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TRLN's Collaborative Manuscript Digitization: Shifting Gears in Duke's Publication Process Sean Aery Digital Projects Developer Duke University Libraries TRLN Annual Meeting July 13, 2012
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Project Background Content, Context, and Capacity: A Collaborative Large-Scale Digitization Project on the Long Civil Rights Movement in North Carolina http://www2.trln.org/ccc/ 2011-2014 IMLS LSTA Grant
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Project Background Content, Context, and Capacity: A Collaborative Large-Scale Digitization Project on the Long Civil Rights Movement in North Carolina http://www2.trln.org/ccc/ 2011-2014 IMLS LSTA Grant
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Project Background Content, Context, and Capacity: A Collaborative Large-Scale Digitization Project on the Long Civil Rights Movement in North Carolina http://www2.trln.org/ccc/ 2011-2014 IMLS LSTA Grant
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Large-Scale 400,000 scans 37 archival collections 4 institutions 3 years start-to-finish "The CCC project is the first attempt by a library consortium to conduct a collaborative manuscripts digitization project on this scale." CCC Website
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Shifting Gears (2007 Report) Shifting Gears: Gearing Up to Get Into the Flow Erway, Ricky, and Jennifer Schaffner. 2007. Shifting Gears: Gearing Up to Get Into the Flow. Report produced by OCLC Programs and Research. Published online at: www.oclc.org/programs/publications/reports/2 007-02.pdf
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Extending the Reach of Southern Sources (2007-2009 UNC SHC Study) http://www.lib.unc.edu/mss/archivalmassdigitization/
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Collaboration Project Staff ■ Joyce Chapman, TRLN project librarian, project manager ■ Sam Leonard, TRLN digital production manager ■ Laura Clark Brown, UNC, chair, principal investigator ■ Jenn Riley, UNC, interim principal investigator Steering Committee Includes: ■ Brian Dietz, NCSU ■ Kat Charron, NCSU, faculty liaison ■ Liz Milewicz, Duke ■ Yvonne Belanger, Duke, assessment consultant ■ Andre D. Vann, NCCU Cross-Institutional Working Groups: 1) Production/Materials Mgt; 2) Metadata; 3) Evaluation; and Graduate Assistants
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Collaboration
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Strategies & Standards for Intellectual Property Digitization Metadata Digital Access / Storage Materials Transfer Evaluation
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Digital Collections at Duke Pre-CCC Project
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Building Digital Collections Duke, ca. 2011
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Building Digital Collections Duke, ca. 2011
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Building Digital Collections Duke, ca. 2011
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Building Digital Collections Duke, ca. 2011
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Building Digital Collections Duke, ca. 2011
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Digital Collections Interface Tripod2 Discovery/Access Application Custom Collection Portals
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Digital Collections Interface Tripod2 Discovery/Access Application Custom Collection Portals Robust Search/Browse
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Digital Collections Interface Tripod2 Discovery/Access Application Custom Collection Portals Robust Search/Browse Rich Item Interaction
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Building Digital Collections Duke, ca. 2011
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Large-Scale Digitization At Duke
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Small-Scale Everything Else Description & Publication Can't Keep Up Cumulative, 6-month intervals
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Problems Huge backlog (digitized but unpublished) Stakeholder anxiety Hard to take on new projects
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Building Digital Collections Challenging the Old Model
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CCC's Impact at Duke A Kick in the Pants
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The Challenge 16 Years3 Years
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The Constraints No resources ($) provided for: Metadata Interface development
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Building Digital Collections The Large-Scale Option (2012)
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Building Digital Collections The Large-Scale Option (2012)
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Building Digital Collections The Large-Scale Option (2012)
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Building Digital Collections The Large-Scale Option (2012)
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Building Digital Collections The Large-Scale Option (2012)
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How it Works Technology
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How it Works
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The Outcome Finding Aid as Interface to Digitized Content
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UNC, NCCU, NCSU Interfaces Variations on a Theme
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Tradeoffs: What's Lost? Distinction of individual objects Faceting/advanced search SEO Linking to items Highlights
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But is it Good Enough? Evaluation Working Group Activities Quantitative Usage tracking / Web analytics Materials prep time (conservation, IP review, transport)
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But is it Good Enough? Evaluation Working Group Activities Qualitative (Years 2 & 3) Interviews (scholars, faculty, K-12 instructors) Course activities (3 undergrad courses) Survey (targeted to potential users) Reengage "Extending the Reach of Southern Sources" participants"Extending the Reach of Southern Sources
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Early Returns at Duke "A game changer" Applying publication technique beyond CCC materials Alleviating our backlog gridlock Publication via finding aid = the new default
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Looking Ahead Integration w/Tripod2 for common discovery Item interaction (PDF, image view tools?)
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Summary Ambitious TRLN digitization project Collaboration is key Variations between institutions on implementation Significant catalyst in re-envisioning Digital Collections at Duke Evaluation plan underway
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Thank You Sean Aery Digital Projects Developer Duke University Libraries sean.aery@duke.edu
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