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River Oaks Middle School Test Administration Training ACT Aspire Wednesday April 15, 2015 7:15 AM
Room Supervisor Training: Paper-based Testing
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Contact Information Ms. Bryant-Gadson, Administrator/STC Ms. T. President, Guidance Director/STC Ms. McClellan, Guidance Counselor/STC Ms. Haigler, Guidance Counselor/STC
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Agenda Welcome Sign-In Sheet Reminder Review Sample Testing Schedule
Read & Sign “Testing Staff Manual Statement” (front cover of Room Supervisor Manual) Review Key Web Links (inside cover) Review Policies & Procedures (pages 2 - 3) Guidelines for Administering the Tests (pages 4 – 10)
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Agenda Continued Test Administration Procedures (pages 11)
Review Verbal Instructions for ALL Tests (pages 12 – 29) Review Timing Instructions for All Tests Seating Arrangement After All Testing (page 32) Test Security(Appendix E) Documentation of Irregularities (page 33)
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Test Security Legislative Violations State Board Regulations
Irregularity Form for SCDE Security Violation Form for SCDE ACT Irregularities List and Irregularity Report Prohibited Behaviors Affidavits SCDE Room Supervisor Manual Front Page Test Administration Training
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Staff Training Sessions
Emphasize that Room Supervisors/Test Administrators are to count test booklets when they receive them from the STC and again before leaving the classroom to return to the STC. Emphasize that RS/TA should never leave the Monitor with the students or leave the classroom unattended. Emphasize that RS/TA must collect used and unused scratch paper when picking up test booklets from students. Stress that verbal instructions for the appropriate grade level must be read verbatim. Mark the pages in the manual. Emphasize that “timing” of the ASPIRE tests is extremely important. Check and double check that every student testing with accommodations is identified and in appropriate testing session and/or receiving the correct accommodation(s). Test Administration Training
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Key Manual Room Supervisor’s must be extremely familiar with this manual before testing. Now we’d like to introduce you to the key manual you will need to be familiar with before, during, and after your ACT Aspire test sessions. The Room Supervisor Manual gives guidance about topics such as: Use of calculators scratch paper Leaving the room during testing Electronic devices Prohibited behavior Reporting irregularities And much more! The Room Supervisor Manual also contains the verbal instructions for all of the ACT Aspire assessments. Again it is strongly recommended, if you are a room supervisor you are extremely familiar with this manual. Test Administration Training
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Prohibited Behavior The following student behaviors are prohibited:
looking at someone else’s test booklet or answer document. giving or receiving assistance. disturbing other students. using notes or unauthorized testing aids. using a calculator on any test other than the 6-8 Mathematics test. sharing a calculator with another student. using any device, including calculators, to share or exchange information at any time during the tests or during break. attempting to remove test materials, including test questions or answers, from the test room by any means. filling in circles or answering questions after time has been called, even with the test booklet closed. If you SUSPECT a student is engaged in any of the prohibited activities, discreetly warn the student that these actions are prohibited, direct the student to resume testing, and continue to observe the student closely. To discourage looking at someone else’s answer document or giving or receiving assistance, you may move the student to another seat. Document your suspicions and actions on the Testing Irregularity Report. If you OBSERVE any of these behaviors, please make note the behavior(s) and discuss the situation with the test coordinator after testing. Do not mark any test as void without first speaking with the test coordinator. As with SCPASS, the school should follow the policies and procedures established by the district for investigating and documenting suspected student cheating incidents. Based on district policy, if cheating is confirmed for a student, the test coordinator may choose to void the test. To void a test, fill in the “Y” circle in the Invalidate/Void section of the student’s answer document. On the Testing Irregularity Report, include an explanation of why the answer document was voided and attach the voided answer document using a paper clip to the Testing Irregularity Report. Test Administration Training
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Prohibited Devices and Testing Aids
Students are not allowed cell phones, tablets, or any electronic communication devices on their person. Verbal Instructions warn students to not set watch or cell phone alarms. Room Supervisors should not set alarms on their watch or cell phone, as this can also distract students. Notes or any English dictionary is not permitted; if a foreign language (word-for-word) dictionary is approved for a student, this is permitted. *Writing, Math, and optional Science tests Students are not allowed to have cell phones, tablets, or any electronic communication devices on their person. [CLICK] A warning to students to NOT set watch or cell phone alarms is included in the verbal instructions. [CLICK] Room Supervisors should not set beeper alarms on their own watch or cell phone, as this can also distract students. [CLICK] The use of notes or any English dictionary is not permitted. If a foreign language (word-for-word) dictionary is approved for a student, this is permitted (see the ACT Aspire Accessibility User’s Guide located on the Avocet website). This applies to the Writing, Math, and optional Science tests. Irregularities, Student Data, and Computer-based Testing
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Room Supervisor’s response to observed prohibited behavior:
If you SUSPECT, discreetly warn the student that these actions are prohibited, direct to resume testing, and continue to observe the student closely. You may move the student to another seat. Document your suspicions and actions on the Testing Irregularity Report. If you OBSERVE, please note and discuss with TC after testing. Do not mark any test as void without first speaking with the TC. Follow state guidelines for investigating and documenting incidents. Test Administration Training
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Verbal Instructions Room Supervisor Manuals
Instructions should be studied before the day of testing to ensure familiarity with the material. Verbal instructions are now color coded by subject for ease of use. Room Supervisors should study the verbal instructions in their Room Supervisor Manual before the day of testing to ensure they are familiar with the material and the layout of the instructions. The instructions are now color coded by subject for ease of use. Please note, the verbal instructions will begin with the section for “All Tests," and then continue on to the appropriate subject and grade level. Test Administration Training
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Irregularities in Paper-Based Testing
During and immediately after testing, room supervisors need to complete the Irregularity report in their Room Supervisor Manuals. These forms will be collected by the test coordinator and entered into the testing portal after the test session is completed. Test Administration Training
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Must be administered in the order listed.
Testing Window Spring 2015 Test Schedule Writing, English April 28 (Tuesday) Reading April 29 (Wednesday) Mathematics April 30 (Thursday) Make-up and optional Science through May 13 As a reminder, here are the specific dates of testing for the Spring assessment. Writing and English are scheduled for Tuesday, April 28. Please note, these should be administered in the order listed – Writing first, and then English; Reading is scheduled for Wednesday, April 29; and Mathematics is scheduled for Thursday, April 30. Make-up testing and the optional Science test can be delivered through May 13. Must be administered in the order listed. Test Administration Training
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Testing Schedule With Details
Grades 3-8 Test Date Number of Test Items Time Limit Writing Tuesday, April 28 1 30 minutes - grades 3-8 English 32 (grades 3-5) 45 (grades 4-8) 30 minutes - grades 3-5 35 minutes – grades 6-8 Reading Wednesday, April 29 31 60 minutes – grades 3-8 Mathematics Thursday, April 30 31 (grades 3-5) 41 (grades 6-7) 45 (grade 8) 55 minutes – grades 3-5 60 minutes – grades 6-7) 65 minutes – grade 8 Make-up testing will take place through May 13 Test Administration Training
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Summative Test Administration Times
Note: Administration times begin after students have completed pre-test gridding and Verbal Instructions have been given. If two or more tests will be administered in a single sitting, you will need to allow 5–10 minutes between each test to collect completed materials and go over instructions for the next test. This table for the ACT Aspire Test Time by Grade and Subject can be found in both the Test Coordinator and Room Supervisor Manuals. When reviewing the table, be aware that the English Text Audio times apply to paper-based testing, and that the times must be locally tracked. Administration times only begin once students have completed the pre-test answer document gridding, and Room Supervisors have given the Verbal Instructions. [CLICK] If you will be administering two or more tests in a single sitting, you will need to plan for 5-10 minutes between each test to collect the completed materials, as well as go over the instructions for the next test. Introduction to ACT Aspire
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ACT Aspire Assessment Landing Page
Before we get started, let’s review some resources that are available as you prepare for and administer the ACT Aspire assessment. The ACT Aspire Assessment Landing Page, accessible at actaspire.pearson.com, provides easy access to information and tools to administer the ACT Aspire tests; everything from Training and Manuals, to Technology Resources, to Support options can be found here. Demo that the Training and Manuals page has been updated. Test Administration Training
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Exemplars Exemplars Online samples of test questions
