1. CIS165 Desktop Publishing Microsoft Publisher 2007 Unit C - Working with Text

2. Using Layout Guides Layout guides are horizontal (margin guides) and vertical lines (grid guides) visible only on the screen.Layout guides are horizontal (margin guides) and vertical lines (grid guides) visible only on the screen. The lines are blue.The lines are blue. These guides help you accurately position objects on a page and across pages in a publication.These guides help you accurately position objects on a page and across pages in a publication. ARRANGE Menu > Layout Guides optionARRANGE Menu > Layout Guides option To change guides, simply go back to dialog box.To change guides, simply go back to dialog box.

3. Using Ruler Guides Ruler guides are horizontal and vertical lines help you accurately position objects.Ruler guides are horizontal and vertical lines help you accurately position objects. Just like layout guides, they do not print.Just like layout guides, they do not print. Rules guides are green.Rules guides are green. Ruler guides are dragged from the rulers into the workspace.Ruler guides are dragged from the rulers into the workspace. Created in foreground of an individual pageCreated in foreground of an individual page When you move your cursor over one of the rulers, your cursor will change to a double- arrow and a pop-up will display.When you move your cursor over one of the rulers, your cursor will change to a double- arrow and a pop-up will display. To remove a ruler guide, simply click and drag it back towards the ruler.To remove a ruler guide, simply click and drag it back towards the ruler. NOTE: You may also use the ARRANGE menu > Ruler Guide to add guides; then, click and drag the guides.

4. Changing Location of Rulers To change the vertical ruler, move cursor over the vertical ruler, press and hold SHIFT, and drag the ruler.To change the vertical ruler, move cursor over the vertical ruler, press and hold SHIFT, and drag the ruler. To change the horizontal ruler, move cursor over the horizontal ruler, press and hold SHIFT, and drag the ruler.To change the horizontal ruler, move cursor over the horizontal ruler, press and hold SHIFT, and drag the ruler. To change both rulers, move cursor to the intersection of the two rulers, hold SHIFT, and drag the ruler.To change both rulers, move cursor to the intersection of the two rulers, hold SHIFT, and drag the ruler.

5. Changing the Zero Point By default, the “zero” point is located here. To provide flexibility in making precise measurements, you can move the zero point.To provide flexibility in making precise measurements, you can move the zero point. Hold down the SHIFT, RIGHT click at the intersection of the horizontal and vertical rulers, and drag. The zero points will then move.Hold down the SHIFT, RIGHT click at the intersection of the horizontal and vertical rulers, and drag. The zero points will then move. To take the zero point back to the default, simply double-click the intersection area.To take the zero point back to the default, simply double-click the intersection area. New zero point location

6. Formatting a Text Box Ways to format a text box using the Format Text Box dialog box : FORMAT menu > Textbox option.FORMAT menu > Textbox option. Right click on text box.Right click on text box. You can also format a text box using buttons on the Formatting toolbar.

7. Adding Bullets and Numbering Numbered and bulleted list formatting can be applied before or after the text is typed in the text box. A numbered list presents items that occur in a particular sequence.A numbered list presents items that occur in a particular sequence. Items in a bulleted list can occur in any order.Items in a bulleted list can occur in any order. Two ways : 1.FORMAT menu >Bullets and Numbering option 2.Use buttons on toolbar. Use the markers on the ruler to change indentation.

8. Checking Spelling The Spelling Checker scans the publication and flags possible mistakes and suggests corrections.The Spelling Checker scans the publication and flags possible mistakes and suggests corrections. Add words that are spelled correctly that are not recognized by the spelling checker.Add words that are spelled correctly that are not recognized by the spelling checker. To access:To access: TOOLS menu > Spelling Use SPELLING button Use the F7 function key

9. Modifying a Design Gallery Object A Design Gallery Object contains text or graphic images that can be edited for size, shape, and content.A Design Gallery Object contains text or graphic images that can be edited for size, shape, and content. Access by:Access by: Click the Design Gallery Button INSERT menu > Design Gallery option Examples

10. Using the Format Painter to “p aint” formats The Format Painter allows you to copy all formatting attributes of selected text or objects and apply to other text or objects.The Format Painter allows you to copy all formatting attributes of selected text or objects and apply to other text or objects. Use to copy multiple format settings or individual ones.Use to copy multiple format settings or individual ones. When you click the format painter button, the cursor will turn to a paintbrush.When you click the format painter button, the cursor will turn to a paintbrush. Click once: Use apply format one time. Double-click: Use multiple times (use ESC or click button again) (use ESC or click button again)

11. Adding and Formatting a Table A table is a collection of information formatted in a grid of columns and rows.A table is a collection of information formatted in a grid of columns and rows. Insert a table by either:Insert a table by either: 1. TABLE button 2. TABLE Menu > Insert Format a table by either:Format a table by either: 1.Double-clicking the table 2.Right-clicking the table > Format Table 3.Formatting when you initially create the table.

12. Changing Size of the Table, Columns, and Rows TABLE: To change the size of the entire table, click one of the sizing handles. COLUMN(S): To change width of just one of the column, click in the area before that column until cursor turns to double-headed arrow, and drag.To change width of just one of the column, click in the area before that column until cursor turns to double-headed arrow, and drag. To change width of multiple columns, highlight those columns, click in area until cursor turns to double-headed arrow, and drag.To change width of multiple columns, highlight those columns, click in area until cursor turns to double-headed arrow, and drag.ROW(S): To change width of just one of the row, click in the area before that column and drag.To change width of just one of the row, click in the area before that column and drag. To change width of multiple rows, highlight those columns, click, and then drag.To change width of multiple rows, highlight those columns, click, and then drag. NOTE: Pressing SHIFT retains size of original table.