1. S TATUS B OARD 2.0 End User Training

2. S ECTION 1 I NTRO TO S TATUS B OARD 2.0 StatusBoard 2.0 has all of the features of the original StatusBoard, plus several new features designed to lessen confusion between agencies and eliminate overlap of talkgroup use. The new version will look and function very differently from the original StatusBoard. What does the StatusBoard do? Why StatusBoard 2.0? Discover why the StatusBoard is on the Internet Explain the Calendar Feature O BJECTIVES

3. S ECTION 1 I NTRO TO S TATUS B OARD 2.0 Learn about decentralized role-based administration Review the StatusBoard ARMER Standard 3.31.0 You will learn what to expect from StatusBoard 2.0, learn how it is more complex and how these complexities will make scheduling and reserving resources much easier. You will learn what to expect from StatusBoard 2.0, learn how it is more complex and how these complexities will make scheduling and reserving resources much easier. StatusBoard 2.0 was developed under sponsorship by the Statewide Emergency Communications Board and is hosted and maintained by the Minnesota Department of Public Safety.

4. Reserve Mutual Aid Resources Limits confusion when sharing mutual aid resources O RIGINAL S TATUS B OARD Currently, access to the StatusBoard is provided through an ARMER based dispatch console.

5. N EW F EATURES Web Browser Functionality A Calendar View & Scheduling Role-Based, decentralized admin A High Degree of Control over the Configuration StatusBoard 2.0 still has all of the features of StatusBoard. Decentralized role-based administration allows various levels of control for users and empowers PSAPS to customize what StatusBoard 2.0 will look like! Decentralized role-based administration allows various levels of control for users and empowers PSAPS to customize what StatusBoard 2.0 will look like! Three Main Controls: 1.Quick Schedule 2.Calendar Schedule 3.Notes

6. Why the Internet? Three main reasons: Why the Internet? Three main reasons: 1.Any authorized user can access StatusBoard 2.0 from anywhere 2.COML & responders in the field can access it from any scene 3.Dispatchers can access it from any PSAP with Internet access

7. C ALENDAR F EATURE New Calendar feature provides a formal place for users to reserve talkgroups in advance. Creates a central location where users can view a resource schedule This will help avoid overlapping reservations of talkgroups.

8. R OLE -B ASED A DMINISTRATION End Users This features let’s you… Configure what your users see and have access to when they log into StatusBoard 2.0 PSAPs will have the flexibility and control to manage their own resources and users. View Only Full Control

9. ARMER S TANDARD 3.31.0 S TATUS B OARD This training modules covers the operation of StatusBoard 2.0 All users of StatusBoard 2.0 are required to adhere to ARMER Standard 3.31.0 when operating StatusBoard 2.0 ARMER Standard 3.31.0

10. Login in with Temporary Password Create a New Password Wrong Password Procedure Logging Off O BJECTIVES Section 2 Logging into StatusBoard 2.0

11. L OGGING INTO S TATUS B OARD 2.0 You are required to log in with a valid username and password Passwords will need to be changed You must log off at the end of your shift You will not share a generic user account

12. Logging into Status Board 2.0: You will be prompted to enter your temporary password. Any attempts to go the Home Page will bring you back to the login screen.

13. You will be asked to enter this new password twice. Record your password somewhere safe! When you enter your temporary password in correctly, you will be prompted to change your password to one of your choosing. Your new password: Must be at least 8 characters Must have at least one upper case, one lower case, one number and one special character Will expire every 90 days Should not be the same as any password you have used in the past 24 password changes Should not be shared with any other user Should not be easily guessed with personal information

14. Entering an Incorrect Password: If you enter a new password, but both fields don’t match, you will be prompted to try again. After five failed attempts, you will be locked out of the system. The same is true for logging in after you have set your new password. Your administrator can set the login failed attempts higher or lower if desired. See your administrator if you are locked out of the system.

