1. 1 Land Initiative Working Group Manitoba Land Initiative. Office of Information Technology

2. 2 The Working Group lFormed four months ago lOIT lead lCross departmental lCross functional Conservation, Land Titles Offices, Agriculture and Food, Intergovernmental Affairs, Industry, Trade and Mines, Land Management Services, Highways and Government Services, Culture, Heritage and Tourism (indirectly)

3. 3 to develop and recommend a government­wide framework for the management of land- related information what did we do... lput knowledge together lreviewed existing systems lexamined best practices and models from other organizations ldefined and discussed our issues ldefined our common vision - the Manitoba Land Initiative, its goals and framework lproposed an initial set of recommendations mandate

4. 4 Geographic Information Systems (GIS) lthe business of collecting, storing and displaying geographical information lrapidly growing IT segment (twice of the average growth rate of the US economy) lexpected to be a key component of the national and global information highways of the 21st century lcost/benefit ratio: 1:4 lbenefits in economic activities

5. 5 Integrated approach to land management … lGovernments around the world are building land information frameworks to avoid duplication of effort and information lThe trend - to provide integrated land related information to decision-makers to support cross- government initiatives l3 basic requirements:  ability to integrate information  readily accessible and reliable data  minimal effort to access

6. 6 benefits of integrated approach…  Raising the profile of land related systems  Integrated and on-line access to land data  Improvements in data currency  Timely and improved decision making  Raising business cooperation between departments  Providing the basis for electronic transactions  Access to sophisticated systems for smaller departments  cost savings:  Reduced costs of exporting, copying, loading, and updating data  Greater efficiencies with professional staff working together  More efficient use of hardware resources government will spend public money more wisely, getting more value for it ultimate result

7. 7 Our situation... Tremendous investment in GIS Data collection Each department is at a different point of GIS implementation cycle GIS hardware and software - 80% standardized Barriers not technical but institutional

8. 8 meaning... data must flow data must be consistent, standardized, widely known about and collected only once To ensure the most efficient use of our land data, we need: to systematically manage what we know geospatial info that correlates human concerns with spatial issues a common vision, application of universal standards and a more integrated approach to land management Our goals...

9. 9 Manitoba Land Initiative A program to develop, manage and maintain a land information framework necessary to harmonize and share government's geospatial databases, and make them available on the Intranet. Manitoba Land Initiative framework PartnersStandards Land DataAccess To provide integrated land information to every desktop in the government for planning and operational decision making without having to interact with a GIS specialist or a Data Analyst Ultimate goal

10. 10 Partners lAll provincial departments and agencies involved in management of land related information MB Hydro municipal and federal governments private sector and academia participants out of scope for this review but important and necessary future participants in developing a province-wide land information environment

11. 11 Access An inventory of all land related data managed by the Provincial Government (metadata catalogue) A central database (some data centrally stored, some locally) Intranet data sharing = web page Each department custodian and responsible for maintenance and quality control of its own data All releasable data - corporate asset “Collect once, closest to source and use many times”

12. 12 Inventory - Metadata Catalogue lTo find needed data + determine how best to use it lIt captures:  who has been collecting what information  to what standards  using what procedures lMetadata standards - allow for exchange of collected information about data between different partners (municipal, federal, provincial) lAll land data in the Government to be described in the catalogue (6 months - 1 year) lData providers (custodian departments) to be responsible for managing and maintaining the metadata about their products

13. 13 MB Government Intranet Manitoba Land Initiative Conservation Hwys & GS Intergov.Affairs IT&M Core Data topology cadastral ortography land use transportation …….. Metadata catalogue Land related knowledge - best practices - departmental projects - experts Different applica- tions DATABASE … controlled electronic exchange of land related information, regardless of location, technology, and managing organization...

14. 14 Future... Manitoba Land Initiative Core Data topology cadastral ortography land use transportation …….. Metadata catalogue Land related knowledge - best practices - departmental projects - experts INTERNET public access STOREFRONT INTRANET pricing distribution licenses copyright requirements FIPPA

15. 15 Land Data… lBase Mapping - primary levels:  Topography (1:20K, 1:50K,1:1M)  Orthography  Quarter Section Grid  Cadastral lLand Ownership & Interest:  PIN ( Polygon Identification Number) - Unique parcel identifier  Comprehensive Cadastral Layer (location, owners, interests, and value)

16. 16 Comprehensive Cadastral Layer (location, owners, interests, and value) lNR- cadastral parcel mapping info lNo ownership or value information in GIS lCadastral data is constantly changing (update within hours/minutes) lResponsibility for maintenance spread among a number of departments: Crown Lands Registry (NR), Agriculture Crown Land (Agriculture), LTO (CCA), LMS (GS), Assessment Branch (RD) lNeed for Implementation of development and maintenance of GIS mapping of ownership and assessed values

