1. Activist Banquet Saturday September 29 th, 2012 Please read the following carefully: The Purchase Order number for flight travel is P-89687-22. Please advise the Area Office prior to making travel arrangements.  All authorized flight arrangements must be made through Linda Knox, our W.E. Travel agent at 604 ‑ 215 ‑ 5354 (direct), 604-253-5585 (office) or 1-800-663-4703; fax 604-253-5586; or via e-mail at Linda@wetravel.netLinda@wetravel.net  IT IS IMPORTANT YOU BOOK YOUR TRAVEL AT LEAST 14 DAYS IN ADVANCE TO RECEIVE THE CHEAPEST AIRFARE POSSIBLE.  W.E. Travel will require authorization from the Conferences and Conventions Department for any booking request, which is less than 14 days notice.  A member/representative will be reimbursed for the actual cost incurred for travel by public transportation.  Receipts must be attached to the expense claim form; and for travel by air, the electronic ticket and the boarding pass must be attached as proof of travel.  Important – The Union will only reimburse for the cheapest form of transportation. If you choose to drive and your mileage claim exceeds the cheapest airfare available to the Union, you will only be reimbursed the lesser amount. Any additional leave of absence or hotel accommodation required will also be at your own expense. To claim airfare equivalent, form FA-733 must be completed at least 14 days in advance of travel.  No reimbursement will be made for flights purchased from an airline directly or another travel agency.  No reimbursement will be made for any expenses incurred where the appropriate prior authorization has not been obtained.  Car Rental Insurance (when applicable) – Loss Damage Waiver Insurance coverage must be carried on a rental vehicle.  Please inform this office if you have any allergies (e.g. food, environmental) or special needs such as dietary requirements, interpretive, access/mobility requirements.  If you are unable to attend for any reason, please notify the Area Office as soon as possible.  Please note: Further to the 2000 BCGEU Policy Convention resolution passed by the delegates to “adopt a scent free policy for all union functions”, in consideration of those who have allergies or sensitivities to perfume and other fragrances, please refrain from wearing scented products and perfume.

2. In honour of all the hard work and dedication that our Activists provide to the Union, the Area 12 Activists Banquet will be held on Saturday September 29 th, 2012 at the Skeena Valley Golf and Country Club located at 4252 Golf Course Avenue. Cocktails at 6:00 pm, Dinner at 7:00 pm and Music/Dancing at 9:00 pm. REGISTRATION Name:______________________________________ Address:____________________________________ City:_________________ Postal Code:___________ Phone (H):_______________ (W):_______________ Local:_______ Email:________________________ Employer:__________________________________ Leave of Absence From Work Required? Y or N If so specify the date(s) and the number of hours __________________________________________ HOTEL ACCOMMODATION REQUIRED? If so please specify the date(s) required. We have set aside a block of rooms at the Best Western Terrace Inn. If you choose to bring a guest, the Union is not liable for any expenses incurred other than those of the Activist. Reservations will be made for you by the Terrace Area Office but all cancellations are the responsibility of the individual and any costs will be billed accordingly. Date(s) Required:________________________ DEADLINE FOR REGISTRATION IS MONDAY SEPTEMBER 17 TH, 2012 Please fill out registration and hotel accommodation request and fax to: (250) 635-3588 or 1-800-946-0259