1. STUDENT DISCIPLINE

2. The DAEP/JJAEP ONLINE REFERRAL APPLICATION
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3. First things first – is your data entered?
The discipline data must be entered into chancery with the appropriate action code (ex: 07 ALTR for DAEP, 02-EJJA for JJAEP) in order to use this system for a referral.
All details should be included in the incident detail portion of chancery, including the exact charge for any police report. Do not use the wording from The Code of Conduct, stat what actually happened
An overnight upload must take place for chancery to “speak” to the online DAEP system – please keep this in mind
A checkmark must be placed in chancery in the EVENT/CONCERN DETAIL SCREEN showing that this student was involved
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4. Event/Concern Detail Screen
A checkmark is needed on this screen
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5. Log-in to The System http://prodnet.houstonisd.org/DAEP/Referrals.aspx
Administrators or those who have administrative responsibilities have access
Here you will be prompted for your HISD username and password (this is your portal password)
Do not forget an overnight upload must take place between chancery input and utilizing the system
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6. Students will appear under “campus referrals” – if the student is not listed, it means the student’s data is not in chancery.
Do not select “find a student” – you should NEVER have to search for a student if chancery data is correct.
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7. Select The Student
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8. This is a DAEP referral – fields in yellow are filled out by chancery data
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9. MS/HS only Select Number of Days
If placement is to end with the end of a semester, select that here
30 days is no longer offered
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10. Length of placement (secondary only)
Use the HISD Code of Student Conduct – Secondary Schools Offense and MAXIMUM Consequences chart Or
Use the Discipline Infraction/PEIMS Coding Reference Chart

11. HISD Code of Student Conduct – Secondary Schools Offense and MAXIMUM Consequences chart

13. Discipline Infraction/PEIMS Coding Reference Chart

14. Number of days, additional information (MS/HS only)
30 days is not offered
Type in number of days requested if option not provided

15. Additional information
Use this space to include any additional information not included in chancery

16. Number of days MS/HS only
The minimum placement is 45 days.
If the number of days requested is not a choice listed, please type in the number of days in the comment section – i.e. “65 days requested”
You will still have to select one of the radio buttons in order to submit the referral.

17. Elementary Number of days
15 days is the only option for elementary schools

18. Elementary only – SSO Approval needed
SSO approval and approval by your Chief is needed for ALL referrals

19. SSO form must be signed for all Elem Referrals
This is ONE STEP in the referral process
This form is not the DAEP approval form
A referral must be submitted via the online DAEP

20. Add Your Phone Number And Submit
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21. You’ll get an error message
Special note: The referral will not submit without a phone number and number of days entered
You’ll get an error message
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22. Print For Your Records
This form will appear if you submitted successfully.
This is your record of the DAEP referral – print it and place a copy in the student’s discipline folder.
You need this form!!!
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23. What Happens Next?
We’ll be notified when you submit a referral and we will update the status
The status will read “initial” when first entered, you will need to see a message notification to indicate we’ve processed it (more on this next)
Data entered in chancery will not show on the online system until it has updated overnight – please keep this in mind
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24. Status change email DAEP EMAIL
Please keep a copy of this , it is needed for the student’s discipline file.
DAEP Referral Status Gxxxx, Txxxx -- Student ID: 1xxxxxxx has a status of Incomplete for placement at DAEP for 30 days, for a code 04-Possessed/Sold Drugs discipline offense from campus: XXXXXX School
This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system.
Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD ).

25. Status Updates
When the status has been updated, you will see this notification
click on SELECT to read the message
It reads
“new message”
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26. Reading A Message The new message is listed here, along with
all of the other messages
about this referral
This message contains information from me – please read!
This message is automatically generated with a status change – NO INFO HERE
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27. Reading a message
Click on VIEW MESSAGES to open the mail center

28. Just click OPEN
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29. Example of automatically generated message
This message only informs you of a status update – the information regarding what is needed is NOT contained here. This is automatically generated.

30. Here you will see the information that is needed
Hit reply and type your
response.
If this message states there has been a status update, please locate the message with the information from our office – the status update is automatically generated, it will give you NO specific information (see previous slide)
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31. NEW response shows messages from our office that your campus has not read yet

32. Your initial screen will show you the status of referrals.
You can ALWAYS
check the status
of your referrals
Please utilize this
function!
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33. Discretionary placement review
All discretionary placement go for review at the School Office. This document is created for each referral – it includes all information from chancery along with additional information provided by your campus.

34. Approval
When the referral is approved, you will get an notification
Print the notification, put it in the student’s file
If the number of days have changed, you must print out a NEW referral form
If you need a copy of the approval, go to HISTORICAL and print the last message for the student – it is the approval
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35. Approval email You need to keep a copy of this!
DAEP
Please keep a copy of this , it is needed for the student’s discipline file.
DAEP Referral Status Perez, Lisa -- Student ID: zzzzzz has a status of Approval for placement at DAEP for 30 days, for a code 04-Possessed/Sold Drugs discipline offense from campus: Marshall Middle School
This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system.
Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD ). Please notify the parent and withdraw the student. Students must bring withdrawal grades and their last report card with them for enrollment at the appropriate alternative campus. Bus routes will be given at the time of enrollment. Alternative campuses expect the student to enroll within 1-3 business days from the receipt of this approval. If there is a delay, please contact the campus directly. Beechnut Academy (secondary): 7055 Beechnut Houston, TX (713) Students must bring withdrawal grades and their last report card for enrollment. DAEP - Eliot (elementary): 6411 Laredo Street Houston, TX (713) Please note that your campus is responsible for ensuring all of the data pertaining to this referral has been entered into Chancery.
Please read the entire message, during testing and other times during the year, we do not enroll at our DAEP campuses

36. How Is An Expulsion Different? (from a DAEP referral)
It really isn’t. Remember – you must use the correct action code in Chancery for an expulsion (most often it is 02 EJJA).
The screen shots follow:
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37. A student you wish to expel will have a
Select the student
A student you wish to expel will have a
different screen pop up when you select that student (this is based on the data YOU entered into
Chancery)
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38. Here you see “expelled” student. You have to select mandatory
or discretionary
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39. Select where
the offense
occurred
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40. You must
indicate
the expulsion
Dates:
From ?- To ?
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41. Expulsion Submitted
This form will appear if you submitted successfully.
This is your record of the expulsion referral – print it and place a copy in the student’s discipline folder.
You need this form
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42. The system you use is the same for a DAEP referral and an expulsion
Special notes:
The messaging system works the same for an expulsion and for a DAEP referral.
The system you use is the same for a
DAEP referral and an expulsion
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43. Other Info
You can access “historical” data for your campus by selecting “historical” on your main screen
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44. A list of all
the referrals
made by your
campus will
appear.
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45. Historical Menu
Drop down with school year
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46. What about Special Populations?
For DAEP referrals, we need:
Signature page from the annual ARD, Signature page from the MDR, the MDR supplement pages (2 pages) and the Special Education form
The Special Education form must be signed by the designated people in the SIO office.
JJAEP referrals need: MDR supplement, minutes and signature page only.
All LPAC data must be in compliance
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47. Needed for all DAEP placements

48. Referral Contact – Before Approval & DISCIPLINE QUESTIONS
Luis Gavito –
Lisa Perez –
OFFICE PHONE:
FAX:
ON-LINE Referral Application:
HISD Employee/Administrators Portal – HISD Application Links – DAEP Referral
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