1. All Rights Reserved. National Library Board Singapore Digital Preservation Project: Technical & Operational Challenges @NLB, Singapore Digital Preservation Interoperability Framework 23 April 2010

2. All Rights Reserved. National Library Board Singapore Agenda National Library Board – An Introduction Digital Preservation Project Background Digital Preservation Technical Challenges Digital Preservation Operational Challenges Current Project Status

3. All Rights Reserved. National Library Board Singapore National Library Board, Singapore – An Introduction

4. All Rights Reserved. National Library Board Singapore

7. Digital Preservation Project Background

8. All Rights Reserved. National Library Board Singapore Diagram 1.1 – NLB Services Architecture Collection Acqui Collection Org. & Storage Logistics & Content Delivy Archival & Preservtn Physical Delivy Physical Content Lifecycle Mgt, Access & Circulation Svcs Digital Content Archival & Preser- vation Dig’l Content Lifecycle Mgt, Access & Circulation Svcs Knowg Netwks Org, Storage & Distributn Acqui, Digitisn & Web- Archiving Metadata & Bib Svcs Knowg Bases Knowg Acqui Svcs Knowg Creation, Acqui, Org & Dissemination Svcs Patron svcs based on all handhold mat’ls w/o dig’l svcs Patron svcs based on all handhold mat’ls w dig’l svcs Physical & Digital Infrastructure Patron svcs based on dig’l contents only Knowledge svcs Svcs based on knowledge bases Handhold Svcs = Bks, mags, journals, V/D/CD Knowledge Svcs eg, Expert netwk, CoP, online forum Customers Knowg Org Svcs

9. All Rights Reserved. National Library Board Singapore Digital Preservation Programme @ NLB Scope: Need for Preservation Technical Challenges Operational Challenges Current Status of NLB’s Digital Preservation Project

10. All Rights Reserved. National Library Board Singapore National Library Board Act 1995 To Provide a repository for library materials published in Singapore To take appropriate measures to maintain and preserve library materials deposited with the Board under section 10 Section 10; Deposit of Library Materials Published in Singapore: Released for Sale or Public Distribution

11. All Rights Reserved. National Library Board Singapore National Library Roles National Libraries focus on preserving the Cultural Heritage Digital Heritage : Consists of unique resources of human knowledge and expression (UNESCO, Paris 2003) Covers cultural, educational, scientific, administrative resources, technical, medical, and other kinds of information created digitally or converted into digital form. Audio Archive Music Library in collaboration with Archive of Contemporary Music

12. All Rights Reserved. National Library Board Singapore National Heritage Board/National Archives NHB Act 1993 Deposit of certain recordings 26. —(1) The producer or distributor of a recording shall, within 6 months after a request in writing is made by the Board, provide the Board without charge with a copy of the recording in such form as may be specified in the request. National Archives, IM4L : Registry and Records Management; Preservation and Disposal of Public Records

13. All Rights Reserved. National Library Board Singapore Media Development Authority Video Archives

14. All Rights Reserved. National Library Board Singapore Preservation Process Independent of Institutions (Libraries, Archives, and Museums) They differ in the selection of the material to be preserved Archives typically use: Analysis of business activity  identification of requirements for records  Archival Value appraisal  ensuring short term preservation  long term preservation Libraries typically use eContent lifecycle Acquire, describe, store, access, and preserve

15. All Rights Reserved. National Library Board Singapore Digital Preservation Services

16. All Rights Reserved. National Library Board Singapore Digital Preservation as a Shared Service Similar to CREST (HRFIS) where MDA, SPRING, HSA, HPB, and NLB share the same HR, Finance and Administrative system, to provide business services. Various agencies could deposit digital content for long term preservation and use as needed.

17. All Rights Reserved. National Library Board Singapore Deposit Ingest and Staging Repository Permanent Repository Preservation Management Publishing Delivery Search tools SIPAIP DIP Manual process Automatic process

18. All Rights Reserved. National Library Board Singapore Status of Digital Preservation Services Project Phase 1:Trusted Digital Repository is being built to hold the submitted digital objects. Basic submission process in place Phase 2:Detailed requirements gathering is in progress Collecting Use Cases (Modeled after NLNZ’s SOPs) Scope to include other agency Planned requirements Requirements gathering completed by Dec 08

19. All Rights Reserved. National Library Board Singapore Digital Preservation Services 1.November 08 Proposal: Digital Preservation Services Center DPS management structure Business Model (Subscription Model Similar to CREST) DPS Center development (Gathering of Use-cases) Roles of MICA agencies 2.Multi-agency team

20. All Rights Reserved. National Library Board Singapore Proposal: Digital Preservation Services Center Modeled after Shared Services Center for HR, Finance and Admin services: CREST MICA agencies collectively agree to outsource Digital Preservation Services NLB as a lead agency provides the services at an agreed SLA as an independent project Agencies agree on Cost sharing formula to recover costs incurred by NLB to provide the services NLB also shares the cost same cost sharing formula for the usage of the services

21. All Rights Reserved. National Library Board Singapore Business Model & Funding Model MICAMDAIDANASNHB NLB DPS Center Owned & Operated by NLB Funding Model : Subscription Model to recover costs and technology refresh costs

22. All Rights Reserved. National Library Board Singapore Technical Challenges Differences in Tradeoff points by various agencies Creation of Metadata VS Longevity of Access Varying Semantic Models for Descriptive Metadata Inconsistent Metadata Models for Descriptive Metadata and Technical Metadata Current Systems have difficulty in preserving themselves

23. All Rights Reserved. National Library Board Singapore Operational Challenges Evolving Best Practices Not well grounded practices Shortage of Professional Skills System Scalability is not tested Preservation Systems VS Archiving Systems Long term financial commitment by management Establishing life time cost of Preservation

24. All Rights Reserved. National Library Board Singapore Current Project Status

25. All Rights Reserved. National Library Board Singapore DPS Project Status Finalization of RequirementsMar 09 Training/Staging serverMar 09 DPS Version 1 (Beta)Oct 09 User Training, Data Migration and UATDec 09 DPS Version 2Mar 10 DPS will be progressively rolled out to various agencies Dec 10

26. All Rights Reserved. National Library Board Singapore