Booklet provides overview, concepts measured, and answer key Requires login Should not be accessed from tablets or smartphones Exemplars can be found on the landing page under its own tab. Exemplars are a collection of sample computer-based test (CBT) questions available online and in the accompanying answer key. The questions illustrate a variety of content from across grade bands and show different types of test questions and formats. The answer key also explains the concepts being measured and provides an answer key for the exemplar questions. To view the exemplar ACT Aspire CBT questions online, usernames and passwords for the various subject areas can be found on the site. The exemplar test questions should be accessed online with a desktop or laptop computer rather than a tablet or smartphone. Test Administration Training
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South Carolina ACT Aspire Website
The South Carolina ACT Aspire website, includes links to the webinar trainings being held. Session 1, Intro to ACT Aspire, Session 2, Portal Overview, and the Accessibility System Overview are available, along with the PowerPoint materials. The PowerPoint for the March On Site Training is also posted, along with example answer documents and the ACT Aspire seating chart. Test Administration Training
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South Carolina Department Website
The South Carolina Department website, has additional resources including FAQs, updates on Accommodations, seating charts, example answer documents, and links to the previous webinar trainings. Test Administration Training
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Staff Trainings Activities Before the Test
Stress that verbal instructions for the appropriate grade level must be read verbatim. Mark the pages in the manual. Plan for expectations and procedures for time pieces in the classroom. Know procedures for calculators for grades 6-8. Know how to check and make certain that all approved and cleared. Discuss procedures for a student leaving during the test to go to the restroom. “Seating” of students can be identified on Seating Charts. Discuss what actions to take if staff members observe prohibited behaviors. Plans if Room Supervisor has to take action. Discuss what actions to take in the case of a group irregularity (e.g. an emergency). Plan for making certain each student has a #2 pencil and extras from each room. Test Administration Training
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Staff Trainings continued:
Activities Before the Test Make certain that every student has an answer document (preprinted or gridded from overage) and test booklet for each subject tested. Plan for making certain that students do not have cell phones or any other electronic devices during testing put in parent reminders. Testing rooms should cover content related maps, charts, bulletin boards, posters etc. Test Administration Training
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Calculators NO calculators for grades 3-5 mathematics. All problems can be solved without a calculator. Allowed but not required for grades 6-8 mathematics. Not permitted on any other subject test. No sharing of calculators. Schools responsibility to confirm that all calculators used by students are approved before testing. Test Administration Training
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Seating Arrangements Acceptable and unacceptable seating configurations chart and information is now contained within the Room Supervisor Manuals. Within the Room Supervisor Manuals, you can find seating arrangement charts to help you determine the acceptable and unacceptable seating arrangements, based on ACT Aspire’s recommendations. Test Administration Training
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Classroom Layout After reviewing the seating configurations in the manual, you may find that the layout of your rooms do not allow all recommendations to be followed. SCDE recognizes that it may not always be possible for schools to adhere to these recommendations. In such cases, the district / school should use the seating arrangement that is used for other statewide testing programs, such as SCPASS, making sure that all test security procedures are followed and that students are closely monitored during testing to ensure they do not engage in any prohibited behavior. After reviewing the seating configurations in the manual, you may find that the layout of your rooms do not allow all recommendations to be followed. The SCDE has received this question and recommend that the seating arrangements should be used to the furthest extent possible. The SCDE recognizes, however, that it may not always be possible for schools to adhere to these recommendations. In such cases, the district or school should use the seating arrangement that is used for other statewide testing programs, such as SCPASS, making sure that all test security procedures are followed and that students are closely monitored during testing to ensure that they do not engage in any prohibited behavior. Test Administration Training
