1. Dashboards & Rubrics: Measuring Progress & Performance Dan Bradley July 20, 2011

2. Definitions A rubric is an explicit set of criteria used for assessing a particular type of work or performance. A dashboard is a user interface that, somewhat resembling an automobile's dashboard, organizes and presents information in a way that is easy to read. A benchmark is a target. Often an intermediate measure used to judge success in achieving a larger, more complex goal.

3. Start Big Mission Vision Values

4. Strategic Plan Why? Should have as its over-riding goal realization of the vision, meeting of the mission while living the values.

5. Macro Level Vision Strategic Plan – Strategic Benchmarks » Initiative Benchmarks Benchmarks draw a picture of what you want the future to be. They are what you would “see” if you were standing on a “hill” that is the goal OR “mountain” that is the vision

6. Macro Scale Strategic Benchmarks Need to be broad and as easily measured and communicated as possible eg. » Total Enrollment » Freshman Retention

7. Operational Scale Goals and Strategic Benchmarks need to be disaggregated (no flock shooting) Strategic Goal Total Enrollment XXXX – Initiative Goals » Transfer student enrollment » African American student enrollment » Out of state student enrollment Achieving initiative goals should, by design, more than ensure that strategic goals will be met.

8. Example New Student Enrollment Conditionally admitted Freshman Unconditionally admitted Freshman – Corrections Education – International – Out-of-State – In-state Transfer Students – Corrections Education – International – Out-of-State – In-state

9. Dashboards Why? Stay focused on what is important Facilitate intervention Pinpoint specific measures not meeting expectations to be modified or replaced Provide regular reports for campus and higher authorities Celebrate Success!!

10. Dashboard Examples ISU – Strategic – Initiative Other

11. Strategic Benchmarks – Goal 1 – Student Success

12. RECRUITING GOALS FOR FALL 2011 Fall First-time Freshmen 201120102009 Conditional400500366 Unconditional Corrections Ed Program126 210 International Students504428 Non-CEP or Intl213720371431 Total Unconditional231322071669 Total271327072035 Percent change from prior yr0.22%33.0% Total Excluding CEP258725811825 Total Excluding CEP & Intl2537 1797 Percent change from prior yr0.00%41.2% % Conditional Admits14.7%18.5%18.0%

13. Fall First-time Transfers 201120102009 Conditional0719 Unconditional Corrections Ed Program52 90 International Students302526 Non-CEP or Intl777706628 Total Unconditional859783744 Total859790763 Percent change from prior yr8.7%3.5% Total Excluding CEP807738673 Total Excluding CEP & Intl777713647 Percent change from prior yr8.98%10.2% 201120102009 Special Efforts IVY Tech273259230 Evansville Area574338 Out of State not IL1007460 Out of State IL300271120 African American FTFT GPA>3.019614680

14. Target 2011201020092008 IVY Tech % Growth Admits Admits same date25.6%334266257191 Goals/Final Counts5.4%273259230 Estimated Matriculants 325 exceeding goal Evansville Area FreshmenYield Admits 318221157 Goals/Final Counts20%574338 Yield 19%24% Estimated Matriculants 63 meeting goal Out of State not IL FreshmenYield Admits 336333267 Goals/Final Counts22%1007460 Yield 22% Estimated Matriculants 74 short of goal IL FreshmenYield Admits 1076935442 Goals/Final Counts 300271120 29.0% 29%27% Estimated Matriculants 312 meeting goal

15. Dashboard View

17. So What! In preparing your proposal, you must address: Benchmarks both at the goal and initiative level Dashboards that will report on progress Both you and the institution will need accurate measures on your progress and level of success

18. References http://searchcio.techtarget.com /definition/dashboard http://searchcio.techtarget.com /definition/dashboard http://www.slideshare.net/matt hieua/dashboard-definition- examples http://www.slideshare.net/matt hieua/dashboard-definition- examples