1. 1 Oracle Financial System Mary Ann Carr September 14, 2000

2. 9/14/002 Financial Management Project The Financial Management Project (FMP) is a university- wide initiative to improve Carnegie Mellon’s financial systems and processes. FMP includes implementation of: Integrated financial system (Oracle) Redesigned work processes Financial policies and consistent, university-wide procedures Comprehensive user education

3. 9/14/003 Oracle Implementation Timeline May 1997 - Acquired Oracle Applications and development tools August 1997 - Beta Test Grants Management 1998 - 1999 - Project Implementation November 1999 - “Big Bang” Go-Live Today - System Stabilization and Upgrade Preparation - 300 Central and Campus Business Users - 600 Casual Users

4. 9/14/004 FMP Deployment Requirements Support all major campus desktop platforms Achieve excellent performance on all platforms Implement a ‘thin client’ Minimize software installation, distribution and maintenance Leverage existing infrastructure Mitigate any/all security risks

5. 9/14/005 Oracle Applications Overview Core Financial Applications Self Service Web Applications Application Desktop Integrator Applications Budget Spreadsheet Feeder File Interface System CITRIX Application Server

6. 9/14/006 Core Financial Applications - Overview Internet (Network) Computing Architecture Multi-Tier Tier Architecture Database Tier - DB, stored procedures, executables Application - web server, forms server Client - java-enabled web browser or applet viewer, forms client applet GUI Interface with ‘Thin’ Client Implementation Java Applet connects to Oracle’s forms server, excepting initial signon HTML page

7. 9/14/007 Multi-Tier Architecture

8. 9/14/008 Self Service Web Applications Web-based Interface for Casual Users (travel expense reporting, pcard distributions) HTML and JavaScript Direct connection to an HTTP listener running Oracle Web Application Server Logic is executed through the Web Application Server’s PL/SQL Cartridge, and Java servlets Database communication via JDBC

9. 9/14/009 Application Desktop Integrator Excel-based interface and extension to Oracle application database Supports budget entry, journal entry, reporting, and analysis Communicates via SQL*Net to database

10. 9/14/0010 Budget Spreadsheet Custom Excel-based budgeting tool Template files stored on file server Working budget files updated and stored locally Two possible transport mechanisms Budget inload functionality of ADI Web-based upload to interface tables

11. 9/14/0011 Feeder File Interface System Mechanism for uploading feeder files for import into Oracle GL and/or GM Validates and inloads feeder transactions Provides e-mail notification of process success/failure

12. 9/14/0012 CITRIX Application Server NT terminal server implementation to support UNIX, Macintosh and low-end PCs Access to Core Financials Access to ADI Possible file server for budget spreadsheet

13. 9/14/0013 System Configuration

14. 9/14/0014 Core Financial Applications Security Features Signed Java Applet guarantees its authenticity to the forms client and ensures that the forms server only accepts connections from “certified” forms clients (open TAR) All communication between the Forms client applet and forms server is encrypted using the RSA RC4 40-bit standard form of encryption Application level security intact: login id/password challenge/response Concerns Neither Web Browser (w/Java Plug-In, Jinitiator) nor Applet Viewer supports Secure Socket Layer transport (data encryption between the client and web server) at this time…desire for stronger encryption No certified Macintosh or Unix JVM as of 3/31/99 Additional login/password…desire to move to kerberos-based single sign-on

15. 9/14/0015 Self Service Web Applications Security Features Supports Secure Socket Layer transport (data encryption between the client and web server) Application level security intact: login id/password challenge/response Concerns Additional login/password…desire to move to kerberos-based single sign-on

16. 9/14/0016 Application Desktop Integrator Security Features Application level security intact: encrypted login id/password challenge/response Ability to implement Oracle’s advanced networking option for stronger encryption Concerns Additional login/password…desire to move to kerberos-based single sign-on. Physical security of local files…training issue Excel is susceptible to viruses... train users to use anti-virus protection and to use caution when enabling embedded macros

17. 9/14/0017 Budget Spreadsheet Security Features Supports Secure Socket Layer transport (data encryption between the client and web server) via HTTPS to upload site Kerberos authentication of Andrew ID Concerns Physical security of local files…training issue Excel is susceptible to viruses... train users to use anti-virus protection and to use caution when enabling embedded macros

18. 9/14/0018 Feeder File Interface Process Security Features Secure transfer options HTTPS - andrew authenticated and SSL encrypted, web-based upload SCP - encrypted transfer via public key encryption for unix to unix transfers Secured directory structure based on authenticated user id and limited access (only upload or download) Concerns Physical security of local files with hardcoded login/password…training issue

19. 9/14/0019 CITRIX Application Server Security Features Standard NT account security (encrypted login) RSA RC5 add-on option Secured directory structure based on authenticated user id and limited access Supports all standard Oracle application security features Concerns Virus susceptibility…use anti-virus protection Security holes in NT…apply service paks and all patches

20. 9/14/0020 FMP Application Security Application Username/Password Custom ‘responsibilities’ determine which forms, reports, functions, and data users can access Employee level set-ups determine approval relationships (workflow) and purchasing authority Secured ‘value sets’ limit the range of data users can access by responsibility Customizations provide additional security to implement business rules, e.g. GM Award Security Extension

21. 9/14/0021 Additional Security Measures Fire wall (TIS) prevents direct connection to any administrative host Business Net isolates ‘trusted’ user community (caveat: need to verify on an on-going basis) SSH 1.2.26 for encrypted developer connections Reset Oracle’s default passwords for ‘root’ accounts Audit user sessions (performance considerations)