1. Word Tutorial 1 Creating and Editing a Document

2. Objectives Create and save a document
Enter text and correct errors as you type
Use AutoComplete and AutoCorrect
Select text and move the insertion point
Undo and redo actions
Adjust paragraph spacing, line spacing, and margins
Preview and print a document
Create an envelope
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3. Objectives Open an existing document
Use the Spelling and Grammar task panes
Change page orientation, font, font color, and font size
Apply text effects and align text
Copy formatting with the Format Painter
Insert a paragraph border and shading
Delete, insert, and edit a photo
Use Word Help
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4. Overview of the Word Window
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5. Overview of the Word Window
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6. Starting Word To start Word: Display the Windows Start screen
Click the Word 2013 tile
Click Blank document
Backstage view provides access to various screens with commands that allow you to manage files and Word options
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7. Working in Touch Mode
In Touch Mode, extra space around the buttons on the ribbon allows your finger to tap the specific button you need
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8. Working in Touch Mode To switch between Touch and Mouse Mode:
On the Quick Access Toolbar, click the Customize Quick Access Toolbar button to open the menu
On the menu, click Touch/Mouse Mode
On the Quick Access Toolbar, click the Touch/Mouse Mode
On the menu, click Touch
On the Quick Access Toolbar, click the Touch/Mouse Mode button, and then click Mouse
Click the Customize Quick Access Toolbar button, and then click Touch/Mouse Mode to deselect it
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9. Setting Up the Word Window
To set up your Word window
Click the Maximize button in the upper-right corner if Word does not fill the entire screen
On the ribbon, click the VIEW tab
In the Show group, click the Ruler check box if necessary to turn on the Ruler
In the Zoom group, click the Zoom button, type the desired zoom percentage, and click OK
On the status bar, click the Print Layout button to select it, if necessary
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10. Nonprinting Characters
Nonprinting characters provide a visual representation of details you might otherwise miss, such as the (¶) paragraph or (•) space
To verify that nonprinting characters are displayed:
On the ribbon, click the HOME tab
The Show/Hide ¶ button in the Paragraph group should be highlighted in blue, indicating that it is selected
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11. Saving a Document On the Quick Access Toolbar, click the Save button
Click Computer, if necessary, and then click the Browse button
Navigate to the desired location
Click the File name box, and then type your filename over the default filename, “Doc1”
Click the Save button
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12. Completed Block Style Letter
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13. Entering Text
Word’s AutoComplete feature automatically inserts dates and other regularly used items
To insert the date:
Begin typing the month and ScreenTips will appear
Press Enter to accept the ScreenTip suggestions
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14. Entering Text To insert the inside address:
Type the addressee’s name, street address, and city, state, and zip code, pressing Enter after each
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15. Entering Text To enter the salutation and the body of the letter:
Address the letter and press Enter
Begin typing the letter, pressing the spacebar between sentences and Enter at the end of paragraphs
To save your work, click the Save button on the Quick Access Toolbar
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16. Hyperlinks
A hyperlink is text or a graphic you can click to jump to another file or to somewhere else in the same file
The two most common types of hyperlinks are:
An hyperlink, which you can click to open an message to the recipient specified by the hyperlink
A web hyperlink, which opens a webpage in a browser
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17. Typing and Removing a Hyperlink
Hyperlinks are useful in documents that you plan to distribute electronically
In printed documents, blue font and underlines can be distracting
To enter an address hyperlink:
Type the address
Press the spacebar or Enter key; Word converts the address to a hyperlink with blue font and an underline
To remove a hyperlink, right-click on the hyperlink and then click Remove Hyperlink
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18. Shortcut Menu and Mini Toolbar
You can right-click items in the Word window to display a shortcut menu
The Mini toolbar also appears when you right-click or select text, giving you access often used formatting
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19. Using the Undo and Redo Commands
To undo (or reverse) the last thing you did in a document, you can click the Undo button on the Quick Access Toolbar
To restore your original change, the Redo button reverses the action of the Undo button (or redoes the undo)
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20. Moving the Insertion Point
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21. Correcting Errors as You Type
If you notice a typing error as soon as you make it, you can press the Backspace or Delete keys
AutoCorrect automatically corrects common typing errors, such as typing “adn” for “and”
Word draws your attention to potential errors by marking them with wavy underlines.
