1. Parma City Schools Athletic Department Preston WhiteRyan Madison Chris Medaglia Harry Caruthers Athletic Director P.C.S.D. Supervisor of Athletics

2. Purpose of Tonight’s Meeting Why Meet Now? The B.O.E. approved the costs for spring sports at their January 25th meeting. We felt that it was important to wait until we had board approved costs before conducting this meeting. We waited one week to give people ample time to hear about the meeting. We want to provide as much information to the community as the Athletic Directors can provide at this time.

3. Current Financial State of the Parma City School District The district must reduce $6.5 million more from the budget to avoid state receivership. Over the past 2 years, $8.5 million has already been eliminated. Due to the November 2008 levy failure, the Board of Education decided to implement partial self-funding of sports starting with the 2009 spring sports season. Partial self-funding was put in place for a one year cycle. Due to the November 2009 levy failure, the Board of Education was forced to implement full self-funding of sports starting with the 2010 spring sports season.

4. Self-Funding of Spring Sports 2009 vs. 2010 20092010 V Baseball $7,875$17,800 JV Baseball$6,600*$3,840 *JV cost with paid Varsity team V Softball$7,875$16,500 JV Softball$6,600*$3,840 *JV cost with paid Varsity team V Track$11,125$20,600 Co-ed Track$11,125*$25,400 *Co-Ed may subtract $2,600 transportation cost if one bus used, pole vault picked up by supervisor of athletics V B. Tennis$6,700$13,650 Why did the cost increase so dramatically from 2009 to 2010? Spring Sports Self-Funding Fees are due March 12, 2010

5. Self-Funding Costs for Middle School Track Boys Track 7th$8,450 Girls Track 7th$8,450 Boys Track 8th$8,450 Girls Track 8th$8,450 *Cost of 7th/8th combined team $8,450 (with only 1 coach) Spring Sports due date is March 12th

6. Costs included in 2009 vs. 2010 self-funding fees 2009 2010 Coach salaries at step 2Coach salaries at actual step Benefits at Step 2Benefits based on actual step Buses estimated at $150 per tripBuses based on actual cost per trip AD costs based on 37 teams AD costs based on 16 teams Trainer costs based on 37 teams Trainer costs based on 16 teams (not charged for 2009 spring season) Costs for officials & workers Costs for equipment/entry fees Cost for facilities/maintenance Costs for Custodians Costs for Security Please refer to chart on the back of the handout

7. Why were these additional costs added to the fees? Prior to 2010, costs for officials, equipment/fees, game workers, facility/maintenance/custodial and security were paid for by the B.O.E. or the Athletic Department at each building. The 2009 partial self-funding fees were created with the understanding that the B.O.E. would still pay for facilities/maintenance/custodial and part of salaries and benefits. In 2009, each school’s athletic department paid for the costs of equipment, fees, game workers and officials. Starting in 2010, the B.O.E. and A.D. can no longer subsidize these portions of the fee. This is due to the fact that $6.5 million more has to be cut from the budget. These costs now have to be absorbed by the teams through full self-funding.

8. Example of 2009 compared to 2010 Boys or Girls Varsity Track 20092010 Coaching$6,500$6,900 Administration$2,000$5,750 Benefits$1,425$2,150 Transportation$1,200$2,600 Trainer Services$0$1,000 Custodial/Utilities$0$800 Officials/Fees/Equip.$0$1,400 TOTAL$11,125$20,600

9. Projected Self-Funding Costs for Fall 2010 ***These costs are not board approved*** High School Varsity Football = $66,700 Varsity Volleyball= $18,300 Varsity B/G Soccer= $19,000 Co-Ed Cross-Country= $15,000 Varsity Cheerleading= $10,900 Golf= $16,100 Girls Tennis= $13,650 Middle School Football =$15,500 each team Volleyball= $ 7,000 Cheerleading= $5,200

