1. Disability and Leave Services Managing Disability and Family Leaves @ Stanford

2. Introduction and Agenda  Disability and Leave Services (DLS) – Overview  Our Partners in Disability and Leave Management  What are the “Services” in Disability and Leave Services?  Metrics and Trends  2011 Initiatives

3. Overview  Disability and Leave Services (DLS)  Part of Human Resources Information Systems (HRIS)  Charter – Centralized Administration of Disability and Leaves  Adhere to all federal and state statutes and regulations relating to leaves  Adhere to all Stanford policies relating to leaves  Consistency in administration of those regulations and policies  Organization  Patti Smilovitz – Manager, HR Data Services  Disability and Leave Services  Educational Assistance Programs – TGP/STAP/STRP  Laurie Jarocki – DLS Analyst (Alpha A – G)  Rubi Paredes – 50% DLS Analyst (Alpha H – K)  Nicole Peixoto – DLS Analyst (Alpha L - Q)  Wendy Freeman – DLS Analyst (Alpha R – Z)

4. DLS Partners in Leave Administration  HR Managers and Administrators  Employee Relations  Office of General Counsel  Payroll  Benefits  Risk Management  Vendors (Zurich, Liberty Mutual, and Unum) Partnership: A cooperative relationship between people or groups who agree to share responsibility for achieving some specific goal.

5. Services  Salary Continuation  Axess Timecard / Direct Paycheck Deduction  PeopleSoft Transactions Related to LOA  LTD Termination / Terminations while on LOA  Salary Continuation Projections  Manage Liberty Mutual Services  Claim/Leave Management  Report Distribution  InfoSource / ClaimTrac Access  Monthly Conference Calls / Issues Log / Trouble-shooting  Resource for HR Community  DLS Bulletin  2011 Initiatives

6. Metrics  New Leaves  Up 17%  Open Leaves  Up 7%  Intermittent / Part Time  Up 54%

7. Metrics  Average Duration  2009 = 7.65 weeks  2010 = 6.15 weeks  Gender  Female 78% v Male 22%  Overpayments  ~ 140 per year

8. Trends – New Leaves YTD

9. Trends – Open Leaves by Type

10. Trends – Intermittent / Part Time  Types of I/PT Leaves  Intermittent / Part Time  54% increase between Oct 2009 and Oct 2010

11. Overpayments

12. Initiatives  Outreach to HR Community  Lunch-n-Leaves  Annual Disability & Leaves Forum  Update DLS Website  Improve Occ / Non-Occ Coordination  Partner with Risk Management to improve communication with Zurich  Disability and Leaves Desk Book  Comprehensive resource for anyone who touches the disability and leaves process at local HR level

13. More Information  Attend Lunch-n-Leaves  Read DLS Bulletin  Go to DLS Website  Ask Questions!