2. Agenda Safety Topic Overview of Agenda Introductions
Richard Rife, Deputy Project Manager
Lori Baker, Acquisition Services Manager
Behle Burns, Design Manager
John Walczyk, Construction Area Superintendent
Evan Carlson, Field Procurement Manager
Glenn Franklin, Project Procurement Manager

4. Overview
Identification, Prequalification and Selection of Potential Bidders – What is the process and what are the requirements
Request for Proposal – Section by Section Review
Complete Proposals – What does it take to provide a complete proposal
eRFP (Electronic Request for Proposal)
R:/Administration/Presentation/SubcontractorTraining/Prequalification Requirements for Subcontractors June 2006

5. Prequalification Process Potential Bidders List
Potential Bidders are identified as follows:
Bechtel Global Supplier Information System
Expressions of Interest through the BGCAPP Website
Industrial Search Engines
(Thomas Register, Construction Blue Book, etc.)
Small Business Advocate input

6.
Information needed by Supplier for FREE Registration
Dunn and Bradstreet Number
Bonding capacity, bid range
Annual sales
Area of expertise, work experience to enter commodity code information
Business size classification

7. Identification, Qualification and Selection of Potential Bidders
Prequalification
Procurement Professional issues Prequalification Requirements to Potential Bidders
Potential Bidders MUST respond completely and timely
Subcontractor’s Certification Form to be completed/signed
Satisfactory completion of the Prequalification requirements normally qualifies that the prospective offeror will be issued an RFP (Request for Proposal)
Prequalification Requirements are unique to each Request for Proposal (Scope of Work).
Prequalification Requirements will typically be divided between
Commercial
Technical

8. Identification, Qualification and Selection of Potential Bidders
Commercial
Is the potential supplier capable of furnishing a complete scope for the materials/equipment?
Contact Information has been completed
Similar Scope Experience List, including a summary of performance and Customer Contact Information
Audited Financial Statements and/or current Comprehensive Dun and Bradstreet Report

9. Identification, Qualification and Selection of Potential Bidders
2) Technical
Is the Bidder capable to perform the Scope of Work?
What is the Bidder’s experience with this Scope of Work?
Do they have capable personnel?
What work is Subcontracted? (Work performed by others)
Does the Bidder have an acceptable QA Program (e.g. ISO Certificate, or Table of Contents) ?
Shop Capacity, and Work Load - does the Bidder have the ability to meet the shipment schedule?

10. Request for Proposal
BGCAPP will issue formal, written Request for Proposals (RFP) for all permanent plant equipment
The content for each RFP will be unique depending on the requirements of the Material Requisition.
An RFP typically includes the following documents:
Request for Proposal Letter (including attachments)
Information and Instructions to Bidders
Representations and Certifications
Commercial Form of Proposal (including attachments)
Technical Form of Proposal (Evaluation criteria)

11. RFP Letter - SAMPLE

12. RFP Form of Proposal
ALL FIELDS MUST BE COMPLETE! If field is not applicable state N/A

13. RFP Section 1 Scope of Work and Pricing

14. RFP Section 2 Technical Specifications
2.3 – Drawings
2.4 – Technical Notes

15. RFP - Section 3 Drawings and Data Requirements
G321-E SAMPLE

16. RFP - Section 3 Drawings and Data Requirements
G321-EX SAMPLE

17. RFP - Section 3 Drawings and Data Requirements
G321-V - SAMPLE

18. Material Safety Data Sheet
Product Name: Adhesion Promoter AP8000 Issue Date: 11/09/2005
Print Date: 10 Aug 2006
* Indicates a Trademark
Page 1 of 8
The Dow Chemical Company encourages and expects you to read and understand the entire (M)SDS,
as there is important information throughout the document. We expect you to follow the precautions
identified in this document unless your use conditions would necessitate other appropriate methods or
actions.
Material Safety Data Sheet
Product Name: Adhesion Promoter AP8000
Issue Date: 11/09/2005
Print Date: 10 Aug 2006
* Indicates a Trademark
Page 1 of 8
The Dow Chemical Company encourages and expects you to read and understand the entire (M)SDS, as there is important information throughout the document. We expect you to follow the precautions identified in this document unless your use conditions would necessitate other appropriate methods or actions.
The Dow Chemical Company

19. RFP– Sections 4a, Flow-Downs, and Section 4b
Section 4a: General Conditions
Flow-Downs (Appendix FOA-1) are an appendix of the General Conditions and are specific points contained in our Prime Contract that MUST BE flowed down to the Suppliers
Section 4b: Special Conditions
Remember, exceptions to Terms and Conditions is an evaluation consideration!