15. When you log in correctly, you will arrive at the View StatusBoard Screen When you log in correctly, you will arrive at the View StatusBoard Screen

16. Location, Date & Time Use the Application Menu Navigate the Tabs Features Menu Content Area Logging Off O BJECTIVES Section 3 StatusBoard 2.0 Screen

17. Location, Time and Date Field

19. Home will return you to the StatusBoard Screen from anywhere in the StatusBoard 2.0 application. Help includes a link to StatusBoard 2.0 training video. Admin includes several options for administrators.

20. Tabs: Provide quick access to resources by category. The All tab lists all resources available on the system in alphabetical order Tabs are used to group resources together and can be customized for each user.

22. Resource Name is the name of the resource. Current Owner is the name of the system user who has reserved the resource. Current Status tells you the status of the corresponding resource. Current Administration Notes is for any notes that pertain to the status of the resource if it is in use. Edit is active only when a resource is reserved and allows you to make edits to reservations by clicking on the corresponding edit icon. Calendar Schedule or Quick Schedule are used to reserve resources. Use Calendar Schedule to reserve resources for future use. Use Quick Schedule to reserve a resource you need right away. NOTE: Current Status does not tell you whether that resource has been reserved in the future, unless there is a potential conflict with a quick schedule, in which case this field will read Resource Reserved.

23. Always remember to log off StatusBoard 2.0. The system will not time out or log you off automatically.

24. Use Quick Schedule Use Calendar Schedule Edit a Current Reservation Over-Ride a Reservation O BJECTIVES Section 4 Reserving Resources

25. S CHEDULING A R ESOURCE There are two ways to schedule a resource: Quick Schedule – Immediate Use Calendar Schedule – Future Use Remember, you will have three main controls : 1.Quick Schedule 2.Calendar Schedule 3.Notes Remember, you will have three main controls : 1.Quick Schedule 2.Calendar Schedule 3.Notes

26. Sort columns to find Resource in Use – Current Status Current Status column is sorted alphabetically Current status is sorted in Descending order displaying all of the Resource In Use status first

27. U SE Q UICK S CHEDULE TO R ESERVE THE LTAC1 R ESOURCE I MMEDIATELY The resource will stay reserved under your user name until you either cancel it or after twelve hours in use. Note: Twelve hours is the default time in StatusBoard 2.0 for reservations to time out. Your manager can change that if desired. Ask your manager if you don’t know the default time out for your communications center. Note: Twelve hours is the default time in StatusBoard 2.0 for reservations to time out. Your manager can change that if desired. Ask your manager if you don’t know the default time out for your communications center.

28. U SE Q UICK S CHEDULE TO C ANCEL THE E XISTING R ESERVATION

29. U SE THE E DIT F EATURE TO A DD N OTES

30. C ALENDAR S CHEDULE New Appointment/New All Day Event – Reserve a Resource “Go To” Options – move quickly to a specific date Change View To – another way to change your view.

31. C ALENDAR S CHEDULE – N EW A PPOINTMENT

32. E DIT A C ALENDAR R ESERVATION To find your Appointment: Use the Previous and Next Appointment buttons To find your Appointment: Right mouse click and select Go To Date

33. Q UICK E DIT C ALENDAR I TEM

34. O VERRIDE A R ESOURCE StatusBoard 2.0 supports only one reservation per resource for a given period of time. Reservations cannot overlap. User A: Quick Schedule Reserves LTAC1 (12 Noon) User B: Quick Schedule Reserves LTAC1 (12:10 p.m.) Existing Calendar Schedule reservation Quick Schedule (12 hour) reservation StatusBoard 2.0 treats Quick Schedule reservations and Calendar Schedule reservations the same, and the system does not allow for any overlapping reservations. StatusBoard 2.0 treats Quick Schedule reservations and Calendar Schedule reservations the same, and the system does not allow for any overlapping reservations.

35. O VERRIDING A R ESOURCE R ESERVATION Users should not routinely have to override and cancel existing reservations. StatusBoard 2.0 DOES allow any user to override any other user’s reservations. Refer to Standard Operating Procedures

36. U SING T EXT -O NLY R ESOURCES Cannot be Reserved User can update the notes field only There is no Quick Schedule or Calendar Schedule option This resource is used for announcements