10. Projected Self-Funding Costs for Winter 2010 *** These costs are not board approved *** High School Varsity B/G Basketball = $26,000 Varsity Wrestling= $26,500 Varsity Hockey = $13,700 Swimming= $18,000?? Varsity Cheerleading= $10,900 Middle School B/G 7/8 Basketball =$7,400 each team Wrestling= $ 7,400 Cheerleading= $5,200

11. How did we arrive at the 2010 figures? Coaching salaries -actual step, not step two Administrative salaries-actual cost divided by 16 teams, not 37 teams as previously. Benefits-actual cost Transportation- based on spring 2009 real costs, not estimate of $150 per trip like before Trainer Services-not included in 2009 spring costs, based on 37 teams for fall and winter, now based on 16 teams Custodial-no charge in 2009, 2010 based on $200 per home meet at Byers Officials/Equipment/Entry Fees-Paid by A.D. in 2009, 2010 added to self-funding fee -

12. Example of cost to run a game Boys/Girls Basketball Referees (9/JV/VAR) =$315 (9th= $35 x2, JV= $40 x2,Var= $55 x 3) Security $23.00 per hour (3 hr minimum) = $69 - $138 Game Workers Ticket Taker, Scoreboard, announcer, statbook, etc. = $150 - $200 TOTAL= $534-$653

13. Frequently Asked Questions Q: Has a self-funding fee been determined for Fall/Winter 2010? A: Cost figures have been calculated, but the B.O.E. has not approved them yet. As with spring sports, the fees will be all inclusive and substantially higher than 2009. Q: Will there be sports teams next year? A: The athletic directors are currently preparing as if we will have a full sports program next year. As of today, the B.O.E. has not determined the future of P.C.S.D. athletics. All we know at this time is that members of the B.O.E. have publicly stated that they value athletic participation and will do what is necessary to keep these programs.

14. Q: To help alleviate some cost, can transportation be eliminated? A: The Superintendent has agreed to allow teams of 15 or fewer participants to waive transportation as long as every participant has the necessary paperwork filled out and on file in the athletic office of the school. This has been approved for spring and fall only. Due to potential hazardous road conditions during the winter season, winter teams will have to take district provided transportation. Q: Can the boosters hire a charter bus instead of using district transportation? A: Q: Can the boosters pay to hire a charter bus company to save costs? A: By union contract, we MUST use district provided transportation if available.

15. Q: Can athletic trainer services be eliminated to save cost? A: We are required to have trainer services present at games for certain sports. Every athlete has the opportunity to use our trainer services if needed. Q: Why is it possible for parents to drive athletes to games? A: Driving athletes to the games is not giving union work to another professional.

16. Q: Can we get volunteer coaches instead of paying for them? A: No. Coaching positions are supplemental contracts and MUST be offered to qualified union members first. Volunteer coaches must have the same certifications and credentials as paid coaches and board approved. These certifications are paid by the coach. National Fundamentals of Coaching Course = $65.00 O.D.E. Pupil Activity Certification =$100 every 3 years B.C.I. Criminal Background Investigation = $46.00 C.P.R./AED Training = $25 every year

17. Q: Can we utilize “B” teams to save on costs? A: No, but JV teams will only have to pay for coaches salary and the cost of game officials/equipment. There will be no additional transportation cost if travelling on the varsity team bus. Q: Are there any athletic costs that have not been included in the self-funding fee? A: Yes. N.O.C. Conference dues, awards, printing, medical benefits, trainer supplies, secretarial salaries and some game workers.

18. Q: If a new money levy passes, what will happen to the cost of sports? A: The B.O.E. will decide. Q: How will building consolidation effect athletic programs? A: The B.O.E. will decide. Q: Have these costs been driven up to help push for the passing of the levy? A: No, at the last board meeting, the board discussed the possibility of not adding a new money levy to the May ballot.

19. Upcoming Board Meeting Dates 2/37:00 p.m.Town Hall Meeting @ Normandy 2/47:00 p.m.Town Hall Meeting @ Valley Forge 2/85:30p.m.Board Work Session @ P.S.H. Café 2/225:30p.m.Board meeting @ P.S.H. Café This informational presentation will be placed on the district web site ASAP.