1. Lesson 6 Templates

2. 2

3. 3 TEMPLATE: Also referred to as a “boiler plate” and thought of as a pattern for a series of similar documents. FILE - NEW - Choose Your Template - Create

4. 4 * Can Download from Microsoft * Select the Template desired - Download *

5. 5 DocumentsTemplates Users can open and modify a document, unless it is set to be read-only. Any saved changes are kept in the original. Users can open a template to create a local copy as a new document. They cannot modify the original unless they are given special permissions. When opened, the document raises the Open event. Open When opened, the template raises the New event.New

6. 6 Placeholders are areas in a template where authors can add content to each posting (page) that is based on that template. Content Controls Restrictions that prevent users from editing protected sections of the document or template.

7. 7

8. 8

9. 9 1. Determine the intended audience 2. Create templates that are easy to use 3. Make sure the template is technically accurate (i.e. correct calculations & functional macros 4. Spell & Grammar check

10. 10

11. 11

12. 12 Go to File, Info, Permissions Go to File, Info, Permissions

13. 13 This shows all your “protect document” options

14. 14 MARK AS FINAL When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only. The Mark as Final command helps you communicate that you are sharing a completed version of a document. It also helps prevent reviewers or readers from making inadvertent changes to the document. Information from: Word Help

15. 15 ENCRYPT with PASSWORD When you select Encrypt with Password, the Encrypt Document dialog appears. In the Password box, type a password. Important: Microsoft cannot retrieve lost or forgotten passwords, so keep a list of your passwords and corresponding file names in a safe place. Information from: Word Help

16. 16 RESTRICT EDITING When you select Restrict Editing three options appear: Formatting restrictions: this reduces formatting options, preserving a look and feel. Click Settings to select which style are allowed. Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit. Start enforcement – Click Yes, Start Enforcing Protection to select password protection or user authentication. In addition, you can click Restrict permission to add or remove editors who will have restricted permissions Information from: Word Help

17. 17 DIGITAL SIGNATURE Digital signatures authenticate digital information such as documents, e-mail messages, and macros by using computer cryptography. Digital signatures are created by typing a signature or by using an image of a signature to establish authenticity, integrity, and non-repudiation. See the link at the end of this topic to learn more about digital signatures. Information from: Word Help

18. 18 1.Word Lesson 6, Exercise 1 2.Word Lesson 6, Project 1 3.Quia: “MSITA Lesson 6” http://www.quia.com/rr/788531.html Now it is time for you to practice. Please complete the following: