1. MSPE FAQ Medical Student Performance Evaluation Student Presentation 2009

2. Who is my MSPE Coordinator? Christiana Pironti (last names A-L) cpironti@sgu.edu / x315 cpironti@sgu.edu / x315 cpironti@sgu.edu Fax: 631-969-5857 Fax: 631-969-5857 Steven Orkin (last names M-Z) sorkin@sgu.edu / x262 sorkin@sgu.edu / x262 sorkin@sgu.edu Fax: 631-969-5962 Fax: 631-969-5962

3. What is the MSPE? Medical Student Performance Evaluation Medical Student Performance Evaluation Formerly known as the Dean’s Letter Formerly known as the Dean’s Letter Details academic history and performance Details academic history and performance Can include personal & professional attributes & experiences Can include personal & professional attributes & experiences

4. MSPE Components 1. Identifying Information 2. Unique Characteristics 3. Academic History 4. Academic Progress 5. Summary 6. Appendix

5. How do I get an MSPE? Please provide the following: 1. Email request – REQUIRED! 2. MSPE Info Form – REQUIRED! 3. CV – Strongly recommended! 1-2 pages MAX 1-2 pages MAX ½ inch margins ½ inch margins 12 pt font 12 pt font Appropriately spaced. Appropriately spaced. No tables! No tables! 4. Personal Statement - Voluntary

6. When do I send my documents? March 15 – May 1: MSPE Info Form, CV, PS March 15 – May 1: MSPE Info Form, CV, PS Evaluations received by 9/1 will be included. Evaluations received by 9/1 will be included.

7. Why can’t you add materials received after 5/1 if the MSPE’s can’t be read until 11/1? 1. Ensures all 2010 Match participants have an MSPE posted to ERAS by 11/1. 2. Provides time for you review it and make any changes. 3. Approximately 700 MSPE’s will be written for the 2010 Match.

8. How do I send my documents? MSPE form, CV, PS MSPE form, CV, PS Must be emailed as attachments in MS Word format. No PDF’s! Must be emailed as attachments in MS Word format. No PDF’s! Evals Evals Affiliated: Sent Automatically Affiliated: Sent Automatically Out-of-Network/Unaffiliated: You must arrange to have it sent! Out-of-Network/Unaffiliated: You must arrange to have it sent!

9. I’m a 10 grad, but am not in the 10 Match. Does the timetable apply to me? Sort of. MSPE’s are written based on grad date, NOT Match participation date. Sort of. MSPE’s are written based on grad date, NOT Match participation date. Materials can be submitted until 12/31, but the sooner, the better. Materials can be submitted until 12/31, but the sooner, the better. Once you graduate, no new material is added. Once you graduate, no new material is added.

10. When will my MSPE be completed? If you submit your material on time, we generally have a serviceable draft beginning July-August. If you submit your material on time, we generally have a serviceable draft beginning July-August.

11. When will my MSPE be sent to ERAS? 1. MSPE’s will be sent to ERAS beginning October 1, NOT November 1. 2. Participants in the SF Match or CARMS must advise us of submission deadlines so we can prioritize your MSPE accordingly.

12. Tell me about Review Copies (RC’s) 1. Email request required 2. Requests received by 8/1 will have changes made before document is sent to ERAS 3. 2-4 weeks from request date to receipt of RC. 4. RC’s do not include Summary section 5. Sent via email to SGU account only 6. Programs not notified of MSPE updates 7. MSPE format is standardized

13. What changes can I make? Factual errors Factual errors Grammatical/spelling errors Grammatical/spelling errors Appeals re: evaluation comments Appeals re: evaluation comments Send attachment with proposed changes highlighted. Send attachment with proposed changes highlighted.

14. Not that I’ll have any, but tell me about negative comments on my evals. 1. The MSPE is an objective evaluation. 2. Comments from Failed, Incomplete, and Withdrawn rotations will be on your MSPE. 3. If you get a C, qualification must be provided. 4. Electives have more latitude, but are not immune. 5. If a negative comment appears more than once, it will likely be included. If it’s isolated, it’s more likely to be removed. 6. Appeals can be made, but may not be granted.

15. I’m applying to more than one specialty. Can I have more than one MSPE written? No. The MSPE is generic with regard to specialty. Only one is written for each student.

16. Will you send my transcript to ERAS? 1. Yes, but you must send the following: a) Transcript Check! b) ERAS Document Submission Form (DSF) Not available until your ERAS account is open Not available until your ERAS account is open c) Written request 2. Transcripts sent to ERAS beginning 8/1. 3. Email us to confirm we got your check!

17. I’m fascinated. Tell me more! Transcript updates are not sent automatically. Transcript updates are not sent automatically. As with MSPE’s, program directors are not notified of transcript updates. As with MSPE’s, program directors are not notified of transcript updates. Note: If you’re participating in other Matches, you must send $5.00 for each ($5.00 for ERAS, $5.00 for SF Match, $5.00 for CARMS). Note: If you’re participating in other Matches, you must send $5.00 for each ($5.00 for ERAS, $5.00 for SF Match, $5.00 for CARMS).

18. What do I need to know about LOR’s? Beginning with the 2010 class, LOR’s are no longer being used in the MSPE. Beginning with the 2010 class, LOR’s are no longer being used in the MSPE. Check the Clinical Dept. and Office of Career Guidance (OCG) sections of the SGU website for further information on LOR’s. Check the Clinical Dept. and Office of Career Guidance (OCG) sections of the SGU website for further information on LOR’s. Check with hospital med-ed coordinators to for LOR policies; each hospital is different. Check with hospital med-ed coordinators to for LOR policies; each hospital is different.

19. Where can I get more information? MSPE Section of Clinical Website MSPE Section of Clinical Website OCG Section of Clinical Website OCG Section of Clinical Website ERAS (www.ecfmg.org/eras/ or www.aamc.org/students/eras) ERAS (www.ecfmg.org/eras/ or www.aamc.org/students/eras)www.ecfmg.org/eras/ www.aamc.org/students/eraswww.ecfmg.org/eras/ www.aamc.org/students/eras ECFMG (www.ecfmg.org) ECFMG (www.ecfmg.org)www.ecfmg.org NRMP (www.nrmp.org) NRMP (www.nrmp.org)www.nrmp.org USMLE (www.usmle.org) USMLE (www.usmle.org)www.usmle.org Fellowship & Residency Interactive Database (FREIDA) Fellowship & Residency Interactive Database (FREIDA) (www.ama-assn.org/ama/pub/category/2997.html) www.ama-assn.org/ama/pub/category/2997.html

20. MSPE FAQ Medical Student Performance Evaluation Student Presentation Christiana Pironti Last names A-L cpironti@sgu.edu 800-899-6337x315 Fax: 631-969-5857 Steven Orkin Last names M-Z sorkin@sgu.edu 800-899-6337x262 Fax: 631-969-5962