1. DEPARTMENT OF ELEMENTARY EDUCATION
HIMACHAL PRADESH
PAB -MEETING

2. Implementation of MID DAY MEAL SCHEME
The department of Elementary Education is the nodal department for implementation of MID DAY MEAL in the State.
HP State Civil Supplies Corporation is the nodal transport agency for transportation of rice in the State.
Government of India reimburses transportation charges equivalent to the rates as prevalent under PDS to the State.
Hot cooked Meal of high calorific value and protein content , prepared & served in the school premises.
The School Management Committees constituted for every school.
The School Management Committee has been empowered for overall implementation of the scheme.
The School Management Committee has been authorized:
To decide the weekly menu.
Engagement of cook-cum-helper
Overall supervision of the scheme.

3. Food-grain flow chart Government of India
Food corporation of India Distribution centers
Wholesale Godowns of HPSCSC
Fair price Shops / PDS depots
Govt./ Govt. Aided primary /Upper Primary Schools

4. FUND FLOW CHART Government of India. Govt. of Himachal Pradesh
Centre share
Govt. of Himachal Pradesh
Govt. of Himachal Pradesh (State Share)
Department of Elementary Education
Dy. Director / Block Elementary Education officers
School Management Committee of concerned school

5. Performance of State during 2012-13

6. Latest Status of implementation of Mid Day Meal Scheme in H.P.
Detail of Schools SN
Stages
Number of Institution
Total Enrollment 1
Primary
1 0615
385977 2
Upper Primary
4441
273272
Total
15056
659249
Stages
Number of school days
as per AWP ( )
Meals served
( )
Primary
193
190
Upper primary

7. Coverage of children Stages PAB APPROVAL Coverage (Average) PRIMARY
383000
(95%)
UPPER PRIMARY
277000
(92%)

8. STATUS OF MEAL Stages Meals approved by PAB (1.4.12 to 31.12.12)
Meals served (fig in lacs)
PRIMARY
738.93
(94%)
UPPER PRIMARY
534.44
(90%)

10. Status of Rice STAGES ALLOCATION (1.4.12 -31.3.13) LIFTED
( )
UTILIZATION
PRIMARY
(MT)
(MT)
(MT)
UPPER-PRIMARY
(MT)
(MT)
(MT)

11. Payment to FCI Allocation of Funds Bills raised by FCI
Payment released Rs
Rs lacs
Rs lacs

12. Cooking cost (Rs. in lacs)
Stages
Allocation
UTILIZATION (12/2012)
Primary
Upper Primary

13. No. of cook-cum-helper approved by PAB
Engaged
Female
Male
24738
24412 (99%)
(80%)
(20%)

14. HONORARIUM (Rs. in lacs)
ALLOCATION
UTILIZATION

15. Health check-up of cook-cum-helper:
State has made policy / guidelines for engagement of cook-cum-helper under MID DAY MEAL SCHEME .It has been made mandatory to get the medical check-up of cook-cum-helper from medical authorities before first appointment and at least once a year.

16. Transportation Charges (Rs.in lacs)
ALLOCATION
UTILIZATION
305.30
124.70

17. Status of Kitchen-shed
Sanctioned
Completed
In-progress
Not started
14959
(82%)
2162 (15%)
481(3%)

19. Management Monitoring Evaluation Funds (MME) (Rs. in lacs)
ALLOCATION
UTILIZATION
137.81
65.40

20. KITCHEN DEVICES
Sanctioned by GOI
Utilization
15096

22. Grievance Redressal Mechanism (GRM)
State has established grievance redressal mechanism under MID DAY MEAL SCHEME. Following officers have been nominated following officers as nodal officers at the State/ District /Block/School level :-
State level : Additional Director (Administration)
District level : Deputy Director (Ele. Education)
Block level : Block Elementary Education Officer
School level : Centre Head Teacher
The State / District nodal officer sends the complaints received in respect of district / block/school to the concerned nodal officer on the next working day and concerned nodal officer take necessary action on the next working days.

23. Provision of on- line registration of grievances :-
Toll Free number :-
Toll free number has been established in the Directorate on The complaints / grievance are being attended on every working day between am to 3.00 pm.
Provision of on- line registration of grievances :-
There is also a web application software , e_samadhan , on the web portal of HP Government . Public can register their grievance online. The grievances received through e_samadhan are monitored regularly by the department as well as by the Government.

24. Scheme is being regularly monitored by SMC, HT , CHT ,BEEOs
and Deputy Directors.
SDMs, Tehsildars , C.D.P.O. , T.W.O, Representative of Local Self Government agencies have also been authorised to carry out inspection.
The inspection performa in this regard has been prepared and circulated to field offices and same are also available at the departmental website :
The CDPO /TWO & officers of the Local Self Government have carried out 40 inspection upto December 2012.

26. Report of Evaluation Study
External evaluation study of MDMS got conducted from the Department of Economics and Statistics for six districts viz Kinnuar , Lauhal & Spiti , Chamba , Sirmour , Kullu and Mandi.
The evaluation report revealed that :
Meal is being served regularly .
Students are satisfied with the quantity & quality of meal served.
Schools have facility of safe drinking water .
92% of schools had separate kitchen shed.
80% of schools have gas connections.
Schools are receiving the good quality of dry ration .
Majority of parents expressed that their children have gained weight & frequency of falling ill has decreased.
Management committees are satisfied with this scheme.

