1. DHHS Procurement Process Reform
Jaime C. Schorr, RFP Administrator
September 24, 2014

2. REQUEST FOR INFORMATION
GOAL:
Information gathering tool
Products
Services
WHEN TO USE
Understand the marketplace of
services available
Determine scope of work for RFP
Collect Budgetary information

3. REQUEST FOR INFORMATION
An effective RFI:
Announce to the marketplace that there will be competitive procurement
Introduces the RFP process that will follow from RFI
Obtains budgetary and financial data
Achieves a greater understanding of products and services available

4. REQUEST FOR INFORMATION
RFI DO’S
RFI DO NOT’s
Work with DCM and DAFS to release RFI
Award contract from response to RFI
Review Responses received
Draft RFP based on ONE response from RFI
Analyze Responses received
Assume sole source justification because one response received from RFI
Draft RFP based on information received from RFI
Underestimate the value of an RFI

5. REQUEST FOR PROPOSALS ROADMAP
Program need to purchase Service
Research, Plan and Develop Procurement Strategy
RFI
RFP
CONTRACT
DHHS RFP Cycle: Every 4 years

6. 2014 Contract Reform
RFP Checklist

7. RFP CHECKLIST TASK LEAD TIMELINE Review and Submit
Pre-approval Template
to DCM
Program
n/a
1. Draft Scope of Service
2. Obtain legal approval
Draft RFP
Proofread
2-4 weeks
Submit Draft RFP and GovRFP ($1M+) to DCM
DCM RFP team reviews
DCM
1-2 weeks
Program makes necessary changes

8. RFP CHECKLIST cntd. TASK LEAD TIMELINE Submit RFP package to DCM:
Final Draft RFP
GovRFP ($1M+)
Approved Pre-Approval template
Program
1 week
DCM RFP coordinates final review:
Internal General Counsel
Audit
OCQI
DCM Director
Commissioner’s office
DCM
2-4 weeks

9. RFP CHECKLIST cntd. TASK LEAD TIMELINE
Submit Final RFP Approved package to DAFS
DCM (with Program
1 week
DAFS and SPRC (if applicable) review
DAFS
n/a