1. A Portrait of Scrum Project Management By Nader Khorrami Rad Project Management Professional (PMP) Certified ScrumMaster (CSM) Professional Scrum Master I (PSM I) IntroductionRolesLifeCycleRollupTracking

2. A Portrait of Scrum Project Management Part 1 Introduction IntroductionRolesLifeCycleRollupTracking

3. A Portrait of Scrum Project Management  Change Request  Change Request  Change Request  Change Request  Change Request  Change Request  Change Request What is Scrum? Classical project management systems, as described in the PMBOK Guide and PRINCE2, and implemented in many classic IT development methods, is not as effective as it should be, in cases that: Scope of work changes frequently and dramatically  Change Request IntroductionRolesLifeCycleRollupTracking

4. A Portrait of Scrum Project Management Scope of work changes frequently and dramatically You won’t find extreme changes in construction projects for example; a project initiated to build a hospital will never end up with a product such as a theme park. But in IT projects, a “hospital” can turn into a “theme park”! IntroductionRolesLifeCycleRollupTracking

5. A Portrait of Scrum Project Management In case of IT projects, we prefer to use a project management system that delivers both of the following characteristics: Being flexible and open to change requests yet Stays agile What is Scrum? IntroductionRolesLifeCycleRollupTracking

6. A Portrait of Scrum Project Management But how? What is Scrum? IntroductionRolesLifeCycleRollupTracking

7. A Portrait of Scrum Project Management There are a family of project management frameworks to deliver both flexibility and agility, which are called: Agile Frameworks What is Scrum? Scrum is the most common Agile framework. PMBOK Guide PRINCE2 Agile IntroductionRolesLifeCycleRollupTracking

8. A Portrait of Scrum Project Management We will be both flexible and agile, by following these: Everyone should be aligned with the goal of the project. Different functional departments with professionals who are doing their own jobs and do not bother themselves with the whole project, will not do it for us. Team should be self-organized. The command-and-control system will not work in an agile environment. We should continuously improve our process. Otherwise, we would not be agile enough. We should work inside time-boxes. In order to stay focused and productive in an ever changing environment. And many more things we will see together in this course… IntroductionRolesLifeCycleRollupTracking

9. A Portrait of Scrum Project Management Part 2 Roles IntroductionRolesLifeCycleRollupTracking

10. A Portrait of Scrum Project Management There are 3 roles in a Scrum project. Defining other roles is forbidden! Because it’s harmful to the unity of the team, and is not compatible with the philosophy of Scrum. IntroductionRolesLifeCycleRollupTracking

11. A Portrait of Scrum Project Management There are 3 roles in a Scrum project. Product OwnerScrumMasterTeam 1 person Full-time or part-time Business oriented 1 person Full-time or part-time Scrum coach and problem solver Normally 3 to 9 people Full-time (recommended) Technical IntroductionRolesLifeCycleRollupTracking

12. A Portrait of Scrum Project Management There are 3 roles in a Scrum project. Product OwnerScrumMasterTeam Product Owner: creates and maintains the list of deliverables (elements of the final product which are presentable to the customer and have a definition of “done”), aka Product Backlog. Maximizes the value of the team’s effort by keeping the backlog up to date and prioritized. Effectively communicates with all stakeholders. Prevents problems by keeping the backlog clear, transparent, realistic, and agreed upon. IntroductionRolesLifeCycleRollupTracking

13. A Portrait of Scrum Project Management There are 3 roles in a Scrum project. Product OwnerScrumMasterTeam ScrumMaster: Makes sure that Scrum is understood and implemented correctly in the team. Coaches and leads product owner and the team, in order to improve their productivity. Helps the team solve their problems. Directs scrum meetings. Keeps the team away from distractions. IntroductionRolesLifeCycleRollupTracking

14. A Portrait of Scrum Project Management There are 3 roles in a Scrum project. Product OwnerScrumMasterTeam Team: Produces the final product in step by step increments of the backlog, in a product-based way. Is cross-functional and does the A to Z of each backlog item. Is self-organized, and finds its way, instead of receiving commands. Is aligned with the goal of the project. IntroductionRolesLifeCycleRollupTracking

15. A Portrait of Scrum Project Management There are 3 roles in a Scrum project. Product OwnerScrumMasterTeam Designer Coder Tester Senior Developer Team Leader Team Manager Etc.        IntroductionRolesLifeCycleRollupTracking

16. A Portrait of Scrum Project Management There are 3 roles in a Scrum project. Product OwnerScrumMasterTeam You’re not allowed to define any roles other than the 3 previously described roles of Scrum. Team members have the same roles and titles, to be reminded that they are supposed to work together with the same goal in mind; although they have different kinds of expertise. IntroductionRolesLifeCycleRollupTracking

17. A Portrait of Scrum Project Management There are 3 roles in a Scrum project. Product OwnerScrumMasterTeam So, who is the project manager? There’s not such a role in Scrum. And none of the 3 roles of the Scrum act as a project manager. What happens to project management, then? There’s no central point for project management in Scrum. Project management tasks are distributed among the 3 roles of Scrum. IntroductionRolesLifeCycleRollupTracking

