Download presentation
Presentation is loading. Please wait.
Published byDwayne Small Modified over 9 years ago
1
MT Rules! ARMed for Success www.mtrules.org
2
ARMI is a technology initiative to: Automate state agency rule submittals Streamline the publishing processes of the Montana Administrative Register and Administrative Rules of Montana (ARM) publications, and Enhance online publications and services
3
Operation costs exceed current revenues. Growing online customer base with new needs. Declining number of print subscribers. State agency customers wanted online tools. Lack of confidence in online version of ARM. Complex program and slow process to update online ARM. State agencies duplicating web services. Inventory seven years out of date and costly to update. No centralized rules database.
4
Secured top management commitment Brought together the stakeholders: our staff, agency users, and customers from the “real world” Stakeholders defined about 140 requirements Issued Request for Proposal to build system Awarded contract to CommerNet, Inc.
5
More timely updating of ARM State-of-the-art searching options To see versions of a rule in the past The ability to track rule changes The ability to navigate easily within ARM
6
Simpler submittal process Online tools Standardized templates Instructions Single authoritative database for rules Maintain print version
7
Streamline publishing processes Increase public access to administrative rules Encourage public participation in rulemaking process Gain administrative efficiencies Reduce in-house inventory with print- on- demand Ability to archive digitally
8
A “one stop” web portal A flexible centralized database Simple agency interface Online tools for users Keep printing
9
Conversion challenges Loss of tabs, leader dots, double spaces Tables Images Source data Quality assurance process Flexible
10
Fast, versatile searching Presentation by rule with versioning Direct links to Montana Code Annotated and other rules within rule text Personal eBook eNotification service Online comments ADA Compliant
11
Agencies follow the Montana Administrative Procedure Act A speedy rulemaking process Electronic submission of files
12
Montana Administrative Register Published twice a month 115 hard copy subscribers Prior to May 2008, online PDF of the Register Administrative Rules of Montana 29 three-ring binders for 20 state agencies Total of about 18,000 pages and updated quarterly 440 hard copy subscribers to full set or extra title Maintain inventory of 25 full sets Prior to May 2008, online presentation was page- based to replicate the hard copy EXACTLY.
13
Secure state agency login Home page for agency users User tracking Able to add editor’s notes Special reports: biennial review, multiple users
14
mopetersen@mt.gov
16
Modify department info Manage interested party list View/Edit agency users list
17
Updating rules Modify Chapter, Subchapter, and Rule Titles Biennial Review Report View Returned Filings
18
Intuitive workflow Templates with self-populating fields Easy to find rule text
19
Start a rule cycle Notices in progress View returned filings Review and reply to comments Multiple Check Out Rule Report
20
Start a rule cycle
23
X
27
Agency constructs notice information
28
Calendars help agency users construct notice
31
Recognizable features Functionality like Word Agencies can easily change the notice
32
Notice is submitted to SOS
33
Staff clicks on Review Submitted Notices
34
SOS staff member can View or Edit the notice Choose to Confirm or Return it.
35
The system automatically generates a Table of Contents SOS staff create the special notice and table sections to complete the TOC Publish online with the click of a button
36
Web-based interface Automatic pagination No special software needed
37
Confirm starting page number Create page files for all notices Generate Table of Contents
41
Rule-based rather than page-based Prepopulation of rules to be amended Can view registers when working on the rule
46
SOS clicks Review Submitted Rule Filings
47
Accept and Publish Reject and Return with “Post-It Note” feature
48
Manage Admin Users Manage Email Templates Manage Security Roles Create or Edit System FAQ Send Alert Emails
49
Cliff Li, CEO of CommerNet, Inc.
51
Did our homework at the start and listened to customers Claimed ownership with centralized database Improved online presentation with links and versioning Better online tools for public users: searching, alerts Simplified process for agencies with online templates Confirmed quality of the database
52
Documenting new work processes Requires new skills, such as HTML Online publishing requires more staff effort Keeping database current and maintaining integrity of data New system will require ongoing training and support for state agencies Print process is still a work in progress
53
Making it easier for the public to access rule information and to participate in rulemaking process can: Improve regulatory decisions and increase quality of administrative rules Increase compliance Enhance ability of government agencies to achieve program and policy goals
56
Contact information: Website: www.mtrules.orgwww.mtrules.org Jean Branscumjabranscum@mt.gov Molly Petersenmopetersen@mt.gov Kathleen Elykely@mt.gov
Similar presentations
© 2024 SlidePlayer.com. Inc.
All rights reserved.