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Seating Chart Seating charts are required, and will need to be printed from the SCDE or South Carolina ACT Aspire websites. Seating charts must be returned with nonscorable materials. If the seating chart does not fit the layout of the room, a seating chart can be drawn on a different sheet of paper and attached to the ACT Aspire chart. SAMPLE SCDE requires the use of seating charts during testing; charts will be available for printing from either the SCDE or the South Carolina ACT Aspire websites. The seating charts will then be returned to ACT Aspire with your nonscorable return shipments. If the ACT Aspire Seating Chart does not fit the particular layout of the room, a seating chart can be drawn or created on a different sheet of paper and attached to the ACT Aspire chart (see instruction point #1 on the back of the ACT Aspire Seating Chart). Test Administration Training
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Materials Provided by the School
Timers No. 2 Pencils Other Materials Scratch Paper In addition to the materials ACT Aspire provides you, there are some additional materials that will need to be provided by the school. These are: [CLICK] Timers: Every room supervisor will need an accurate timepiece for timing purposes. Please see Question 5 on the ACT Aspire FAQ’s found on the SCDE website. You will find additional information, including a statement that SmartBoard timers are permissible, as well as other visible electronic timers, as long as the timers is silent. This includes when time is up. [CLICK] Number 2 pencils: Paper tests require a No. 2 soft lead pencil for marking answers. You may instruct students ahead of time to bring pencils, but it is generally advisable to provide a supply of pencils in each testing room. A pencil sharpener should also be available in each room. [CLICK] Scratch paper: Students are instructed to do scratch work for the tests in their test booklet. However, students may be given additional sheets of scratch paper if they request it. For each additional blank sheet given to a student, have room supervisors tell the student to write their first and last name, school name, subject they are currently testing, and school grade at the top of the sheet. Room supervisors should collect the scratch paper after testing. [CLICK] Calculators: Students are allowed, but not required, to use an approved calculator on the Grades 6-8 Mathematics tests. Unless a calculator is provided by the school, each student is responsible for bringing his/her calculator to the test and making sure it works properly. It is the school’s responsibility to confirm that all calculators used by students are approved before testing. Calculators (optional) Test Administration Training
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Timing Tests– IMPORTANT to be ACCURATE
Use a silent timer, such as a stopwatch, interval timer, or SmartBoard, to ensure the exact time is allowed for each test. If a clock is visible to all students, you may post the Start and Stop Times / time allowed on the board. Students are allowed bathroom breaks. Time away should be tracked; time should not be subtracted from student’s testing time. Bathroom Breaks are not recorded on the Testing Irregularity Report. Announce when 5 minutes remain before the end of each test. Do not post the time remaining on the board. Room Supervisors will need an accurate timepiece, such as a stopwatch, interval timer, or SmartBoard, in order to time each test and ensure the exact time is allowed. Any timer used must be silent to the students, including when time is up. If a clock is visible to all students in the testing room, [CLICK] you may post the Start and Stop times and/or time allowed for each test on the board (for example, English test, 30 minutes: Start time—9:00, Stop time—9:30). [CLICK] Students may be allowed to go to the bathroom during the timed portion of the tests. The time away should be tracked, and should not be subtracted from the student’s testing time. You do not need to record bathroom breaks on the Testing Irregularity Report. As students finish testing, they must sit quietly until all students have completed. [CLICK] When there are five minutes remaining before the end of each test, make a verbal announcement to the room. Do not distract students during the test session with additional oral or written announcements of time remaining, and do not post the time remaining on the board. Test Administration Training
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Mistiming Scores cannot be adjusted to compensate for mistiming.
If mistiming is noticed on the same day of testing students can make up shortage of time, if identified before students have left the room. If mistiming is noticed after student dismissal, and student received Less time than allowed, document as a Testing Irregularity, but do not void the test. More time than allowed, the test must be voided. (Fill in the Y circle on the invalidate/Void section and report the mistiming on the Irregularity Report.) It is important to note that scores cannot be adjusted to compensate for mistiming, so accuracy is key. [CLICK] If mistiming is noticed on the same day of testing and before the student has been left the room, then students can make up the shortage of time. The mistiming must be identified before students have left the room, to ensure the test has remained confidential. [CLICK] If mistiming is noticed after student dismissal, and the student received less time than allowed, document this as a Testing Irregularity, but do not void the test. If the student received more time than allowed, the test must be voided. Fill in the Y circle on the invalidate/Void section and report the mistiming on the irregularity report. Test Administration Training
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Collect the scratch paper after testing and return with nonscorables.
