1. Unusual Enrollment History UEH
Presented by: Alyssa Dobson, Director of Financial Aid Edinboro University of Pennsylvania

2. Unusual Enrollment History
March 8, 2013 Dear Colleague Letter GEN-13-09
Outlines UEH
Defines ISIR Data Items
Describes what unusual enrollment is
Looking in our current FSA handbook, UEH is mentioned in volume 1, chapter 3, page 1-46.
And there is information regarding postscreened ISIRs in the January 2013 NSLDS newsletter

3. Unusual Enrollment History
What is unusual?
un·u·su·al – Not usual, common, or ordinary

4. Unusual Enrollment History
ISIR Data Item #440
Possible values for data item #440 are N 2 3
Values 2 and 3 will generate a C-Flag
Values for comment codes are
359 – associated with data UEH flag 2
360 – associated with UEH flag 3

5. Unusual Enrollment History
What does data item #440 look like?
We all use different FAMS, here is how the flag appears in CPS:

6. Unusual Enrollment History

7. Unusual Enrollment History
Comment code 359 states:
Your school may request additional information to determine your eligibility for federal student aid
Present with UEH Flag value = 2
Comment code 360 states:
Based upon data provided by the National Student Loan Data System (NSLDS), your school will request additional information to determine your eligibility for federal student aid and before disbursement of funds can be made.
Present with UEH Flag value = 3

8. Unusual Enrollment History
Must address all C-Flags
No aid can be received by the student until the c-flag is cleared for that aid year
UEH Flag 2 or 3 produce a C-Flag
A different process is required by each flag
If a student is identified with a UEH flag in consecutive years, you must follow up with each year separately

9. Unusual Enrollment History
First, identify which UEH flag is causing the c-flag
Follow steps for the appropriate UEH flag
UEH Flag 2
Review enrollment for the past 3 award years
Review financial aid records for the past 3 award years
Determine if the student received a Pell grant at your institution
If yes, no additional follow up is needed. Be sure to document the review that occurred and your finding for clearing the c-flag
If no Pell received at your school, or you suspect misuse, then use the steps for UEH flag 3

10. Unusual Enrollment History
UEH Flag 3
Review the school history on NSLDS for the past three academic years
Review the Pell usage for the past three academic years
Obtain academic records for all of schools attended during this time frame
Determine if the student earned credit while also using Pell for EVERY institution attended during this time
Review each award year independently

11. Unusual Enrollment History
UEH Flag 3 Continued
If academic credit was earned at every institution for each appropriate award year, no further action in needed
Retain all documentation as the reason for clearing the c-flag
If academic credit was not earned at one or more of the attended institutions (including your own)
You must obtain documentation from the student that explains why academic credit was not earned

12. Unusual Enrollment History
2 specific criteria the student information must meet:
Student must document a reason for not earning credits
You must be able to determine that the student did not enroll just to receive their refund

13. Unusual Enrollment History
UEH Flag 3 Continued
Ultimately, you should approve or deny continued aid eligibility by determining if the documentation provided by the student can clear the c-flag
Always retain all documentation in the file

14. Unusual Enrollment History
The Fun Part
UEH Flags can change 
A student can change from an N to a 2 to a 3 and vice versa
A change only results from a change in their Pell history
NLDS postscreening reason code 24 will be used to alert us on the postscreened ISIR
If the UEH flag changes from an N to a 2 or 3, this will be the first c-flag indication

15. Unusual Enrollment History
Can do versus must do
You can require an academic plan if you wish to clear the c-flag with expectations
Similar to SAP academic plans
You can counsel these students regarding LEU limits
You can refer these students to use academic resources at your institution
You MUST allow the student to appeal your decision if deny eligibility
You MUST provide information on how to regain eligibility

16. Unusual Enrollment History
An appeal process
Similar to SAP process
Student must be given the opportunity to ask questions or appeal your decision
Information on the appeal process should be given to them at the time that you determine that they will be ineligible for aid

17. Unusual Enrollment History
Regaining aid
Separate from the appeal process
Must outline what is required
Completion of academic credit will probably be a factor

18. Unusual Enrollment History
We have learned
ISIR Data Item #440
UEH Flags N, 2, 3
Comment Codes 359, 360
C-Flags for UEH (and how they change)
Steps for the review process
Denying Eligibility
Must allow for appeal and questions
Regaining aid

19. Unusual Enrollment History