17. 17 Benefits... lKey to integration of land data lWithout corporate approach each department would be required to do it alone lConsistent, high quality data in a single view  promote use among non-governmental stakeholders (easier to supply)  lead to a standard for spatial data in MB  open new revenue opportunities for government Issues... lMore complex than a layer owned by one department lLikely one of the most expensive and resource intensive activities lFIPPA issues when sharing ownership info

18. 18 Suggested strategy... lCatalogue first (cadastral data exists for many communities in MB) lIdentify the most efficient way of consolidation, development and maintenance of cadastral layer across all departments and agencies involved lEstimate cost and resource

19. 19 Summary - Incremental Approach lNo costing for program implementation has been considered lData sharing: integration and exchange of existing information lDatabase: OIT would supply the central hardware and web design requirements lDirect and active involvement of all - human resource commitments from all affected departments lSome of the recommendations will result in additional workload that departments may not be able to handle without added resource - the next phase

20. 20 Summary - Recommendations ALL DATA - CORPORATE ASSET PARTICIPATION OF ALL CUSTODIAN DEPARTMENTS RESPONSIBLE FOR MAINTENANCE ACKNOWLEDGE DIFFERING NEEDS LIWG to manage MLI TECHNICAL SUBGROUPS PARTNERSHIP MB HYDRO MUNICIPAL & FEDERAL GOV PARTICIPATION AND MONITORING WEBPAGE PILOT (Mines +IJC) CORE DATA DATABASE(Short term) PIN COMPLETE INVENTORY IDENTIFY THE BEST APPROACH CADASTRAL LAYER METADA CATALOGUE IMPLEMENT STANDARDS ACCURACY AND COMPATIBILITY OF ALL LAYERS - PRIMARY LEVELS INVENTORY(Medium term)

21. 21 Key success factors: A clear understanding of a common vision Keeping the vision dynamic and non-technical Data sharing  has to be built upon mutual benefits and trust  should not disrupt existing processes, but build on them (using the existing technology) A clear understanding of the key business requirements - cross business program teamwork Active involvement of all A continuous learning process based on consensus and incremental implementations Creating an environment to encourage experts to be innovative, keep it interesting

22. 22 LandData BC (started 10 years ago) lobjective to build an infrastructure which permits the exchange of land related information, regardless of location, technology, and managing organization lLand Data BC  set standards  manages the land-related information and  provides selected land information for the users.

23. 23 Land Information Ontario (LIO) (implementation plan 1998-2000) lThe Office of Land Information Ontario (OLIO) established to manage this initiative & A number of focused Working Groups lData Themes priority areas  Land parcel administration ( Ontario Parcel)  Natural resource and environmental data themes lAccess Infrastructure (all will)  Develop tools and standards for “metadata”  Develop a metadata on the Internet  Design and development of a prototype “ Data Clearinghouse”

24. 24 TERANET- Land Registration Systems l8 years ago - public/private partnerships / merging provincial government with the private sector to computerize Ontario land registry lan international triumph with more than 2.5 mil. properties on line lGovernment: shareholder, client, advocate lGovernment owns the data; Teranet provides data management and data access under jointly developed policies

25. 25 Digital property mapping database lAllows graphic and attribute data from many sources to be linked together - sophisticated analysis tool. Built by:  relating survey plan fabric and ownership limits to the legal cadastre  searching of Registry Office records and the survey plans and document description to build  Bearings and distances are entered using coordinate geometry - to maintain the accuracy  a nine digit unique identifier is assigned to each ownership parcel + cross-referenced to more common identifier’s (owner’s name, street address, assessment roll number and instrument number.  Formats: text, image and map

26. 26 SaskGIS (started 15 years ago, completition in 1999) lCommittees and working groups from all user groups throughout the province ldistributed network of independent but compatible GIS and LIS

27. 27 lCrown corporation lResponsible for:  land titles system  integrated provincial survey  mapping and GIS  Land Title Automated Network Development Project (LAND) Sask. Land Info Services (October 1999)

28. 28 Nova Scotia: "GeoNova” lCorporate management to support data sharing and reduction of duplication. lThe Department of Housing and Municipal Affairs  coordinates the activities  is responsible for the data standards  sell the data to users outside the government  responsible for negotiating any agreements lIn 1998: Personal Property Registry System and Property Records Database on the Internet.  all data - a corporate asset  free exchanges  mandatory participation  custodianship and maintenance

29. 29 Australia and New Zealand Land Info Council “ANZLIC” (Formed in 1986) four core components:  institutional framework  standards  fundamental datasets  clearinghouse network (Spatial Data Directory) launched in1998, accessible over the Internet) If the existing infrastructure had not been in place costs to users would have been six times higher ($5 billion) (The Price Waterhouse Benefit Study)

30. 30 USA: National Spatial Data Infrastructure (NSDI) (1994) The technology, policies, standards and human resources necessary to acquire, process, store, distribute, and improve the use of geospatial data Canadian Geospatial Data Infrastructure (CGDI)CGDI European Spatial Data Infrastructure (ESDI) (1993)