1. Effective Rotary Clubs

2. Rotary Clubs and RI
Rotary clubs exist to encourage the ideal of service as a basis of worthy enterprise. Rotary International is the association of Rotary clubs throughout the world. Rotary International is only effective if its member clubs are effective.
Effective clubs pursue the Object of Rotary, carrying out activities along each Avenue of Service.

3. Effective Clubs Effective clubs are identified by their ability to:
Sustain and increase their membership base
Implement successful service projects in their community and communities in other countries
Support the Rotary Foundation both financially and through program participation
Develop leaders capable of serving in Rotary beyond the club level

5. Sustain & Grow Membership
Effective Rotary clubs should strive to keep current members and bring in new members. To be effective, Rotary clubs need committed, knowledgeable members who wish to provide service. More members results in:
More service potential for a club
More supporters of The Rotary Foundation
A larger pool of workers and future leaders
How would you like to have 2-3 more Rotarians to help share the load? (That would add 100+ to Dist headcount.)

6. Successful Service Projects
Effective clubs provide service to their local community and in communities of other countries. “Service Above Self”, Rotary’s motto, embodies the ideal of service that a club must practice in order to be effective. These service efforts make a positive difference in the world.

7. Support Rotary Foundation
Effective clubs support the mission of The Rotary Foundation,world peace and understanding, by participating in Foundation programs. Through financial contributions, Rotary clubs ensure that the programs of the Foundation and its mission will continue.

8. Leaders Beyond the Club Level
Effective clubs plan for the future by continually developing potential leaders for office at all levels of the organization. District leaders help coordinate club efforts that result in service output no club could achieve on their own. Strong leaders at each level of Rotary ensures that clubs accomplish their goals.

9. Your Role As President -Elect
On July 1, 2007, you will become President-Elect
Please help the President in all ways possible
Study the Presidents Manual and be prepared for your President-Elect training in March 2008
Encourage all club leaders to attend the District Assembly in April, 2007 and 2008
Work with the President and the Board to ensure continuity of club leadership and projects
Attend club committee meetings to assist & guide
We are asking you to begin implementing the Club Leadership Plan, if your club hasn’t yet done so
See p.5 of the Club President’s Manual for more

10. Recommended Administrative Structure for Rotary Clubs
Club Leadership Plan
Recommended Administrative Structure for Rotary Clubs
At its Nov 2004 meeting, the RI Board of Directors approved the Club Leadership Plan as the recommended administrative structure for Rotary clubs. Rotary clubs have the option of implementing the plan at any time. It is not mandatory
As the Club Leadership Plan was developed, there was a focus on the following facts:
Rotarians are volunteers and often very busy people
Rotary club leadership changes annually; and
Effective clubs need operating procedures that support continuity given the first two facts

11. Purpose
The purpose of the Club Leadership Plan is to strengthen Rotary at the club level by providing the administrative framework of an effective club.
The Club Leadership Plan is vital to the stability growth, and success of Rotary during our second century of service. The Club Leadership Plan is based on the practices of successful Rotary clubs. Its purpose is to strengthen Rotary at the club level by providing the administrative framework of en effective club.

13. Features Extension of the District Leadership Plan to the club level
Provides list of steps clubs should take to implement the plan
Fosters continuity and consensus among leaders
Includes simplified list of standing club committees that are supported by the district structure
Supported by the new Recommended Rotary Club Bylaws
Can be implemented at any time
· The Club Leadership Plan is an extension of the District Leadership Plan to the club level.
· The Club Leadership Plan provides a list of the steps clubs should take to implement the plan.
· The Club Leadership Plan fosters continuity and consensus among leaders for goal setting (long-term and annual) and project management.
· The Club Leadership Plan includes a simplified list of standing club committees that are supported by corresponding district committees.
· The Club Leadership Plan is supported by the revised Recommended Rotary Club Bylaws that were approved by the RI Board in Nov 04
· Clubs have the option of implementing the Club Leadership Plan at any time.
(NOTE: It is not mandatory. All clubs should consider it. The Club Leadership Plan is particularly recommended for new or struggling clubs. )

