1. June 5, 2014

2. Agenda Welcome Introductions NMTIE Event Recap Discussion on Consortium Group Structure o o Leadership Group o o Technical Architecture o o Training o o Contracts & RFP o o Security NM Banner XE Roadmap/Timeline 2

3. Welcome Introductions NMSU o Pamela Jeffries, Sr. Director, Enterprise Application Services o Pankaj Sharma, ICT Project Management Office o Alejandro Garcia, ICT Project Management Office o Grace La Torra, ICT Project Management Office CNM o Joe Gieri, Office of IT Services Executive Director o Ray Avila, Enterprise Application Director UNM o Duane Arruti, IT Applications Director o Paige Briggs, IT Applications Manager 3

4. NMTIE Event Recap Inaugural Banner Track effort at NMTIE Best Practices for Implementing Banner XE (Alan Hansen, VP of Product Enhancement at Ellucian) Lessons Learned from a Beta Partner (TTU) Planning and Preparation (NMSU, UNM) Chartering a NM Banner Consortium (Round Table) Existing Collaborative Groups Benefits/Concerns of a Consortium Proposed Structures/Subcommittees 4

5. Existing Collaborative Groups CHECS NM Independent Community College NM Financial Aid group Registrars NM Registrars Group NM IT Exchange (smaller version of Banner Consortium) NM Oracle Users Group Security Group 5

6. Benefits/Concerns of a Consortium Benefits: Training Standardization Cost Benefits Sharing Idea & Collaboration Best practices No duplications of effort Common reporting - HED Simplify state data 3rd Party Integration & inventory/version/contact/ issues Leverage buying power 6 Concerns: More meetings Consensus Fizzle with no bang Different priorities and timelines All our eggs in one basket Need more users in the consortium to balance technical Funding considerations Legislators Focus

7. Brainstorming on Subcommittees 7 Leadership Committee to cover structure and communication Technical Architecture Group Module specific with Tech and Users Training Group Contracts/RFP Group reviewing agreements CHECS? (What are they currently doing) Reporting/Data Management Ellucian Code Repository Community/Outreach Security Compliance Leveraging shared infrastructure/Service Center Model Common Infrastructure Group Common App Development Group DBA

8. Discussion on Consortium Group Structure o The purpose of each group is o To be a forum for exchange of ideas, o To identify common problems, and o To collaborate on scalable common solutions 8

9. Discussion on Consortium Group Structure o Leadership o Provide strategic guidance to the consortium o Technical Architecture o Identify opportunities for standardizing technical architecture across the state and propose recommended scalable technical architecture(s) o Training o Identify common training needs and propose a recommended training curriculum for consortium members 9

10. o Contracts & RFP o Identify opportunities for collective bargaining with vendors o Security o Identify common security needs and recommend a scalable security framework 10 Discussion on Consortium Group Structure

11. o Discussion points o Process for constituting the groups o Open enrollment or through nomination by respective institutions? o How do we appropriately balance representation? o Chartering the groups o What is the charge of each group? 11

12. NM Banner XE Roadmap/Timeline 12

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16. Closing and Next Steps 16