Scratch work should be done in test booklet. If student requests, additional scratch paper is allowed. On the blank piece of paper, student should write at the top of the page: first and last name, school name, subject they are currently testing, and school grade. Collect the scratch paper after testing and return with nonscorables. As students finish testing, they must sit quietly until all students have competed testing. Test Administration Training
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Breaks Individual students do not need to be accompanied.
Multiple students must be supervised. Students must not be left alone in the testing room. Students are not allowed to use any device, including calculators, to share or exchange information at any time during the tests or during break. Students may not remove test materials, including test questions or answers, from the test room. Let’s review some additional policies and procedures regarding student breaks. Only one student may leave the testing room at a time without being accompanied by testing staff; [CLICK] if multiple students leave, they must be supervised. [CLICK] In this situation, it is important to remember that students are never to be left unsupervised in a testing room. [CLICK] Students are not allowed to use any device, including calculators, to share or exchange information at any time during the test or while on break. [CLICK] Make sure to collect the test booklet and answer document before the student leaves the room and return the materials when the student returns. Test Administration Training
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Student Questions During Testing
Room Supervisor may answer questions about the general test instructions before testing starts. If students ask about guessing, refer them to the instructions given during the verbal instructions; do not comment on or add to the printed directions in any way. Do not answer questions regarding individual test items; respond to questions with “Do the best you can”. If students note errors or concerns with particular test items, instruct them to do the best they can and then note this on the Testing Irregularity Report. As a Room Supervisor, you may answer questions about the general test instructions before testing starts. [CLICK] If students ask about guessing, refer them to the instructions given during the verbal instructions, which read, “It is best to answer every question even if you are not sure if your answer is correct.” Do not comment on or add to the printed directions in any way. [CLICK] You cannot answer questions regarding individual test items; respond to any student questions with “Do the best you can.” [CLICK] If students note errors or concerns with particular test items, instruct them to do the best they can and then note this on the Testing Irregularity Report. Test Administration Training
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Read Aloud Accommodation
Student should have the Human Reader support selected in their PNP. Up to two days before testing, randomly assign a test book to the student. From your overage, find a test book with a matching Form Code for the Room Supervisor; the Room Supervisor has 2 days before testing to review the book. While a 1x1 administration is recommended, a small group administration may be used. If a small group administration is used, the room supervisor must ensure that he / she and all students in the group have the same test form. For the Read Aloud, aka Human Reader, accommodation, you will have selected the human reader PNP selection. [CLICK] Up to two days before testing, you will use a randomly-assigned test book from the standard test book wrapped set, just like any other student receiving a standard form. The coordinator randomly chooses the student’s test book from the pack, and then finds a book from the overage with the matching Form Code for the Room Supervisor. Form codes are listed on the cover of each book. Please note, there are only 3 books in the spiral for paper and test books are wrapped in packs of 10. The room supervisor has 2 days before testing to review the book. [CLICK] Although a 1 to 1 administration is recommended for the “Human Reader” accommodation, please note that a small group administration may be used if necessary, due to staffing or scheduling concerns. If a small group administration is used, the room supervisor/human reader must ensure that he/she and all students in the group have the same test form. Test Administration Training
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Manual Gridding of Answer Document
All students must complete Boxes D, G, and H on the front and back covers of the answer documents. No PreID answer document: School staff under supervised sessions, must complete Boxes B,C,E,F, and I for students before returning to ACT. At a minimum, the student’s name must be printed on the answer document before testing. Test Administration Training
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Gridding an Answer Document A-C Pages 14-16
Box A – Leave blank Box B – District & School Name Now let’s review an answer document, and cover how to grid one, if needed. Before testing, students will be asked to fill in boxes D, G, and H on the front and back covers of the answer document. If a student has a pregridded answer document, they cannot add to or alter any information in boxes A, B, C, E, F and I; the pregridded information will override anything students try to change. If a student has a blank answer document, the school must fill out boxes B, C, E, F, and I for the student prior to returning the document for scoring. Any gridding that will not be completed by the student can be done by school staff before or after testing, following the SCDE policies in the SCPASS Test Administration Manual—remember, gridding must be done in sessions supervised by the test coordinator. At a minimum, for manually gridded answer documents, the student's name must be printed on the answer document before testing. [CLICK] When hand gridding a document, Box A should be left blank. [CLICK] In Box B, write the name of the district and school the student attends. If the student attends an independent or private school, write the school name in both lines. [CLICK] Print the student’s last name, first name, and middle initial in Box C, then fill in the corresponding circles for each letter of the student’s name. Box C – Student Name Test Administration Training
