1. Report from Accommodation Facilities meeting ACCU A.Rozanov 5.03.2008 1 Outlook Accommodation Facilities meeting 28.02.2008 Patrick Geeraert, Chris Onions, Francesco Navarria, Alexandre Rozanov, Gerard Fournier, Mauro Nonis, Michael Poehler, Jose Salicio Diez Introduction of WWW booking in CERN hostels CERN hostel reception and kitchens Tranparencies from the talk of M.Nonis

2. Report from Accommodation Facilities meeting WEB BOOKING Possible only using a credit card and for official CERN users Start with 50 rooms and slowly increase Real time booking without special authorisation Small guarantee deposit taken at the booking Long booking form should be filled once Short booking request at every reservation Implementation possible in 3-4 months from now

3. Report from Accommodation Facilities meeting WEB BOOKING In order to decrease actual 40% modification rate, some penalty for cancellation and modification to be taken from the deposit (amount still to be discussed and defined) Proposal for average penalty could be ~ 20 CHF Penalty should be small for early cancelation and bigger for late cancelation In case of objective cancellations (delays in shifts, meetings etc) it should be possible to pay the penalty from Group accounts details will depend on the software capabilities

4. Report from Accommodation Facilities meeting REAL TIME INFORMATION ON AVAILABILITY Demo satisfactory Only available or non available beds can be provided; Some information for pending requests is desirable to indicate the probability of successful reservation A fixed period for 15 days available Availability regrouped by room category Can be rapidly implemented

5. Report from Accommodation Facilities meeting REAL TIME INFORMATION ON AVAILABILITY

6. Report from Accommodation Facilities meeting Hostel reception, kitchens, TV rooms Need for new bigger reception, kitchens, TV rooms in the same place under supervision to improve cleaness and order Old kitchens, reception, TV rooms could be transformed into bed rooms to increase the number of beds But reconstruction of the building 222 looks too expensive Other options to be investigated

7. Report from Accommodation Facilities meeting ACCU A.Rozanov 5.03.2008 7 Additional material

8. Report from Accommodation Facilities meeting ACCU A.Rozanov 5.03.2008 8 CERN Hostels (M.Nonis) Buildin gs Single + washb asin Single + washba sin + Toilet Single + Bathro om Doubl e + washb asin Double + Bathroo m Handicappe d Flat Total beds 3856306026252 doubles1 double254 39__92_24__140 41__91_5 1 single et 1 double _104 Total563024326541498 Price 27 CHF Per room 48 CHF Per room 58 CHF Per room 14 CHF Per bed 64 CHF for 1 person 77 CHF for 2 persons 58 CHF Per room For Single 64 CHF – For double 90 CHF the flat with lounge, kitchen, bathroo m

9. Report from Accommodation Facilities meeting ACCU A.Rozanov 5.03.2008 9 External Hostels (M.Nonis) CERN has an agreement with a private hostel in St Genis (France). CERN looks after the reservation; all other activities are not under Housing Fund’s mandate. Single + Washbasin Single + washbasin + Toilet + shower Number of beds 6021 Rate18.1 euros26.40 euros