A wavy red line appears beneath words with no match in Word’s dictionary
Misused words, punctuation errors, problems with possessives and plurals, and grammatical errors are marked with a wavy blue underline
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22. Errors Marked in a Document
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23. Correcting Spelling Errors
Right-click the misspelled word
Select the correct spelling from the shortcut menu
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24. Proofreading a Finished Document
After a document is typed, it needs to be proofread from start to finish
Correct all spelling and grammar errors
Remove all incorrect error indicators (such as those on people’s names) by right-clicking on the word or words in question and choosing Ignore Once or Ignore All
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25. Paragraph and Line Spacing
Paragraph spacing is the space that appears directly above and below a paragraph
A paragraph can be a group of words that is many lines long, a single word, or even a blank line
A point is 1/72 of an inch
Line spacing space between lines of text within a paragraph
Line spacing 1.0 is single-spacing
Line spacing 2.0 is double-spacing
Line spacing 1.08 is the default spacing
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26. Paragraph and Line Spacing
To adjust paragraph and line spacing, use the Line and Paragraph Spacing button in the Paragraph group on the HOME tab and choose a preset line spacing option or choose to Add Space Before Paragraph or Remove Space After Paragraph
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27. Manual Line Break
A manual line break, also called a soft return, moves the insertion point to a new line without starting a new paragraph
To enter a manual line break:
Move the insertion point to the end of a line
Press the Shift + Enter keys
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28. Methods for Selecting Text
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29. Adjusting the Margins
Check the document’s margins by changing the Zoom level to display the entire page
On the ribbon, click View
In the Zoom group, click the One Page button
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30. Adjusting the Margins On the Ribbon, click the PAGE LAYOUT tab
In the Page Setup group, click the Margins button
Select the desired predefined margin options from the Margins gallery
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31. Adjusting the Margins
Use the Page Setup dialog box to customize the margins
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32. Previewing and Printing a Document
To avoid wasting paper and time, you should preview your document in Backstage view
Click the FILE tab to display Backstage view, and then click the Print in the navigation bar
Review the document
If you notice an error, click the Back button at the top of the navigation bar to return to the document
If the document is correct and the printer is on and has paper, click the Print button
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33. Previewing and Printing a Document
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34. Creating an Envelope Preformatted files are called templates
There are templates to create a formatted envelope or you can create one on your own in a new, blank document
To create a new document for the envelope:
Click the FILE tab and then click New in the navigation bar
Click Blank document
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35. Creating an Envelope
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36. Creating an Envelope To create an envelope:
On the ribbon, click the MAILINGS tab
In the Create group, click the Envelopes button
On the Envelopes tab, type a new address or edit the existing one
Type a return address; if you are using preprinted stationery, click the Omit check box
To print the envelope, insert an envelope in your printer, and then click the Print button; to store the envelope along with the rest of the document, click the Add to Document button
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37. Creating an Envelope
Depending on how your computer is set up, you might see an address in the Return address box
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38. Overview of Formatting a Document
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39. Overview of Formatting a Document
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40. Opening an Existing Document
To open an existing document:
On the ribbon, click the FILE tab to open Backstage view
Click Open in the navigation bar
Click Computer, and then click the Browse button
Navigate to the location of the existing file, select the file, and click Open
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41. Opening an Existing Document
To save an open document with a new name
On the ribbon, click the FILE tab
In the navigation bar in Backstage view, click Save As
In the Save As dialog box, click in the File name box, delete the existing name, and key in the new name
Verify that the file location is correct or navigate to the correct location
Click the Save button
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42. Grammar Settings To customize the grammar settings:
Click the FILE tab, and then click Options in the navigation bar
In the left pane, click Proofing, and then click the Settings button
Scroll down in the Grammar Settings dialog box to display all the check boxes under “Grammar,”
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43. Grammar Settings Dialog Box
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44. Spelling and Grammar Task Panes
On the ribbon, click the REVIEW tab
In the Proofing group, click the Spelling & Grammar button
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45. Spelling and Grammar Task Panes
In the Spelling task pane, review the suggestions for possible corrections to the word flagged as an error; choose to:
Change or Change All
Ignore or Ignore All
Add, to add the word as spelled in the document to the Word dictionary
Click Resume to continue reviewing the document
Click OK to close the dialog box when the check is complete
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46. Changing Page Orientation
The document’s orientation is its width versus its height
In portrait orientation the page is taller than it is wide
In landscape orientation the page is wider than it is tall
To change page orientation:
On the ribbon, click the PAGE LAYOUT tab
In the Page Setup group, click the Orientation button, and then click Landscape or Portrait
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47. Changing the Font and Font Size
To change the font and font size:
Select the text you want to format; the Font box in the Font group displays the name of the font applied to the selected text
The word “Body” by the font name indicates that the font is intended for formatting body text. Body text is ordinary text, as opposed to titles or headings.
