1. 2014 Line Officers Seminar Create Commandery Budget $NCOMEEXPENSE$ 1 WHAT IS A BUDGET? A BUDGET is a SIMPLE BALANCE $HEET

2. 2014 Line Officers Seminar Create Commandery Budget WHY PREPARE a BUDGET? 2 SIMPLE: YOU DON’T WANT TO RUN OUT OF MONEY!

3. 2014 Line Officers Seminar Create Commandery Budget 3 WHAT YOU NEED TO CREATE BUDGET? Spending & Income History Prior Year Income from Donations, Fund Raisers Prior Year Expenses (Bank Statements) (Recorder & Commander Signs Checks Each Month) Pencil, Pad, Calculator PC Spreadsheet (Excel) Budget / Finance Software (Quicken)

4. 2014 Line Officers Seminar Create Commandery Budget 4 CREATE SIMPLE BUDGET for HYPOTHETICAL COMMANDERY No. 2013 100 Members at End of Fiscal Year Commandery Dues =$56.00 (=$30 Local, $16 GC, $9 GE, $1 Eye Foundation) 50 Life Eye Members Small Investment Portfolio One Fund Raiser per Year Five Knightings per Year Pays Rent to Landlord

5. 2014 Line Officers Seminar Create Commandery Budget 5 WORK on INCOME FIRST: DUES 100 Members X $56 = 5600 Knighting Fees (5 at $20)= 100 Investments = 100 Misc. Donations = 100 Fund Raisers= 100 TOTAL INCOME = $6000 Transfer to Budget

6. INCOME$ Dues5600 Knighting Fee100 Investments100 Misc Donations100 Fund Raisers100 TOTAL INCOME6000 2014 Line Officers Seminar Create Commandery Budget 6 (Income From Work Sheet)

7. 2014 Line Officers Seminar Create Commandery Budget 7 EXPENSE$ COME in TWO FLAVORS 1. Non-DISCRETIONARY MUST PAY GC and GE Assessments Rent Taxes

8. 2012 Line Officers Seminar Create Commandery Budget 8 2. DISCRETIONARY OPTIONAL To PAY PC Jewel & Boards Refreshments Charity Donations New Regalia

9. 2014 Line Officers Seminar Create Commandery Budget 9 Non-DISCRETIONARY EXPENSE$ WORK SHEET Assessments: GC 100 Members X $16.00 = 1600 GE 100 Members X $9.00 = 900 Eye Foundation (Assume 50 Life Members)= 50 Knighting Fee 5 S.K.s x $5= 25 Fixed Expense: Rent = 500 Salary & Taxes= 300 Notices = 500 Insurance= 125 TOTAL Non-DISCRETIONARY EXPENSES= $4000 Transfer To Budget

10. INCOME$$EXPENSES Dues56001600GC Assessment Knighting Fee100900GE Assessment Investments10050Eye Foundation Misc Donations10025Knighting Fee Fund Raisers100500Rent 300Salary & Taxes 500Notices 125Insurance TOTAL NON- DISCRETION TOTAL INCOME60004000EXPENSE Cash to RunCommandery 6000 – 4000=$2000 2014 Line Officers Seminar Create Commandery Budget 10 Non-Discretionary Expenses (From Work Sheet)

11. 2014 Line Officers Seminar Create Commandery Budget 11 DISCRETIONARY EXPENSE$ WORK SHEET New Regalia (New Banner, Officer Jewels) 400 Conclave Meals/Refreshments 200 Installation Expense 200 Special Events (Xmas, GC Visit ) 500 PC Jewel / Boards 200 Literature Purchases(Manuals, Constitutions) 100 Petty Cash (Postage, Copies) 100 Misc Unidentified Expense 300 TOTAL DISCRETIONARY EXPENSES= $2000 Transfer To Budget

12. 2014 Line Officers Seminar Create Commandery Budget 12 INCOME$$EXPENSES TOTAL INCOME60004000N.D EXPENSE D. EXPENSE 400Regalia 200Meals 200Installation 500Special Events 200PC Jewel 100Literature 100Petty Cash 300 Misc Expense 2000TOTAL BUDGETBALANCES $6000 Discretionary Expenses (From Work Sheet)

13. 13 HYPOTHETICAL SIMPLIFIED COMMANDERY BUDGET Assume100Members on March 31 (End of FY) Local Dues$56.00TOTAL LOCAL COMMANDERY DUES (Set by By-Laws) INCOME EXPENSES $1,600.00Grand Commandery Assessment (100 X $16 Each) $900.00Grand Encampment Assessment (100 X $9 Each) $25.00Knighting Fee (5 New S.K. X $5 Each) Local Assessment $50.00Eye Foundation (Assume 50 Life Members) (100 S.K. X $56 Each)$5,600.00 $2,575.00TOTAL ASSESSMENT EXPENSE Note: $500.00Rent COMMANDERY CASH AFTER ASSESSMENT Notice Printing & Mailing: $3,025.00 $500.00 100 Members x 10 Notices X $0.50 Print & Mail per Notice $300.00Recorder Salary & Income Taxes Knighting Fees (Assume 5 New S.K at $20)$100.00 $125.00Insurance $4,000.00TOTAL NON-DISCRETIONARY EXPENSE Investment Income$100.00 $400.00New Regalia (Jewels, Uniforms, Banners, etc). $200.00Conclave Meals / Refreshments Misc Contributions$100.00 $200.00Installation Expence (Bugler, Wine, Flowers, etc) $500.00Special Events (Xmas, Easter, GC Visit) Fund Raisers$100.00 $200.00PC Jewel & Boards $100.00Literature Purchases (Constitutions, D & T Manuals, etc) $100.00Petty Cash Expense (Postage, Copies, Envelopes, etc) $300.00Misc Unidentified Expense TOTAL INCOME $6000.00 $2,000.00TOTAL DISCRETIONARY EXPENSE 2014 Line Officers Seminar Create Commandery Budget TOTAL INCOME$6,000.00= TOTAL EXPENSES

14. 2014 Line Officers Seminar Create Commandery Budget 14 A BUDGET IS A DESTINATION BUDGETING IS A JOURNEY