1. Management Information Systems (MIS) MoF Afghanistan
Ali Abdullah Nabi
MIS Manager
BUDGET DEPARTMENT, MINISTRY OF FINANCE 1

2. Management Information System (MIS) MoF Afghanistan
Presentation Focuses on:
Synergy Products in Afghanistan
DAD Background & Major Objectives
Afghanistan National Budget
Information Management Systems (Aid & Budget)
Why these applications
Suggestion
BUDGET DEPARTMENT, MINISTRY OF FINANCE

3. Management Information System (MIS) MoF Afghanistan
Development Assistance Database (DAD) + offline
State Budget Planning System (SBPS) + offline
Aid Management Web portal.
M&E Module upcoming ……..
BUDGET DEPARTMENT, MINISTRY OF FINANCE

4. Organizational Structure
General Budget Directorate
Budget Execution Sub
Directorate
ANDS Sub
Directorate
Aid Coordination Sub
Directorate
Management Information Systems
BUDGET DEPARTMENT, MINISTRY OF FINANCE

5. Afghanistan National Development Strategy (ANDS) Structure 3 Pillars, 17 Sectors, 6 Cross-cutting Issues
Security
Governance
Economic & Social Development
Security
Good Governance & Rule of Law
Infrastructure and Natural Resources
Education and Culture
Health
Agriculture and Rural Development
Social Protection
Economic Governance
Security
Governance, Public Administrative Reform & Human Rights
Energy
Education
Health and Nutrition
Agriculture and Rural Development
Social Protection
Private Sector Development and Trade
Justice and Rule of Law
Urban Development
Culture, Media and Youth
Refugees, Returnees and IDPs
Religious Affairs
Transportation
Mining
Information and Communications Technology
Water Resource Management
Anti-Corruption
Institutional Reforms &Capacity Building
Environment
Regional Cooperation
Counter Narcotics
Gender 5

6. Development Assistance Database (DAD) Afghanistan
DAD Background
In late 2001 after establishment of transitional government a massive donor aid flow to Afghanistan
Aid managed as total contribution
Excel sheet were using as to record the Aid
Local MS ACCESS database
Establishment of an Aid management system.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

7. Development Assistance Database (DAD) Afghanistan
Major Objectives
To track the flow of development assistance to Afghanistan.
To enhance transparency and accountability of the development Assistance to Afghanistan.
To allow the Government to coordinate reconstruction efforts
BUDGET DEPARTMENT, MINISTRY OF FINANCE

8. Development Assistance Database (DAD) Afghanistan
Major Objectives
To ensure that aid flows in accordance with government priorities to where the needs are greatest.
To support the formulation of national budget.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

9. Development Assistance Database (DAD) Afghanistan
Background The Islamic Transitional State of Afghanistan developed Development Assistance Database (DAD) as a core service for the Government ministries, the international assistance community and the Afghan people in June It seeks to provide a clear overview of all aid provided to Afghanistan, broken down project-by-project.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

10. Development Assistance Database (DAD) Afghanistan
DAD Background DAD versions:
Initial version 4.4 in 2002
Second version 4.4 after modification in 2004
DAD version 5.5 in 2007
Latest version, new features & enhancements in 2009.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

11. First DAD June, 2002

12. First DAD June, 2002

13. DAD 5.5 , 2009

14. DAD 5.5 , 2009

16. Development Assistance Database (DAD) Afghanistan
New Features
Breakdown of Financial information
Donor
Location
Year
Fund Type
Expenditure Categories
Grant/Loan
Sector Ministry ANDS Structure
BUDGET DEPARTMENT, MINISTRY OF FINANCE

17. Development Assistance Database (DAD) Afghanistan
DAD Background
Owner: Government of Afghanistan, Ministry of Finance
Supported By
Is part of a UNDP package of support to the IRA for aid coordination and management.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

18. Development Assistance Database (DAD) Afghanistan
Data Collection
The main purpose of establishing the DAD as web based application was to allow the public, Government and International partners to view, get report & update the information on Aid globally.
Project level updates on online DAD was partially implemented due to some limitations (Internet).
To keep the DAD up to date other methods of data exchanged have been developed. Provision of data in soft copies (MS Access, excel, world), hard copies etc.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

19. Development Assistance Database (DAD) Afghanistan
Data Collection in the past
Internet
Ministry of Finance
DAD MoF
DAD DC
Subset
Project Profile
Donors
Ministries
IPs
BUDGET DEPARTMENT, MINISTRY OF FINANCE