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48. Changing the Font and Font Size
In the Font group on the HOME tab, click the Font arrow; a list of available fonts appears
Live Preview shows the results that would occur if you clicked the option you are pointing to.
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49. Applying Text Effects Text effects are special visual enhancements
To apply text effects:
Select the text to change
In the Font group on the HOME tab, click the Text Effects and Typography button; a gallery appears
A gallery is a menu or grid that shows a visual representation of the options available when you click a button
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50. Applying Text Effects
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51. Applying Font Color To apply font color Select the text to change
In the Font group on the HOME tab, click the Font Color button arrow
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52. Aligning Text
By default, the words in a document are left aligned (even on the left) and ragged (uneven) on the right
With right alignment, words are even on the right and ragged on the left
With center alignment, words are ragged on both sides and lines are centered on the page
With justified alignment, the text is even at both margins and spaced out within the line
Alignment buttons are found in the Paragraph group of the HOME tab
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53. Aligning Text
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54. Adding a Paragraph Border and Shading
A paragraph border is an outline that appears around one or more paragraphs
Shading is background color applied to one or more paragraphs
The Border and Shading buttons are found in the Paragraph group of the HOME tab
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55. Adding a Paragraph Border and Shading
To apply a border:
Select the text to change
On the HOME tab, in the Paragraph group, click the Borders button arrow
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56. Adding a Paragraph Border and Shading
To apply shading:
Select the text to change
In the Paragraph group, click the Shading button arrow
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57. Using the Format Painter
Select the text whose formatting you want to copy
On the HOME tab, in the Clipboard group, click the Format Painter button; or to copy formatting to multiple sections of nonadjacent text, double-click the Format Painter button.
The mouse pointer changes to the Format Painter pointer, the I-beam pointer with a paintbrush
Click the words you want to format, or drag to select and format entire paragraphs
When you are finished, click the Format Painter button again to turn off the Format Painter
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58. Working with Pictures
A picture is a photo or another type of image that you insert into a document
Once a picture is selected, a contextual tab—the PICTURE TOOLS FORMAT tab—appears on the ribbon
A contextual tab appears on the ribbon only when an object is selected; it contains commands related to the selected object so you can manipulate, edit, and format the selected object
The squares, called handles, around the edge of the photo indicate the photo is selected
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59. Working with Pictures To delete the current photo:
Click the photo to select it
Press the Delete key
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60. Working with Pictures To insert a photo:
On the ribbon, click the INSERT tab
In the Illustrations group, click the Pictures button; the Insert Picture dialog box opens
Navigate to the folder that contains the image and select the file
Click the Insert button to close the Insert Picture dialog box and insert the photo
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61. Working with Pictures To resize a photo:
Make sure the PICTURE TOOLS FORMAT tab is selected on the ribbon
In the Size group on the far right edge of the ribbon, change the Height and the Width
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62. Working with Pictures
A picture style is a collection of formatting options, such as a frame, a rounded shape, and a shadow
Apply a picture style by clicking the style in the Picture Styles gallery on the PICTURE TOOLS FORMAT tab
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63. Getting Help
To get the most out of Help, connect to the Internet to access the information stored at Office.com
To look up information in Help, connect to the Internet, and then, on the title bar, click the Microsoft Word Help button
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