1. ICOPS/SOFE IN SAN DIEGO May 31-June 5, 2009 Farhat Beg Department of Mechanical and Aerospace Engineering, University of California, San Diego ADCOM meeting March 7,2009 Baltimore, Maryland

2. Conference will be held at the Omni hotel, San Diego downtown - Half of the room nights have been picked up so far Conference Venue

3. Key Personnel Key Personnel: Farhat Beg (UCSD)Conference Chair Christine Coverdale (SNL)ICOPS Technical Program Chair Rene Raffray SOFE Technical Program Chair Simon Bott (UCSD)Conference Secretary Mark Tillack (UCSD)SOFE Chair Dan Goodin(GA)Local Organizing Committee Chair Kathleen Johnson (UCSD)Treasurer Chris Deeney (DOE)Conference consultant

4. Conference Format Both ICOPS and SOFE will have one technical program with parallel sessions There will be - one registration fee for both meetings - combined reception and banquet - two mini-courses

5. Important Details Budget approved by IEEE IEEE concentration account has been opened Conference budget about $500 k funds so far - $25k from the Department of Energy - $20k loan from IEEE - $5k each from NRL, GA, SNL and LLNL - $10k from AFOSR - $7k from NSF Bo Yu’s software for abstract submission and registration Tony Lavietes’s LCD projectors and computers + two staff staff

6. Technical Program Three morning joint super plenary sessions - John Sethian - Guenter Janeschitz - Ed Moses Three ICOPS afternoon plenary sessions - Bob Barker - Michael Kong - Mark Herrmann 28 ICOPS oral sessions 12 SOFE oral sessions

7. Technical Areas Basic Processes in Fully and Partially Ionized Plasmas Microwave Generation and Plasma Interaction Charged Particle Beams and Sources High Energy Density Plasmas and their Interactions Industrial, Commercial and Medical Applications of Plasmas Plasma Diagnostics Pulsed Power and Other Plasma Applications

8. Abstracts 543 abstracts from 31 countries have been submitted with the following distribution - Basic Processes in Fully and Partially Ionized Plasmas 90 (33 oral, 47 poster, 10 either) - Microwave Generation and Plasma Interaction 75 (41 oral, 31 poster, 3 either) - Charged Particle Beams and Sources 43 (25 oral, 16 poster, 2 either) - High Energy Density Plasmas and their Interactions 139 (71 oral, 60 poster, 8 either) - Industrial, Commercial and Medical Applications 120 (42 oral, 62 poster,16 either) of Plasmas - Plasma Diagnostics 33 (13 oral, 13 poster, 7 either) - Pulsed Power and Other Plasma Applications 43 (15 oral, 21 poster, 7 either)

9. Social Program Welcome reception Sunday evening Plan of an additional reception depending on funds - Women in Science and IEEE members Baseball game on Tuesday night Combined ICOPS and SOFE Banquet on Wednesday evening - Possible concert after the Banquet

10. Important Dates Abstract submission deadline has passed Technical program has been finalized Student travel applicationsFebruary 27, 2009 - 20k (from NSF and DOE to support student travel) Notice of acceptanceMarch 13, 2009 Hotel bookingMarch 27, 2009 Advance registrationMay 1, 2009 Minicourses registrationMay 1, 2009 - Phelps Grant to support minicourses students (?)

11. Summary of Interim Budget REVENUE / EXPENSE/ SURPLUS ANALYSIS LOANS Conference Revenue $20,000 $529,505 Tutorial Revenue $- Exhibits Revenue $15,000 TOTAL REVENUE $544,505 Conference Expense $20,000 $450,925 $- $22,089 TOTAL EXPENSE $473,014 Conference Surplus $78,580 Tutorial Surplus $- Exhibits Surplus $(7,089) TOTAL SURPLUS 15% $71,491

12. Mini-Courses Mini-course 1 (ICOPS) Target Fabrication for High-Energy-Density- Physics Experiments Mini-course 2 (SOFE) Basics of Fusion Engineering and Design

13. Summary Everything is according to the schedule Scientific program will be on line in a couple of weeks Notification to students about the travel grants in two weeks Registration is open Re-negotiation of hotel contract in a couple of weeks