14. Implementation Steps
Develop a long-range plan that addresses the elements of an effective club.
Set annual goals using the Planning Guide for Effective Rotary Clubs in harmony with the long-range plan.
Conduct club assemblies that involve members in planning and keep them informed about Rotary.
Clubs wishing to implement the The Club Leadership Plan should follow these implementation steps:
Develop a long-range plan that addresses the elements of an effective club.
Set annual goals using the Planning Guide for Effective Rotary Clubs in harmony with the long-range plan.
Conduct club assemblies that involve members in planning and to keep them informed about Rotary.

15. Implementation Steps
Ensure clear communication between the club president, board, committee chairs, club members, district governor, assistant governors, and district committees.
Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders.
Ensure clear communication between the club president, board, committee chairs, club members, district governor, assistant governors, and district committees.
Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders.

16. Implementation Steps
Amend bylaws to reflect the club committee structure and roles and responsibilities of club leaders.
Provide opportunities to increase fellowship among members of the club.
Ensure that every member is active in a club project or function.
Adopt the Recommended Rotary Club Bylaws and amend them to fit your club as necessary.
Provide opportunities to increase fellowship among members of the club.
Ensure that every member is active in a club project or function.

17. Implementation Steps
Develop a comprehensive training plan that ensures
Club leaders attend district training meetings
Orientation is consistently and regularly provided for new members
Ongoing educational opportunities are available for current members
Develop a comprehensive training plan that ensures
Club leaders attend district training meetings
Orientation is consistently and regularly provided for new members
Ongoing educational opportunities are available for current members

18. New Standing Committees*
Club Board
Club
Administration
Club Public
Relations
Membership
Service
Projects
The Rotary
Foundation
The new club committee structure replaces the former recommended committee structure that had 18 club committees.
The 5 standing club committees are:
Club administration - conducts activities associated with the effective operation of the club
Club public relations - develops and implements plans to provide the public with information about Rotary and to promote the club’s service projects and activities
3. Membership - develops and implements a comprehensive plan for the recruitment and retention of members
4. Service projects - develops and implements educational, humanitarian, and vocational projects that address the needs of its community and communities in other countries
The Rotary Foundation - develops and implements plans to support The Rotary Foundation through both financial contributions and program participation
Additional committees may be appointed as needed on an annual basis.
Under the CLP, committee assignments are made to ensure continuity.
*Additional committees can be appointed as needed on an annual basis

19. New Standing Committees*
Club Board
Club
Administration
Club Public
Relations
Membership
Service
Projects
The Rotary
Foundation
The new club committee structure replaces the former recommended committee structure that had 18 club committees.
The 5 standing club committees are:
Club administration - conducts activities associated with the effective operation of the club
Club public relations - develops and implements plans to provide the public with information about Rotary and to promote the club’s service projects and activities
3. Membership - develops and implements a comprehensive plan for the recruitment and retention of members
4. Service projects - develops and implements educational, humanitarian, and vocational projects that address the needs of its community and communities in other countries
The Rotary Foundation - develops and implements plans to support The Rotary Foundation through both financial contributions and program participation
Additional committees may be appointed as needed on an annual basis.
Under the CLP, committee assignments are made to ensure continuity.
Reports
Finances
Meetings
Internal
External
Recruiting
Fellowship
Motivation
Member Satisfaction
100% Participation
Community
Vocational
International
Fundraising
Youth
EREY
PHF, PHS
Benefactor
Bequest

20. New Standing Committees
Club Board
Club
Administration
Club Public
Relations
Membership
Service
Projects
The Rotary
Foundation
The district structure under the District Leadership Plan supports the Club Leadership Plan.
Assistant governors support the club administration committee and the board of directors
Public relations committee supports the club public relations committee
District Membership development committee supports the club membership committee
District programs (such as Youth Exchange, Rotaract, etc.) committees support the club service projects committee
District Rotary Foundation committee supports the club Foundation committee
There are 5 additional recommended district committees:
Extension
RI Convention promotion
District conference
Training
Finance
Assistant
Governors
Public
Relations
Committee
Membership
Development
Committee
District
Programs
Committees
The Rotary
Foundation
Committee
District support of the Club Leadership Plan

