 24 pt  Click on Format menu (no button for formatting paragraphs) Select Paragraph Select Spacing before 12 pt Select Spacing after 6 pt Click OK  11 clicks!

4. Five ways to format text: 3 Format painter  Click on text that already has the format you want  Click on the Format Painter button (looks like a paintbrush)  Wipe the cursor across the text you want to format  3 clicks!  To keep the cursor as Format Painter, double-click on the button

5. Five ways to format text: 4 Using styles  Select the text you want to format  Click on Style drop-down box Select the Heading 1 Style  3 clicks!

6. Five ways to format text: 5 Using style buttons  Select the text you want to format  Click on the Heading 1 button  2 clicks!

7. Advantages of styles Set a style once, then use it often Use Word’s built-in styles Ensures consistency within and among documents Changing styles is easy  Changes affect all text with that style Easy to convert from one style to another Can create own house styles and embed them in templates

8. Why use Heading Styles? Keeps your headings clear  No confusion about heading levels  Ensures clearly structured manuscript Lets you use Word’s Outline View Lets you generate a Table of Contents

9. Using Outline View 1 Use Headings Styles Heading 1  Heading 2 Heading 3  Body text body text body text body text body text body text body text body text body text

10. Using Outline View 2 Use Outline View to see various levels in outline

11. Using Outline View 3 Show Outlining Toolbar Promote/demote headings Move up/down Show individual heading levels

12. Using Outline View 4 Check wording of headings Check use of capital letters Check level and order of headings

13. Using Outline View 5 Place cursor on heading Select Level to change level of heading

14. Using Outline View 6 Double-click on + to expand or contract text Move up or down to change order of sections

15. Table of contents 1 Use Headings styles for your headings Place the cursor where you want the Table of Contents Select Insert > Reference > Index and Tables…

16. Table of contents 2 Select the Table of Contents tab Select the options you want Click OK