20. Development Assistance Database (DAD) Afghanistan
Data Collection
Hereafter our partners will be able to provide their updates to online DAD.
Internet
DAD
BUDGET DEPARTMENT, MINISTRY OF FINANCE

21. State Budget Planning System (SBPS) Afghanistan
Budgeting
Traditional and Program Budget approach.
Single year budgeting with 2 years estimation
Budget calendar follows Hijri Year (1388) starts at 21st march.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

22. Budget Cycle Budget Calendar (Planning to Execution)
Issue Allot For payment
Budget circulars
to line ministry
Collection of Budget Submission
Entering Allot into System
Budget Cycle
Budget Hearings
Submission of allotment by Line Min
Approve Budget
Recording into the System
Send to parliament
Send to Cabinet

23. State Budget Planning System (SBPS) Afghanistan
A Tool for Budget Planning & Execution.
Developed By Synergy Int. 2009
Financed by Government of Afghanistan.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

24. State Budget Planning System (SBPS) Afghanistan

25. Budget Information Management Afghanistan
BUDGET DEPARTMENT, MINISTRY OF FINANCE

27. State Budget Planning System Analytical & Reporting Module

28. Afghanistan National Budget Year 1388 =2009-2010
4, $m

29. Integrated Information Management System (Budget & Aid Coordination)
AFMIS
SBPS
DAD MoF
Aid Mgmt
Import-Export
Ad hoc Excel sheet
Budget & Aid Mgmt Web Portal
DAD DC

30. Local DAD VS DAD Online DAD MoF DAD DC Intranet Internet
Aid Management
Synchronization
Aid Management
Budget Execution
BUDGET DEPARTMENT, MINISTRY OF FINANCE

31. Aid Information Management
Ministry of Finance
DFR
Report
Donors
DAD MoF
Harmonized
Reporting
Format
DFR UN
Ministries
SBPS
National Budget
DAD Online
BUDGET DEPARTMENT, MINISTRY OF FINANCE

32. Budget Information Management Afghanistan
Budget Planning
MIS Systems
Budget Submission
SBPS
Submission Forms
Ministries
National Budget
Donor Financing
DAD MoF
BUDGET DEPARTMENT, MINISTRY OF FINANCE

33. Approved National Budget Classifiers & Codes (COA)
Budget Information Management Afghanistan
Budget Execution
Approved National Budget
Request Allotment
Allotment Forms
DAD
MoF
Ministries
AFMIS
Treasury
Classifiers & Codes (COA)
SBPS
AFMIS Server
Treasury
BUDGET DEPARTMENT, MINISTRY OF FINANCE

34. Integrated Information Output and Presentation
DAD MoF
SBPS
Data from AFMIS & DAD Online
Report
Chart
View
Map
Web Portal
BUDGET DEPARTMENT, MINISTRY OF FINANCE

35. Budget department Web Portal

36. Budget department Web Portal

37. Management Information System (MIS) MoF Afghanistan
Systems Features
Interface & Structure
Applications
Modules
Sections
Data Entry tabs
Memorize, & Export capabilities.
Powerful search engine
Powerful Reporting tool.
Report designer.
Queries for ad hoc reporting.
Save, Edit & Delete
Format
Export to other reporting tool.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

38. DAD 5.5 , 2009

39.
BUDGET DEPARTMENT, MINISTRY OF FINANCE

40. Management Information System (MIS) MoF Afghanistan
Systems Features
Multi languages (English & Dari, Pashtu coming…)
Support Multi Currencies.
Support both Calendars ( Hijri, & Gregorian)
Role base user authentication.
Offline versions for DAD & SBPS
BUDGET DEPARTMENT, MINISTRY OF FINANCE

41. Management Information System (MIS) MoF Afghanistan
Why prefer these Products?
Powerful Reporting Module
Web based applications
Company Commitment , & quality of work
Flexibility with client request

42. Management Information System (MIS) MoF Afghanistan
Suggestion:
DAD 1st page, 1 Page summary ( Fund from Projects + From Donor Profile)
Data Import/export facilities via application visual tool from external tools
Validation checks via application visual tool by admin.
Develop System lighter for online users.
Improve product-on time delivery

43. THANK YOU Have any question please ?
Management Information System (MIS) MoF Afghanistan
THANK YOU Have any question please ?
BUDGET DEPARTMENT, MINISTRY OF FINANCE

44. Management Information System (MIS) MoF Afghanistan
Should you have any further question
please contact us at:
DAD administrator:
Aid Coordination Unit:
Access the :
DAD:
Budget Website:
BUDGET DEPARTMENT, MINISTRY OF FINANCE