21. The Five Essential Committees
The next slides are brief descriptions of the five essential club committees.
There is a manual for each committee in your Club Officers Kit.
You will want to add or delete other committees to suit your needs…for example, a Youth Committee or Fundraising Committee

22. Club Administration Committee
This committee is responsible for all the club’s administrative activities.
Both the club’s secretary and treasurer should be members of this committee.
The club secretary should help fulfill the reporting requirements.

23. Membership Committee
Resource for helping to achieve club membership goals
Develops and implements a plan for recruiting and retaining club members

24. Service Projects Committee
Resource for helping you conduct successful service projects
Plans and carries out educational, humanitarian, and vocational projects that address the needs of your club’s community and communities in other countries

25. RI and Rotary Foundation Programs
Interact
Rotaract
Global Networking Groups
Rotary Friendship Exchange
Rotary Volunteers
Rotary Youth Exchange
Rotary Youth Leadership Awards (RYLA)
World Community Service (WCS)
Humanitarian Grants Program
Educational Programs
PolioPlus and PolioPlus Partners

26. The Rotary Foundation Committee
Resource for helping you achieve Foundation goals
Educates Rotarians about The Rotary Foundation
Develops and carries out plans to support the Foundation through financial contributions, bequests, and club participation in Foundation programs

27. Public Relations Committee
Develops and executes a plan to provide the public with information about Rotary and promotes the club’s service projects and activities

28. Mission of The Rotary Foundation
To support the efforts of Rotary International in the fulfillment of the Object of Rotary, Rotary’s mission, and the achievement of world understanding and peace through local, national, and international humanitarian, educational, and cultural programs

29. Feedback from Clubs
“Thank you for giving us the opportunity to embrace this new structure. It has given us the freedom to think outside the box and to reenergize the club by shaking it up and cleaning house.”
“We were able to shape our bylaws to meet the character of our club and at the same time meet the objectives of RI.”
1st quote: Rotary Club of Vancouver Sunrise, Canada
2nd quote: Rotary Club of Vancouver Arbutus, Canada
Additional quotes:
“There was some doubt expressed initially that old habits should be scrutinized. Our club was concerned that implementing the Club Leadership Plan would make more work for already busy people. We realized that the responsibility for implementing the plan would be spread over a larger group of members and that new members would be able to become immediately involved in the workings of the club. We can now see the advantages starting to surface.” Member of the Rotary Club of Padstow, Australia
“The Club Leadership plan can improve the efficiency of Rotary clubs, particularly those that aren’t organized.” Rotary Club of Milano Nord, Italy

30. Benefits Continuity in projects and decision making
Consensus for decision making and goal setting
A larger and stronger field of club leaders
Succession planning for club leadership
Involves all club members in club activities
READ SLIDE

31. Implementation Timeframe
Before the start of the Rotary Year (Jan – June)
Incoming and current club board agrees to implement the Club Leadership Plan
Club assembly held to involve all members
Club agrees to adopt the new Recommended Rotary Club Bylaws as of 1 July
Club determines its long-range plan
Club sets annual goals using the Planning Guide for Effective Rotary Clubs
Clubs implementing a leadership plan may follow this suggested timeline:
Six months before implementation (January-June)
· A club’s current and incoming board members should meet to decide on the club’s implementation of the Club Leadership Plan.
·  After a decision has been made by club leadership, a club assembly should be held to discuss participation with all club members. This will give all members a voice and help them feel involved in the process.
·    The club should agree to adopt the Recommended Rotary Club Bylaws as of 1 July, amending it as necessary to reflect the culture of the club.
·    The combined board members should develop a plan, keeping members as involved as possible. The plan should include transitioning activities to the new committee structure and the long-range plans of the club.
·    The incoming board members should set annual goals for the club, using the Planning Guide for Effective Rotary Clubs, that work toward the club’s long-range plan.
After 1 July, clubs should pursue their goals, updating the planning guide as needed. In January, the club should assess its progress towards goals and the status of the Club Leadership Plan.

