1. Visit us on the Web at www.olemiss.edu/depts/it. Breaking the WebMail Habit Jason Hale Fall 2007

2. Visit us on the Web at www.olemiss.edu/depts/it. Advantages of WebMail  Can check/Send e-mail from any networked computer (vacations, home, conferences, labs, classrooms)  Access old e-mails from any networked computer  No software to install/configure (just a web browser)

3. Visit us on the Web at www.olemiss.edu/depts/it. Disadvantages of WebMail  Slow, depending on server and network load  2 Quotas Inbox Quota: Can’t be expanded Sunset Quota: Default 5MB (expandable)  Can only access e-mail when on the network  Crude user interface What does audience think?

4. Visit us on the Web at www.olemiss.edu/depts/it. Stretching Your WebMail Quota  Sunset quota 5MB by default  expandable by special request to kfg@olemiss.edukfg@olemiss.edu  Save messages from inbox into named folders so they won’t count against your inbox quota  Delete no-longer-needed incoming or sent messages

5. Visit us on the Web at www.olemiss.edu/depts/it. Coming this Winter: New WebMail  100MB student quota  300MB employee quota  Save messages from inbox into named folders  Delete no-longer-needed incoming or sent messages

6. Visit us on the Web at www.olemiss.edu/depts/it. Alternatives to WebMail  Eudora for Windows or Mac  Outlook Express  Outlook 2000/XP/2003  Outlook 2007  Thunderbird Instructions: http://www.olemiss.edu/email/ Download: http://www.olemiss.edu/helpdesk/resources.html#software

7. Visit us on the Web at www.olemiss.edu/depts/it. Viewing Webmail Sunset http://webmail.olemiss.edu

8. Visit us on the Web at www.olemiss.edu/depts/it. Popping E-Mail: Leave a copy on server Sunset http://webmail.olemiss.edu Eudora Server copies can be accessed from Web-Mail Popped messages can be viewed with client on desktop/laptop.

9. Visit us on the Web at www.olemiss.edu/depts/it. Popping E-Mail Sunset http://webmail.olemiss.edu Eudora NO copy left on server

10. Visit us on the Web at www.olemiss.edu/depts/it. Popped E-Mail Sunset http://webmail.olemiss.edu Eudora then lives on PC or laptop and is viewable there only by the client software that popped it.

11. Visit us on the Web at www.olemiss.edu/depts/it. Popped E-Mail Sunset http://webmail.olemiss.edu Outlook then lives on PC or laptop and is viewable there only by the client software that popped it.

12. Visit us on the Web at www.olemiss.edu/depts/it. Generic Pop E-Mail Settings  'Incoming/POP' server set to pop.olemiss.edu  Enable SSL encryption for POP  Outgoing/SMTP’ server set: mail.olemiss.edu Latest Generic Settings: http://www.olemiss.edu/email/instructions/generic.pdf

13. Visit us on the Web at www.olemiss.edu/depts/it. Folders  Create folders to organize e-mails  Move (drag) e-mails from in-box to named folders  Easily find e-mails from your work history  Folders may be nested within other folders  Automatically divert incoming e-mail to folders

14. Visit us on the Web at www.olemiss.edu/depts/it. Folders Outlook Example

15. Visit us on the Web at www.olemiss.edu/depts/it. Searching for E-mails Outlook Example

16. Visit us on the Web at www.olemiss.edu/depts/it. Sorting E-mails  ascending or descending  by “From” or “To”  by “Subject”  by date received or sent  by flagged status

17. Visit us on the Web at www.olemiss.edu/depts/it. Sorting by “From” Outlook Example

18. Visit us on the Web at www.olemiss.edu/depts/it. Flagging E-mails  Flag (color-code) an e-mail based on some category you invent  Example flags: purple = ToDo red = Delegated green = Awaiting Input from Others etc.

19. Visit us on the Web at www.olemiss.edu/depts/it. Flagging E-mails Outlook Example

20. Visit us on the Web at www.olemiss.edu/depts/it. Other E-mail Stuff  Campus Spam Filter  E-Mail to Groups  Auto Completion  Filters  Attachments  Virus-free E-mailing