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People First System Upgrade Overview March 22, 2010
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© 2008 Convergys Corporation. All rights reserved. System Upgrade Overview Page 2 Preparation (In Progress) User Acceptance Testing Completed Communication Plan Executed Training Delivery Risk assessment and mitigation plans Upgrade Process (5 days) Execute Upgrade Process Validation (1 day) Post upgrade validation
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© 2008 Convergys Corporation. All rights reserved. System Upgrade Overview Page 3 Major functional enhancements to be delivered with SAP upgrade Communication and Training are critical to minimize disruption System testing and UAT sign-off to be complete prior to upgrade Risk Assessment and Contingency Planning Payroll processing Contingency Plan is a return to existing system Multiple mock upgrades will be completed prior to “live” upgrade
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© 2008 Convergys Corporation. All rights reserved. Offline Window Effort to resize the downtime window to date, we have: Setup separate environment Conducted mock runs for the upgrade Worked with BASIS team to tune payroll cluster conversion Engaged with SAP to leverage their expertise in reducing the cycle Conclusion: 5 Business Day Window Plan for offline window is illustrated below (orange is validation window)
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© 2008 Convergys Corporation. All rights reserved. Upgrade Process - Summary Page 5 Detailed SAP Upgrade schedule (hour/minute) Validated through mock upgrades Communicated to all participants Aggressive Management Frequent status reporting (scheduled calls) Open conference bridge for issue reporting and resolution 24 x 7 work schedule during upgrade Upgrade Facts The People First database is approximately 1.6 terabytes 338 unique assignments/enhancements delivered with upgrade Approximately 700 transports (programming changes)
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© 2008 Convergys Corporation. All rights reserved. Validation Summary Page 6 System validation Spot check to ensure business functionality is operational DMS and Technical teams to collaborate Contingency for unplanned events Payroll processing Contingency plan (return to existing system) Post “go-live” support
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© 2008 Convergys Corporation. All rights reserved. Questions Page 7
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