32. Resources District Governor Assistant District Governors
District committee members
Club Leadership Plan (EN-245)
Club Leadership Plan policy
Recommended Rotary Club Bylaws
Planning Guide for Effective Rotary Clubs
Leadership Development Training Cycle
The following resources are available to support clubs as the implement and operate under the Club Leadership Plan:
District governor – acts a consultant as clubs go through implementation steps
Assistant governors – acts a consultant as clubs go through implementation steps
District committees – supports work of club committees; coordinates district wide efforts
* Club Leadership Plan (EN-245) – publication due October 2005; explains how to implement the plan
* Club Leadership Plan policy – Official RI policy on the Club Leadership Plan; Web document
* Recommended Rotary Club Bylaws – Operating procedures for Rotary clubs that can be amended to reflect a club’s practices and procedures; Web document
*Planning Guide for Effective Rotary Clubs – goals setting tool based on the effective club concept.
* Rotary Leadership Development Training Cycle – series of training meetings based on the effective Rotary club concept that build upon each other to prepare Rotary leaders for their year of service; also includes continuing education opportunities
* Available on

33. Planning Guide For Effective Clubs (Appendix 39 of Club President’s Manual)
This will be your responsibility next year as President-Elect, but you can certainly assist the current PE in completing this year’s form
It is an inventory of your club’s current state and future state in the five areas of club organization, plus Leadership Development:
Membership
Service Projects
Rotary Foundation
Leadership Development
Public Relations
Club Administration
The following resources are available to support clubs as the implement and operate under the Club Leadership Plan:
District governor – acts a consultant as clubs go through implementation steps
Assistant governors – acts a consultant as clubs go through implementation steps
District committees – supports work of club committees; coordinates district wide efforts
* Club Leadership Plan (EN-245) – publication due October 2005; explains how to implement the plan
* Club Leadership Plan policy – Official RI policy on the Club Leadership Plan; Web document
* Recommended Rotary Club Bylaws – Operating procedures for Rotary clubs that can be amended to reflect a club’s practices and procedures; Web document
*Planning Guide for Effective Rotary Clubs – goals setting tool based on the effective club concept.
* Rotary Leadership Development Training Cycle – series of training meetings based on the effective Rotary club concept that build upon each other to prepare Rotary leaders for their year of service; also includes continuing education opportunities
* Available on

34. Planning Guide For Effective Clubs (Appendix 39 of Club President’s Manual)
Based on the current - to - future state planning, your club will develop goals for all six areas, plus others that the club deems appropriate. Examples:
- 30 Members by April, 2008
- X, y, z service projects for our local community
- X, y Service projects for other countries
- Annual RI contributions goal of $5,000
- Participate in x, y, z RIF programs
- 100% of club officers attend District Assembly
- Two Rotarians serve on District committees
The following resources are available to support clubs as the implement and operate under the Club Leadership Plan:
District governor – acts a consultant as clubs go through implementation steps
Assistant governors – acts a consultant as clubs go through implementation steps
District committees – supports work of club committees; coordinates district wide efforts
* Club Leadership Plan (EN-245) – publication due October 2005; explains how to implement the plan
* Club Leadership Plan policy – Official RI policy on the Club Leadership Plan; Web document
* Recommended Rotary Club Bylaws – Operating procedures for Rotary clubs that can be amended to reflect a club’s practices and procedures; Web document
*Planning Guide for Effective Rotary Clubs – goals setting tool based on the effective club concept.
* Rotary Leadership Development Training Cycle – series of training meetings based on the effective Rotary club concept that build upon each other to prepare Rotary leaders for their year of service; also includes continuing education opportunities
* Available on

35. Let’s Talk!