18. A Portrait of Scrum Project Management There are 3 roles in a Scrum project. Now we’ll see what these people actually do… TO SUCCEED! IntroductionRolesLifeCycleRollupTracking

19. A Portrait of Scrum Project Management Part 3 LifeCycle IntroductionRolesLifeCycleRollupTracking

20. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective [ Time-box ] Time-box is an essential concept in Scrum. It’s a period of time with a fixed duration, that repeats many times. Its duration can be revised, but not changed frequently. Our solution to being focused and getting things done in an ever-changing environment. Backlog creation and maintenance IntroductionRolesLifeCycleRollupTracking

21. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective [ Time-box ] Backlog creation and maintenance Main activities in a Scrum project: Creating and maintaining the backlog Sprint planning Sprint Sprint demo Sprint retrospective IntroductionRolesLifeCycleRollupTracking

22. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective [ Time-box ] Main activities in a Scrum project: Creating and maintaining the backlog (ongoing, not time-boxed) Sprint planning Sprint Sprint demo Sprint retrospective Backlog creation and maintenance IntroductionRolesLifeCycleRollupTracking

23. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective [ Time-box ] Main activities in a Scrum project: Creating and maintaining the backlog (ongoing, not time-boxed) Sprint planning [Time-boxed] Sprint Sprint demo Sprint retrospective Backlog creation and maintenance IntroductionRolesLifeCycleRollupTracking

24. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective [ Time-box ] Main activities in a Scrum project: Creating and maintaining the backlog (ongoing, not time-boxed) Sprint planning [Time-boxed] Sprint [Time-boxed] Sprint demo Sprint retrospective Backlog creation and maintenance IntroductionRolesLifeCycleRollupTracking

25. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective [ Time-box ] Main activities in a Scrum project: Creating and maintaining the backlog (ongoing, not time-boxed) Sprint planning [Time-boxed] Sprint [Time-boxed] Sprint demo [Time-boxed] Sprint retrospective Backlog creation and maintenance IntroductionRolesLifeCycleRollupTracking

26. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective [ Time-box ] Main activities in a Scrum project: Creating and maintaining the backlog (ongoing, not time-boxed) Sprint planning [Time-boxed] Sprint [Time-boxed] Sprint demo [Time-boxed] Sprint retrospective [Time-boxed] Backlog creation and maintenance IntroductionRolesLifeCycleRollupTracking

27. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 1. Creating and maintaining product backlog Backlog creation and maintenance Product backlog is a list of project deliverables. Creation and maintenance of the product backlog is the responsibility of product owner. Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 Item 010 ●●●●●● IntroductionRolesLifeCycleRollupTracking

28. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 1. Creating and maintaining product backlog Backlog creation and maintenance Product Owner / Deliverables You should decompose the final product into backlog items in a way that all of them are presentable for the non-technical customer. You’d better decompose the final product as much as possible. Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 Item 010 ●●●●●● IntroductionRolesLifeCycleRollupTracking

29. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 1. Creating and maintaining product backlog Backlog creation and maintenance Product Owner / Deliverables / Presentable / Decomposed Enough Product backlog is never completed; it’s always being updated to reflect the actual events, requested changes, etc. Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 Item 010 ●●●●●● IntroductionRolesLifeCycleRollupTracking

30. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 1. Creating and maintaining product backlog Backlog creation and maintenance Product Owner / Deliverables / Presentable / Decomposed Enough / Never Completed Team estimates the volume of each backlog item. While product owner makes sure that items are clear and understood. Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● IntroductionRolesLifeCycleRollupTracking

31. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 1. Creating and maintaining product backlog Backlog creation and maintenance Product Owner / Deliverables / Presentable / Decomposed Enough / Never Completed / Volume / Understood Product owner continuously ranks items based on business and technical factors. Higher ranks mean higher ROI. Product owner sorts the backlog based on the ranks. Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● IntroductionRolesLifeCycleRollupTracking

32. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 1. Creating and maintaining product backlog Backlog creation and maintenance Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Now that our near future is clearly reflected in the product backlog, let’s start the work. We’ll improve and complete the backlog all the way to the end of the project. Here is the product backlog We are ready and waiting! IntroductionRolesLifeCycleRollupTracking

33. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Now it’s time to plan the first sprint. IntroductionRolesLifeCycleRollupTracking

34. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Sprint is the main time-box for doing the work of the project. Sprint planning is a meeting dedicated to choosing and clearing the work of the coming sprint. IntroductionRolesLifeCycleRollupTracking

35. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● You should fix the duration of this time-box at the beginning of the project. This time-box is usually fixed between 4 and 8 hours. All three scrum roles should attend the meeting. Others may attend the meeting too, but are not to speak. IntroductionRolesLifeCycleRollupTracking

36. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● We need these two important outputs in this meeting: The list of the items selected for the upcoming sprint, aka Sprint Backlog. The Goal of the sprint. IntroductionRolesLifeCycleRollupTracking

37. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Team had previously estimated the volume of each item of the product backlog. They also estimate their capacity for a sprint, and keep revising it. IntroductionRolesLifeCycleRollupTracking

38. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● It’s how much we can do in a sprint. Estimated capacity IntroductionRolesLifeCycleRollupTracking

39. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 A schematic backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● IntroductionRolesLifeCycleRollupTracking

40. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Product Backlog Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Sprint Backlog IntroductionRolesLifeCycleRollupTracking

41. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 003 Item 004 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog IntroductionRolesLifeCycleRollupTracking

42. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog IntroductionRolesLifeCycleRollupTracking

43. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog IntroductionRolesLifeCycleRollupTracking

44. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 IntroductionRolesLifeCycleRollupTracking

45. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 These three items would be our goal in the upcoming sprint. IntroductionRolesLifeCycleRollupTracking

46. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 We will continuously revise the product backlog. IntroductionRolesLifeCycleRollupTracking

47. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised IntroductionRolesLifeCycleRollupTracking

48. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised But the sprint backlog should be freezed. IntroductionRolesLifeCycleRollupTracking

49. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised Freezed IntroductionRolesLifeCycleRollupTracking

50. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised Freezed What if customer wanted to change the items in the sprint backlog? IntroductionRolesLifeCycleRollupTracking

51. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised Freezed We can’t change them; otherwise, it would be impossible for the team to focus. IntroductionRolesLifeCycleRollupTracking

52. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised Freezed What if changes are dramatic? IntroductionRolesLifeCycleRollupTracking

53. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised Freezed In extreme cases, product owner has the authority to cancel the sprint and ask the team to start a new one. IntroductionRolesLifeCycleRollupTracking

54. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised Freezed But no one can change the backlog of an ongoing sprint. It’s freezed. IntroductionRolesLifeCycleRollupTracking

55. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised Freezed I see… IntroductionRolesLifeCycleRollupTracking

56. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised Freezed What if someone forces us to change the sprint backlog? IntroductionRolesLifeCycleRollupTracking

57. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 2. Sprint Planning Backlog creation and maintenance Item 001 Item 002 Item 004 Item 003 Item 005 Item 006 Item 007 Item 008 Item 009 ●●●●●● Product BacklogSprint Backlog Item 010 Item 011 Item 012 Continuously revised Freezed You should avoid it, and report it to me, so I will explain them the reasons and try to fix it forever. IntroductionRolesLifeCycleRollupTracking

58. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 3. Sprint Backlog creation and maintenance Item 001 Item 002 Item 004 Sprint Backlog Now that we’ve finished planning the sprint, we can start it. IntroductionRolesLifeCycleRollupTracking

59. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 3. Sprint Backlog creation and maintenance Item 001 Item 002 Item 004 Sprint Backlog Let’s focus on sprint backlog and get things done. IntroductionRolesLifeCycleRollupTracking

60. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 3. Sprint Backlog creation and maintenance Item 001 Item 002 Item 004 Sprint Backlog Sprints are usually time-boxes of 2 to 4 weeks of duration. They should all have the same length, but we are free to revise the length, if it’s necessary. IntroductionRolesLifeCycleRollupTracking

61. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 3. Sprint Backlog creation and maintenance Item 001 Item 002 Item 004 Sprint Backlog Team works on the sprint backlog items during the sprint. There should be a 15-minute time-boxed meeting each day, named Daily Scrum. Daily scrum should have a predefined time and location. Definition of its time and location is done in the sprint planning. IntroductionRolesLifeCycleRollupTracking

62. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 3. Sprint Backlog creation and maintenance Item 001 Item 002 Item 004 Sprint Backlog Daily scrum meeting is only for the team members and the ScrumMaster. Others are free to attend, buy they should not speak. IntroductionRolesLifeCycleRollupTracking

63. A Portrait of Scrum Project Management Sprint Planning Sprint Demo Sprint Retrospective 3. Sprint Backlog creation and maintenance Item 001 Item 002 Item 004 Sprint Backlog Each team member answers these three questions in each daily scrum: What did I do in the previous 24 hours. What will I do in the next 24 hours. What problems I might face. ScrumMaster might follow on the mentioned problems and try to solve them, if their resolution is out of reach of team or they just need help. IntroductionRolesLifeCycleRollupTracking

64. A Portrait of Scrum Project Management 00 Days left Sprint Planning Sprint Demo Sprint Retrospective 3. Sprint Backlog creation and maintenance Item 001 Item 002 Item 004 Sprint Backlog The team is now working, day by day… for the whole duration of the sprint (e.g. 2 weeks), trying to complete all the sprint backlog items and reach the goal of the sprint. 01 Days left 02 Days left 03 Days left 04 Days left 05 Days left 06 Days left 07 Days left 08 Days left 09 Days left 10 Days left 11 Days left 12 Days left 13 Days left 14 Days left IntroductionRolesLifeCycleRollupTracking

65. A Portrait of Scrum Project Management 00 Days left Sprint Planning Sprint Demo Sprint Retrospective 3. Sprint Backlog creation and maintenance Item 001 Item 002 Item 004 Sprint Backlog The sprint is finished. Not a single extra day is allowed. Hands up! Time is over… IntroductionRolesLifeCycleRollupTracking