1. Baltimore City Public Schools EMERGENCY MANAGEMENT RESPONSE PLAN DEVELOPMENT KAREN WEBBER-NDOUR, EXECUTIVE DIRECTOR OFFICE OF STUDENT SUPPORT AND SAFETY JULY 26, 2013 1

2. Baltimore City Public Schools OKLAHOMA TORNADO MAY 2013 2

3. Baltimore City Public Schools Emergencies Happen Beslan, Russia – September 2004 3 Beslan, Russia – September 2004

4. Baltimore City Public Schools OVERVIEW – PLAN DEVELOPMENT Each school must develop and practice an Emergency Management Plan for fast and appropriate responses to any emergency 4

5. Baltimore City Public Schools OVERVIEW - RESPONSE PROCEDURES  LOCKDOWN – danger is inside  LOCKOUT/ALERT STATUS – danger is outside  EVACUATION – conditions safer outside  SHELTER  Severe Weather (e.g., Tornado)  Drop, Cover and Hold (e.g., Earthquake)  Shelter-in-Place (e.g., HAZMAT situation) 5

6. Baltimore City Public Schools DEVELOPING YOUR EMERGENCY MANAGEMENT PLAN Only Five Steps to Completing the Emergency Management Template for Your School 6

7. Baltimore City Public Schools Step 1: Create Your Emergency Management Team 7

8. Baltimore City Public Schools MANDATORY TEAM MEMBERS 1. Incident Commander (Leader)  Building Principal 2. Public Safety Liaison  School Police Officer / Other Qualified Staff 3. Student Accounting Coordinator  School Psychologist / Other Appropriate Staff 4. Facilities Coordinator  Chief Custodian / Other Qualified Staff 5. Triage Coordinator  Nurse/CNA or Staff trained in First Aid and CPR 8

9. Baltimore City Public Schools EMERGENCY MANAGEMENT TEAM - INCIDENT COMMAND (LEADER)  Determines level of emergency  Activates and directs Emergency Management Team  Orders response (Lockdown, Lockout/Alert, Evacuate, or Shelter)  Establishes command post  Debriefs with First Responders 9

10. Baltimore City Public Schools Emergency Management Team – Public Safety Liaison  Reports extent of physical damage to Incident Commander  Prohibits unsafe activity in the building during and after an incident  Documents activities 10

11. Baltimore City Public Schools Emergency Management Team – Student Accounting Coordinator  Ensures all students are accounted for after an emergency  Documents student/staff tally  Oversees student release procedures  Maintains Emergency Release forms 11

12. Baltimore City Public Schools Emergency Management Team – Facilities Coordinator Assists Incident Commander and First Responders in ensuring the building is safe and secured No school staff member should attempt to ensure building safety alone 12

13. Baltimore City Public Schools Emergency Management Team – Triage Coordinator  Ensures that all medical materials are always accessible and evacuation-ready  Establishes triage area for the injured  Makes triage area highly visible  For evacuation, brings the following:  All prescription medications  Trauma Box  First Aid Kit  Wheelchair 13

14. Baltimore City Public Schools Step 2: Determine Your Drill Schedule 14

15. Baltimore City Public Schools YOUR DRILL SCHEDULE Practice drills build proficiency in the use of emergency response procedures.  2 Lockdown  1 Active Shooter  1 Severe Weather (Safe Area in building)  1 Emergency Evacuation (500 ft. assembly)  Select drills may be supervised by School Police  *Fire drills are not included here, as they are determined and executed by the Fire Dept. 15

16. Baltimore City Public Schools Step 3: Determine Command Posts and Evacuation Sites 16

17. Baltimore City Public Schools IDENTIFY COMMAND POSTS & ASSEMBLY AREAS  Interior Command Posts  1 Primary Location (e.g., Main Office, Media Center)  2 Alternate Locations (e.g., Cafeteria, Gym)  Exterior Command Posts and Safe Assembly  Alternate Buildings  Walking distance  Pre-arranged agreement 17

18. Baltimore City Public Schools Step 4: Identify Individuals with Special Needs 18

19. Baltimore City Public Schools IDENTIFY INDIVIDUALS WITH SPECIAL NEEDS  Complete roster in emergency plan package  Plan for transporting to assembly areas  Update roster quarterly 19

20. Baltimore City Public Schools Step 5: Determine Student Accounting and Release Procedures 20

21. Baltimore City Public Schools STUDENT ACCOUNTING AND RELEASE  Locator Assistants collect attendance from teachers  Student Accounting Coordinator collects attendance from Locator Assistants  Inform Incident Commander. 21 Teachers must carry roll books, grade books, or attendance cards upon exiting the building. STUDENT ACCOUNTING

22. Baltimore City Public Schools STUDENT ACCOUNTING AND RELEASE  Determine release procedures  Determine Staging Area where students will be held until reuniting with parents  Determine Reunification Area  Release students to parents/guardian only with Emergency Release form & ID 22 Teachers must carry roll books, grade books, or attendance cards upon exiting the building. STUDENT RELEASE

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25. Baltimore City Public Schools LOCKDOWN 25

26. Baltimore City Public Schools LOCKDOWN (Danger Inside) 1. Clear students from hallways 2. Close and lock classroom windows and doors 3. Direct students to the floor away from doors and windows 4. Shut off lights 5. BE QUIET! 6. Wait for further instructions 26

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28. Baltimore City Public Schools Lockdown - Active Shooter 28

29. Baltimore City Public Schools  Implement Lockdown Procedures  Further steps to be enumerated by City Schools’ police 29

30. Baltimore City Public Schools LOCKOUT/ALERT STATUS (Prevent Entrance from outside of Building) 30

31. Baltimore City Public Schools LOCKOUT/ALERT STATUS PROCEDURES  Lock all doors from the inside  Announce “Lockout/Alert Status”  Check ID and reasons for anyone entering or exiting building  Conduct classes and activities within the building as normal 31

32. Baltimore City Public Schools TAKE SHELTER (Severe Weather, Earthquake, Hazardous Material Spill) 32

33. Baltimore City Public Schools SEVERE WEATHER Follow safest route to safe area and take cover Bring roll books for student accounting Move everyone in portable classrooms inside main building Leave belongings Close all doors Remain in safe area until the “all clear” is given Wait for further instructions  : 33

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35. Baltimore City Public Schools EARTHQUAKE  DROP – to the floor  COVER – your eyes  HOLD – on to the table or desk legs  Assist those needing special assistance  Wait for further instructions 35

36. Baltimore City Public Schools HAZARDOUS MATERIALS  Implement Lockdown procedures  Close and tape all windows and doors  Seal gap between bottom of the door and floor with coats, blankets, or rugs.  Wait for further instructions 36

37. Baltimore City Public Schools EMERGENCY EVACUATION 37

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39. Baltimore City Public Schools EMERGENCY EVACUATION  Evacuate by the safest route to designated outside Assembly Area  Bring roll books  Leaving belongings  Check for injuries  Take attendance  Wait for further instructions 39

40. Baltimore City Public Schools 40 Questions