27. Further , external evaluation report also revealed that:
Stakeholders are not involved in menu planning .
Most of the stakeholders are not aware about the objectives to be achieved . Public participation is low.
Inspections are not being carried out regularly , which revealed weak internal control / monitoring .
Delay in releasing the funds to SMCs.

28. Corrective measures taken:
Regarding menu :
Instructions have been issued to field offices that menu may be got approved from the SMC . The SMC is empowered to approve/ decide the weekly menu, keeping in view the food habits / choice of the students.
Awareness among the community members/ parents :
Awareness programme of SMCs is being conducted through SSA under community training module . They are being made aware of the role & responsibilities of SMC and right / entitlements of the students under this scheme. Further, the instructions have been issued for displaying the menu on the wall.
Monitoring / inspection of Scheme :
The department has issued instructions to all officers that every officer going on tour should inspect the MDM scheme in the schools falling en-route . Further, directions have also issued to the District Coordinator , engaged under (MDM Scheme ) , to inspect ten school every month.
Regarding delay in receiving funds:
The funds/ budget is being distributed to the BEEOs through internet , e-vitran , the web based application . This reduces the time lag to large extent . However, Department has also issued instructions to all BEEOs for timely releasing of funds to all SMCs.

29. Status of Management Information System (MIS)
The Government of India has developed & launched web based Management Information System (MIS) . Data entry of :-
1) Annual Data The information is to be entered once in a year .
It contains basic data of school such as type of school , enrollment , infrastructure available in the school etc.
The Department has completed the data entry of annual data.
2) Monthly Data The data entry in respect of monthly detail is required to be entered every month.
It contains data such as meal served , expenditure funds & foodgrain (rice) received during the month , incurred on cooking cost & honorarium etc. during the month .
Month wise detail of progress is as under:

30. School Monthly Data Entry Report
S.No
District
Total School
Apr
May
June
July
August
Sept
Oct
Nov
Dec 1
BILASPUR
839
763
517
371
351
338
329
323
123 72 2
CHAMBA
1554
1402
400
164 22 15 3
HAMIRPUR
766
699
543
511
462
455
416 79 20 4
KANGRA
2505
2472
2453
2357
1729
1652
1410
848
709
498 5
KINNAUR
276
206
109 6
KULLU
989
829
682
652
643
628
592
565
553
208 7
L&S
274
158
105 58 54 26 23 21 8
MANDI
2414
2341
2330
2320
2111
1720
1618
1468
1280
1062 9
SHIMLA
2262
2235
2214
2201
2126
2087
1962
1743
1680
1114 10
SIRMAUR
1341
1304
1251
1136
1066
896
528
384
110 11
SOLAN
1075
1020
601
593
510
422
407
347
189 12
UNA
753
514
310
249 43 36 31
Total
15048
13980
11572
10846
9196
8474
7696
5955
5132
3311

31. Monthly data entry is continuous process and requires the manpower exclusively for this purpose. There is shortage of regular staff in the department . The department has already engaged 26 personnel through outsourcing and deployed in the districts .(Two in each districts) and is paid from the funds available under MME component .
Since the department does not have sufficient funds under MME components, hence are not able to engage the personnel at the block level.
Government of India may consider hike in allocation of funds under MME component from existing 1.8% to 3.5 % of the project cost , so that State is in a position to deploy one person at the block level .

32. Proposal for the year
Government of India has informed that cooking cost is to be enhanced by 7.5 % for the year The average per child per school day conversion / cooking cost proposed for the year in respect of Primary and Upper Primary stage is as under :
Year
Primary
Upper primary
Centre
State
Total
2.33
0.78
3.11
3.49
1.16
4.65
2.51
0.84
3.34
3.75
1.25
5.00

33. Proposal for the 2013-14 SN Particular Primary Upper Primary
Number of Institutions
10615
4441 2
Enrollment
385977
273272 3
Average Enrollment
( – )
366444
254250 4
Number of school days
242 5
Quantity of food grain MT MT 6
Cost of food grain
Rs lacs
Rs lacs 7
Cooking/ conversion cost
Rs lacs
Rs lacs 8
Transportation cost
Rs lacs
Rs lacs

34. Requirement for the year 2013-14 (contd)SN
Additional cost of LPG **
Rs lacs 9
Honorarium
Rs lacs 10
MME
Rs lacs
Total
Rs lacs 11
Replacement of Kitchen devices
Rs lacs
Centre
State 12
Cost of foodgrain (Rice) - 13
Coking/ conversion cost 14
Transportation
329.61 15
Addl. Cost of LPG**
334.21 16
610.30 17
200.73 18
Replacement of kitchen devices
11.00
TOTAL
**NOTE: To be revised as per latest instructions.

35. Management Monitoring and Evaluation Plan for 2013- 14
Department has proposed to carry out following activities:
To engage & provide manpower (Data Entry operator) at Block level
Providing of storage bin for proper storage of foodgrains
Capacity building :
Manpower engaged under MDM
Centre Head Teacher
Cook-cum-helper
SMC/ mothers for monitoring
Publicity; Awareness campaign.
Printing of manual, guidelines etc.
External Evaluation

36. MME FINANCIAL PROPOSALSN
PARTICULAR
Amount 1
Deployment of manpower
Rs lacs 2
Storage bins
Rs lacs 3
Advertisement / awareness campaign
Rs lacs 4
Evaluation
Rs lacs 5
Capacity building
Rs lacs 6
Office & other misc. expenses
Rs lacs 7
Total
Rs lacs
GOI may consider to hike the allocation of funds under MME component from 1.8 % to 3.5% of the project cost.

38. Thank-you