1. The Sixth Form College Farnborough Online Applications David Woodward & Mark Embling The Sixth Form College Farnborough

2. Online Applications Overview Brief history Our solution Reasons for our choices What we have learnt Future directions Questions

3. The Sixth Form College Farnborough Online Applications The College 16 to 18 year old students No adult provision Hampshire college 1 mile from Surrey and Berkshire borders Approximately half of our students are from Surrey and Berkshire College is over-subscribed

4. The Sixth Form College Farnborough Online Applications Brief History Had an online application system for 5 years Introduced to save hours of manual entry by Registry staff By year 3, virtually all applications were online Window for making applications has narrowed from a few months to a few days

5. The Sixth Form College Farnborough Online Applications Selection Process Application form is open for 10 days Partner school students are given a place Until this year, selection of the remainder was time-based Time window narrowed to 30 seconds A weighted computer-generated selection process is now used

6. The Sixth Form College Farnborough Online Applications Application Form Split application process into sections Applicant does not need to complete the entire form at once Sections can be completed in any order Clearly visible which sections are yet to be completed Application cannot be submitted until: All sections have been completed We enable submission of applications

7. The Sixth Form College Farnborough Online Applications Communication Communication via email Interview appointment details are emailed to applicants, including a confirmation link Preferable to sending paper-based letters References collected on paper Reference forms are batched and sent to schools On return, date of receipt and any required notes are recorded on the system Forms are scanned daily to PDF as a batch and filed for future reference

8. The Sixth Form College Farnborough Online Applications Application Progress Online tracking Applicant can log in and view the status of his/her application at any point after submission Interview time slot confirmation When the applicant is allocated an interview appointment, the details are shown The applicant can confirm his/her attendance via a link

9. The Sixth Form College Farnborough Online Applications Application Form Demo

10. The Sixth Form College Farnborough Online Applications Data Storage Applicant data is stored separately from current students Applicants are moved over and assigned student numbers in bulk Main DB (current students) Applicants Import applicants

11. The Sixth Form College Farnborough Online Applications Partner Schools Can log in and view applicants from their school Name Submission date/time Date of reference receipt

12. The Sixth Form College Farnborough Online Applications Application Monitoring Tracking system for Registry use Allows manual amendments for all aspects of an application Address changes Qualifications Proposed courses Statistics

13. The Sixth Form College Farnborough Online Applications Application Monitoring

14. The Sixth Form College Farnborough Online Applications Future Automate some of the manual parts of the process References Record interview outcomes electronically

15. The Sixth Form College Farnborough Online Applications Thank you for listening Questions?