1. August 18 th, 2011 Showcase– Building and Grounds Department

2. Buildings and Grounds Accomplish the Following in the next 20 minutes: 1.Provide the board with information on our district related to Buildings and Grounds. 2.Discuss the 6 benchmarks that define a quality Buildings and Grounds department. 3.Answer any questions.

3. Fact Sheet- Facilities 10 Buildings 1.Cambridge Isanti High 2.Cambridge Middle 3.Cambridge Intermediate 4.Cambridge Primary 5.Isanti Middle/MN Ctr 6.Isanti Intermediate/SFAS 7.Isanti Primary 8.Education Center 9.Transportation 10.Armory

4. Buildings and Grounds Mission Statement “To provide facilities and grounds that are: – High Quality – Clean – Efficient – Fiscally responsible – Meet local, state, federal codes – Economize district resources.”

5. Fact Sheet--Facilities 933,000 square feet of buildings—how large is this? (Equivalent of three hundred sixty-eight (368) 2500 square feet homes) District size is in the top 10 % for all school districts in the state. If we added another building the size of IPS, we would have one million square feet.

6. Fact Sheet– Facilities 249 Acres of Land 19 Parking Lots 14 Baseball fields 11 Gyms 7 Football fields 6 Playgrounds 4 Soccer Fields 1 Track and field 1 Pool

7. Buildings and Grounds Heavy Usage of all Schools – 5030 students daily – 800 employees daily – Community usage: In 2010, out of 365 days, there were only 6 days that the schools were not used by the public – 142 Outdoor permits – estimated use by 20,000 people annually. – 1664 building permits- estimated use by 500,000 people annually.

8. 6 Benchmarks 1.Do we provide a clean environment? 2.Do we provide a well maintained environment? 3.Do we have energy efficient operations? 4.Do we provide a safe environment? 5.Has the district specified standards for improving facilities and equipment? 6.How do we communicate B and G information to the public?

9. #1 Clean Buildings ISSA Square Footage/HR Cleaning Ratio Guideline 30,000 Sf per 8hr employee or 3500 sf/hr. Cambridge Isanti sf/hr Cleaning Ratio Ranges from 4900 sf/hr to 6200 sf/hr. Staffing reductions have been made in past years due to tight budgets-- yet customer expectations remain high. 17 fulltime and 16 part time custodians that do primarily cleaning. Nightly cleaning during school and systematic deep cleaning during non school times. Our staffing is lean and mean and does a very good job cleaning our facilities.

10. #2 Well Maintained Buildings Maintenance Staff have developed expertise in house to provide preventative maintenance and repair of facilities. Over 800 pieces of equipment, examples including: 32 Air Handling Units 57 Rooftop Units 38 Unit Heaters 13 Condensing Units 17 Boiler Plants 3 Chillers 5 Generators Miles of plumbing piping, electrical circuits.

11. Building and Grounds Maintenance 6 HeadCustodians, 3 Day Maintenance, 4 Grounds, 1 weekend Security/Maintenance Custodian that perform the majority of the maintenance district wide. Lean and mean staffing – Recognize the Head Custodians, Day Maintenance and Grounds Custodians for the great job that they do to keep our buildings operating at a high level.

12. Maintenance Specialist Position developed 6 years ago when the square footage increased by 30%, then continued with the replacement of old, worn out ventilation systems with new energy efficient technology. Having higher level ventilation technology requires that a district have higher level skills to troubleshoot, maintain and repair equipment. Works closely with maintenance staff and provides leadership and support with building repairs, automation systems and computerized work order system.

13. Maintenance Specialist Wayne Yust is our Maintenance Specialist His training and experience with HVAC and Building automation systems has made it possible to troubleshoot, maintain and repair equipment in house, saving the district money. Why we try to limit outsourcing this work: $100.00/HR Hourly rate for HVAC contractors $150.00-$175.00/HR Controls Contractors $60.00 truck charge per trip

14. Benefits of a Maintenance Specialist 1.In House Expertise--Saves the district money on contracted repairs 2.Emergency Preparedness– Principles recommend being “3 deep” to respond – we are not 3 deep but we are 2 deep—with a district this size– Wayne and I responding to multiple facilities issues daily. 3.Achieving energy efficiency– which saves the district money on utilities—which I will cover next.

15. #3 Energy Efficiency Program Last year’s showcase—National Energy Star award for achieving 30% energy savings 1 st district in Minnesota and 9 th district in the nation to achieve this award. Requires continual effort to maintain high efficiency, set new goal to achieve 40%--the best can get better. Last quarter---36% Energy Savings! Exceeded over $2,000,000 in savings!

16. Energy Efficiency Program Nancy Johnson has been our PT Energy Efficiency Coordinator for 6 years. Nancy has been a driving force behind our energy program– – She establishes and promotes energy habits with staff. – Worked well with key operational staff to provide energy performance information/we work as a team to identify and correct problem areas. – Continual effort to keep the awareness of the program at the forefront to achieve some amazing results. – Also assists with website development/ departmental communication – Grant writing experience – Pt position has provided Return on Investment.

17. Energy Program

18. #4 Security How has Buildings and Grounds helped to promote school security? Provided leadership to establish systems: – Updated locks– Registered keyways – Security Badging Systems for employees – 47 Card access locations added to selected exterior doors – Burglar alarms interconnected to 24 hr monitoring companies. – 135 Security cameras with more being added – Security procedures

19. #5 Specify Equipment/Set DistrictStandards Has the district developed facility standards? 5 YR plan to keep facilities in good repair Long Range Planning--Anticipate life cycles of equipment Introduce sustainable best practices – 30 yr high performance roofs – Resiliant flooring options – Energy Star Equipment – Green Facilities best practices

20. #6 Community Relations How do we communicate information to the public? – Did you know articles – Community Focus Group meetings – Community Surveys – Customer Satisfaction Surveys 80% of respondents rated the quality of our services as excellent or good New Website Page