20. RFP - Section 5 Supplier Quality Surveillance
INSPECTION

21. RFP Section 6 Expediting Instructions
Expediting Instructions offer specific guidance on submission of:
Schedules
Progress reports
Organization charts
Seller purchase orders
Packing lists
Shop loads/schedules
Supplier Deviation Disposition Requests
BUYER’s Expediting Contact

22. RFP Section 7 Packing, Marking, and Shipping Instructions
Provides specific instructions on the requirements for Packing, Marking and Shipping equipment/goods including US Export Control Compliance

23. RFP Section 8 Invoicing Instructions
Invoicing Instructions are provided to summarize the Invoice payment process requirements. It includes instructions on:
Payment Terms (where they are located)
Electronic Payment
Invoice Preparation Instructions
Bechtel Electronic Funds Transfer Authorization Form
FAILURE TO PROVIDE A PROPERLY PREPARED INVOICE MAY RESULT IN THE INVOICE BEING REJECTED!

24. RFP Section 9 Supplier Quality Assurance Program

25. RFP Representations and Certifications
Representations and Certifications are required with all proposals. This document requires the Offeror to make Representations and Certifications about their company.
Reps and Certs must be completed by an authorized agent of the company
Failure to complete Reps and Certs may result in removal of your proposal from further consideration

26. Complete Proposals What constitutes a complete proposal?
The million dollar question, literally. It is IMPERATIVE that a Bidders proposal is complete and on time. Incomplete or untimely proposals may not be considered.
What it takes to provide a complete proposal:
READ THE ENTIRE RFP. Even if you are an experienced offeror, the requirements may change from RFP to RFP. It is IMPERATIVE that Bidders read and understand the entire RFP.
In a typical RFP, the following documents are required to be provided with the proposal:
Any requirements of the Information and Instruction to Bidders. Examples are as follows:
Financials
Experience Statements
Copies of Code Stamps
Resumes
Execution Plans
Copy of QA Manuals

27. Complete Proposals What constitutes a complete proposal?
Continued
A completed Form of Proposal.
THAT MEANS NO BLANKS. EVERY FIELD SHOULD BE FILLED OUT, IF IT IS NOT APPLICABLE, TELL US!
Include all attachments, such as (but not limited to):
Optional Pricing Worksheets
Unit price breakdowns
A summary of Commercial or Technical Exceptions (if any)
Technical Form of Proposal, including any submittal requirements
A completed Section 1 Scope of Work and Pricing. If your company requires you to use a specific application to provide an offer, that’s fine, but the Section 1 document must be complete!
Signed and dated Representations and Certifications form.

28. Review What you should know now
QUESTIONS?

29. Procurement Status
32% Complete

30. Forecast of Acquisitions
Construction Materials
Construction Equipment, Tools, & Consumables
Trucks and Gators
Welding Machines, Shop Fabrication Equipment
Electrical Materials
Miscellaneous and Specialty Fabrication Pipe/Fitting/Valves/Pumps/Flanges
Schedule is subject to change!

31. Forecast of Acquisitions
Engineered Equipment & Materials
Vertical Embeds
Carbon Steel Pressure Vessels
Bridge Monorail Crane
Stainless Steel, Carbon Steel Clad & High Alloy Pressure Vessels
Jib Crane
Observation Windows
Evaporative Coolers
Chiller and Air Compressors
Shield Doors

32. Forecast of Acquisitions
Subcontracts and Service Contracts
Potable Fire/Water Tanks
Firewater Pump House
Non-Destructive Examination Services
Architectural Doors, Windows & Hardware
Snow Removal & Road Sweeping
Parking Lot Paving
Personnel Maintenance Building
Utility Building
Laboratory Building

33. BGCAPP Project Website
Website Link:
Please click on the link below to view a forecast of upcoming opportunities
Construction and Services
Awarded Company-138kv Main Substation and Pole Lines
Awarded Company- Maintenance Building
Awarded Company- Personnel Support Building
Engineered Equipment
Materials

34. Tips for Doing Business with Bechtel Parsons Blue Grass
Complete and current registration on Bechtel Supplier and Contractor Portal
Look for opportunities on the project website
Market directly to project via Small Business Advocate and other Acquisition staff
Identify small business socioeconomic status
Complete documents for prequalification
Fully read and understand Request for Proposal
Ask questions

35. Contact Information
Diane Osbourne
Small Business Program Advocate
301 Highland Park Dr.
Richmond, KY 40475
(859)