1. OHIO SACWIS OHIO SACWIS PCSAO Executive Membership Meeting 26 February 2004

2. Where We Came From 12/5/2001 –PCSA Executive Meeting at Highbanks Metro Park, Columbus Ohio will look at available options including the evaluation of other state’s SACWIS systems Release a SACWIS Request For Information (RFI) Release a SACWIS Request For Proposal (RFP)

3. SACWIS RFI Released SACWIS RFI in February 2002 Multiple vendors responded to RFI Six vendors provided demonstrations of their operating Child Welfare/SACWIS systems

4. SACWIS RFI Demonstrations:  Wisconsin SACWIS - American Management Systems  Montgomery County Child Welfare System - Compuware  West Virginia SACWIS - Deloitte Consulting  Colorado SACWIS - Dynamics Research Corporation  Maine SACWIS - TRW  Indiana SACWIS - Unisys

5. SACWIS RFI RFI and System Demonstrations:  Focused on existing system’s ability to meet Ohio SACWIS requirements  Verified soundness of Ohio’s requirements  Obtained input for RFP preparation  Provided for county input and involvement

6. SACWIS RFP RFP development – 4/2002 to 12/2002 Released to vendor community – 12/2002 Proposal due date – 2/2003 Proposed evaluation/clarification – 2/2003 – 8/2003 Contract negotiations – 9/2003 Federal review and approval of recommended proposal/vendor – 10/2003 – 12/2003

7. SACWIS RFP Four vendors responded  American Management Systems  Ciber  Deloitte Consulting  Dynamics Research Corporation

8. Proposal Evaluation Criteria Major Components of Evaluation Criteria  People – SACWIS experience  Process – how will SACWIS be developed  Product – what is the proposed functional and technical solution

9. Proposal Evaluation Process Administered by DAS Diverse evaluation team – state and county, technical and child welfare, project management Reviewed for mandatory requirements Eligible proposals evaluated Clarifications process Committee recommendation to ODJFS Director

10. Vendor Recommendation Dynamics Research Corporation (DRC) Sub-contractor - Compuware

11. Why DRC? People  Involvement in SACWIS development and implementation since 1996  Prime contractor for:  New Hampshire Bridges  Colorado Trails (state supervised, county administered)  Extensive SACWIS experience, 20 years in 7 states  Experienced Project Manager, served as SACWIS Project Manager in:  Indiana, Maine and Colorado

12. Why DRC? People  12 Member Primary Project Team bring SACWIS experience in key project areas including:  Change Management  Requirements Definition  Documentation  Testing  Training  Implementation

13. Why DRC? Process (MIS)  Software Engineering Institute (SEI) Capability Maturity Model CMM Level 3 certified  Project Management methodology aligns with Project Management Institute’s Project Management Body of Knowledge (PMBOK)

14. Why DRC? Process (con’t)  Customized version of Rational Unified Process (RUP)  Utilizes a software tool to manage all project development steps  Supports integrated SACWIS project team consisting of county, state and contract staff

15. Why DRC? Product  Successfully implemented SACWIS in New Hampshire and Colorado  Compuware developed Child Welfare systems for Cuyahoga and Montgomery counties  Utilizing work flows from existing SACWIS systems to build Ohio SACWIS

16. Contract Deliverables Project Management Change Management System Analysis and Design Conversion System Development System Testing

17. Contract Deliverables User Acceptance Testing (UAT) Training Pilot Implementation Statewide Implementation Support Federal Approval Post Implementation Support

18. System Requirements Functional Requirements  Ohio SRD developed by Business Partner Committee (BPC)  Requirements represent culmination of Federal, State and County input  SRD serves as the foundation for requirements validation and refinement

19. System Overview Ohio SACWIS On-Line Help System Interfaces Audit Trail AdminCourt Intake Mgmt SecurityFinancialEligibility Case Mgmt Resource

20. Ohio SACWIS Interfaces Ohio SACWIS CRISCRISe Central Accounting System SETSMMIS Ohio BCII Webcheck

21. Ohio SACWIS Technical Application Front-End Services Business Logic Services Data Services

22. Ohio SACWIS Technical Application Front-End Services Business Logic Services Data Services User Interface On-Line Help Reporting Administration Security Business Rules Security Workflow Manager Notifications Auditing Processes Scheduler Application Processes Intake Eligibility Case Mgmt Resource Court Financial Security Child Welfare Data Reporting Data

23. State Project Team Preparation Fed staff made site visit to Ohio SACWIS Project - 9/2003 Ohio hosts Fed ACF conducting SACWIS 101 Requirements Overview - 2/2004  Attendees include subject matter experts from PCSAs and OCF, full state SACWIS Project Team, staff from 12 other SACWIS projects

24. State Project Team Preparation Project Management training for PMI Certification – Management Team Specialized training for project’s Business Analysts Java, Object Oriented Analysis & Development (OOAD), Integrated Development Environment (IDE) and additional tool training for technical MIS team Order and install hardware and software required to support project

25. SACWIS Team Interactions State Project Management Team County/ State Policy DRC Team County/ State IT/IS

26. Project Overview Start Up Activities  Contractor assembles primary project team at Air Center  Contractor prepares secondary site located next to Air Center  Contractor reviews available documentation  SACWIS ELC transitions into Partnership Forum  County participants identified

27. Project Overview Key Milestones  Project kickoff approximately 5 weeks from contract effective date  Implementation pilot 18 months from contract initiation  90 day Implementation Pilot  8 month Statewide Implementation

28. Project Overview Critical Factors  Change Management and Conversion kick off with contract  Rapid Requirements Development, Joint Application Development and Prototype Review occur over six month period  County involvement is key to our success

29. Quality Assurance Independent Validation and Verification  Separate effort  Reports to both ODJFS and state Executive Project Management Office

30. Next Steps PCSAs will be notified of scheduled Kick Off event (s) Counties interested should contact Nancy DeRoberts