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Gridding an Answer Document – D-E
Box D – Test Form Box E – Date of Birth [CLICK] Box D is completed by the student; he or she will fill in the circle next to the form number on the front cover (located on the right side, about two inches down) of the test book or large print or braille paper accommodation form. [CLICK] Box E is for the student’s Date of Birth; fill in the circle for the month of birth, and then print the day and year of birth and fill in the appropriate circles. Test Administration Training
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Test Book – Form Location
On the test book, the form is found on the right-hand side, about two inches down. This is the form information that the student will bubble into Box D Test Administration Training
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Gridding an Answer Document – F-G
Box F – ACT Aspire Portal ID Box G – Student Statement [CLICK] Enter the student’s ACT Aspire Portal ID in Box F, and bubble the appropriate circles. If you don’t know the student’s Portal ID number, you must log in to the ACT Aspire Portal and access the Test Session Details. On the test session details page, locate the student’s name at the bottom of the screen. The student’s Portal ID number will be on the far right of the student’s information [CLICK] In Box G, the student should sign and date the line provided. Test Administration Training
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Gridding an Answer Document – H-I
Box H – Today’s Date Box I – State or Local Student ID [CLICK] Box H, Today’s Date, is also completed by the student; he or she should fill in the circle for the month, then print the day and year and fill in the appropriate circles. [CLICK] Print the student’s state or local ID in Box I, and then fill in corresponding circles. Test Administration Training
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Staff Trainings continued
Test Day Provide procedures for picking up and returning test materials using Security Checklists. Provide Test Session Rosters for each Room Supervisor. Use to take attendance and identify students for makeups. Be certain that you know the students who are in your test session (no accommodations and accommodations). Stress that no one may be admitted to the testing room once the timed tests have begun. Stress that the accurate timing of each test is critical. Must record the start, five-minute warning, and stop times in the manuals and on the “Time Sheet”. Must make a verbal announcement of 5 minutes remaining. Test Administration Training
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Staff Trainings continued:
Emphasize that the Room Supervisors and Monitors attention must be focused on supervision of the students. Post Do Not Disturb sign on testing room door. Discuss potential individual irregularities and actions to take. Review Testing Irregularity Report. Verify students are sitting as recorded on Seating Chart. Test Administration Training
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During Testing All students in a room must take the same grade and subject tests.
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Staff Training Sessions continued
After the Test Emphasize that Room Supervisors must verify the count of used and unused test booklets, then return test materials, seating charts, scratch paper (if applicable), and Irregularity Reports to the STC. Check to make certain that no answer documents are left in test booklets. Verify that all answer documents have the correct test form gridded in Section D. Verify that students have signed their names on the back cover of the answer document after agreeing to the statement. Verify that students have filled out Section H (today’s date) on the back cover of the answer document. Test Administration Training
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TC should enter all Aspire Irregularities into portal.
Verify that the student’s portal ID is either personalized or hand gridded. For students who tested with large print or braille materials, transcribe responses onto a standard answer document. TC should enter all Aspire Irregularities into portal. Account for all students who will participate in Make up testing. Prepare test materials used in Initial Testing for return shipment on May 4th. Test Administration Training
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Make-Up Testing Students who are absent, become ill, or who can no longer test due to other local interruptions or emergencies, are eligible for make-up testing. Test security must be maintained; students may not return to questions previously answered. Make-up testing may be completed any time within South Carolina’s testing window (April 28th – May 13th). Now we will discuss make-up testing. Students who are absent, become ill, or who can no longer test due to other local interruptions or emergencies, are eligible for make-up testing. In these situations, test security must be maintained. The Room Supervisor will need to ensure that students do not return to questions they have previously answered. Make-up testing may be completed any time within the South Carolina testing window of April 28th through May 13th; Room Supervisors should check with Test Coordinators regarding their local testing policies. Test Administration Training
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Conclusion ? Test Administration Training
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