1. Chakradharpur Division welcomes all 12-04-20131Sr.DFMs' Conference New Delhi

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4. Programme for the session Sr.DFMs' Conference New Delhi412-04-2013

5. Chakradharpur is a town and municipality in West Singhbhum district in the state of Jharkhand. It is located on Chota Nagpur Plateau 62 Kilometres west of Jamshedpur, 115 Kilometres south of Ranchi, 101 Kilometres east of Rourkela and 24 Kilometres north of Chaibasa (which is its Administrative District Capital). The town serves the mineral rich areas of Jharkhand and Orissa, as well as the Cement, Steel and Limestone industries in the region. Earlier this area was a part of Gajapati Empire of Orissa. Chakradharpur is a town and municipality in West Singhbhum district in the state of Jharkhand. It is located on Chota Nagpur Plateau 62 Kilometres west of Jamshedpur, 115 Kilometres south of Ranchi, 101 Kilometres east of Rourkela and 24 Kilometres north of Chaibasa (which is its Administrative District Capital). The town serves the mineral rich areas of Jharkhand and Orissa, as well as the Cement, Steel and Limestone industries in the region. Earlier this area was a part of Gajapati Empire of Orissa. 12-04-20135Sr.DFMs' Conference New Delhi Chakradharpur

6. CHAKRADHARPUR DIVISION, S.E.RAILWAY 12-04-20136Sr.DFMs' Conference New Delhi

7. 12-04-20137Sr.DFMs' Conference New Delhi BACK

8. Present Staff Strength 12-04-20138 Sr.DFMs' Conference New DelhiOfficers Total - 145Total - 145 Gr A - 75Gr A - 75 Gr B – 62Gr B – 62 CMP - 8CMP - 8 staff Total - 21839Total - 21839 Gr. C - 18039Gr. C - 18039 Gr. D - 3778Gr. D - 3778 CMP - 22CMP - 22 Total Strength 2198421984

9. Financial Performance 12-04-2013Sr.DFMs' Conference New Delhi9 Items2011-122012-13 Passenger Earnings183.65 Cr229.97 Cr Other Coaching Earnings23.25 Cr.12.96 Cr Goods Earnings5896.94 Cr.6136.42 Cr Sundry / Other Earnings24.83 Cr.33.59 Cr Total Earnings6128.68 Cr.6412.94 Cr Ordinary Revenue Expenses1233.39 Cr.1399.21 Cr Works Expenditure254.90 Cr.190.18 Cr Performance Efficacy Index20.13%21.81%

10. Wage period 1 st day to The Last Date of the Month. Muster Roll Period11 th of Previous Month to 10 th of Current Month. Period of Actual Attendance From 1 st of the Month to 10 th of the Month. Period of Assumed Attendance From 11 th of the Month to last date of the Month. Date of Payment Salary/Wages Last Date of the Month. Schedule for Single Batch Payment 12-04-201310 Sr.DFMs' Conference New Delhi

11. Compilation of Bills Input Data in PRIME Checking of Change Data Further Edit if required in PRIME Printing of Bills Submission of Salary Bills along with all relevant documents P-BRANCH & PRIME Receipt of Bills Checking of MoD & other vetted documents Edit if required Passing of Bills Preparation & Confirmation of CO7 ACCOUNTS&PRIME-AFRES Preparation of Cheques in correct sequence. Tally CO7 amount. Preservation of Cheque Stationary. Preparation of Bank Statement. CHEQUE GENERATION 12-04-201311Sr.DFMs' Conference New Delhi Payment Cycle Payment Cycle

12. 4-Batch OFFICE STAFF 31 st RUNNING STAFF 10 th SECURITYCOMMERCIAL 17 th GANGMAN 24 th 12-04-201312Sr.DFMs' Conference New Delhi

13. 1 st Batch 2nd Batch3 rd Batch4 th Batch Payment Day 31 st 10 th 17 th 24 th Closing of Muster Roll 15 th 20 th 25 th 7 th Wage period 1-316-511-1024-23 No of Staff 6127947343183423 12-04-201313Sr.DFMs' Conference New Delhi

14. 4 BATCH PROFILE  No of Employees 21984  No of Banks to which Salary Transferred 445  No of Bill Units 245  No of Bill Clerks Involved 170  No of Associated Accounts Clerks 20 12-04-201314Sr.DFMs' Conference New Delhi

15. Traditional 4- Batch System Huge No of Bill Units & Bill Clerks Staff Engageme nt / Extra Bookings Debt Trap/ Money Lenders Stationary& Other Estt Cost Occupation Of MACHINE &SPACE Cumbersom e, Stressful Data Feed 12-04-201315Sr.DFMs' Conference New Delhi

16. INCEPTION Staff Mobilization Control Over Exp TA/OT Regular Bandhs & Extremist Activities Optimum Utilization of Resources Combat against acute Staff crunch in CKP Division Abolition of Cash Office 12-04-201316 Sr.DFMs' Conference New Delhi

17. Batch Existing Wage Period Proposed Wage Period Existing Date For Closure of Muster Roll i.e Attendance Register Existing Pay Day Proposed No. of Days to set right the anomaly due to Change of Wage Period Actual Attendance to be connected for the New System 1 st 1-30 of the Same month 10 th 30 th /31 st of the same month when the muster has been closed 30 th /31 st (30 days) 11 th – 10 th 2 nd 6 th – 5 th of the following month 1-30 of the same month 15 th 10 th of the following month 30 th /31 st (25 days) 16 th – 10 th 3 rd 11 th – 10 th of the following month 1-30 of the same month 20 th 17 th of the following month 30 th /31 st (20 days) 21 th – 10 th 4 th 24 th – 23 th of the following month 1-30 of the same month 2 nd 24 th of the following month 30 th /31 st (8 days) 3 rd – 10 th 12-04-201317 Sr.DFMs' Conference New Delhi WAGE PROGRAMME

18. Activities Time Schedule Wage period 1-30/31 Actual Attendance 11 th of previous month – 10 th of the pay month Date of submission of change Data by Bill Clerk to IT Centre/CKP for all Allowance / Recoveries etc. for inclusion in the salary 1 st of the Month Date of Closing Master Roll 10 th Evening Assumed Attendance 11 th – 30/31 Date of submission of the Master Roll to IT Centre /CKP ( Absentee Statement) of Bill Clerks ( Absentee Statement) of Bill Clerks 11 th Generation of Edit List by the IT Centre 14 th Data of generation of Final Pay-bill and submission to Personnel Branch 17 th Date of submission of pay bill to Accounts 21 st Date of submission of Book section 26 th evening Date of Cheque preparation 27 th Date of submission of cheque to Bank 28 th / 29 th Pay date 30 th / 31 st 12-04-2013 18Sr.DFMs' Conference New Delhi

19. Srl No. ActivitiesTime schedule 1Wage period1 st day to last day of each month. 2Actual period of attendance11 th of previous month to 10 th of current month. 3Date of closing of muster Roll10 th of the month. 4Date of submission of muster Roll by the unit to Bill compiling unit. By 12 th of the month. 5Assumed attendance11 th of current month to last date of current month. 6Submission of TA and OT statement along with vouchers for all Non-running categories by unit to bill compiling unit. By 4 th of the month. 12-04-201319Sr.DFMs' Conference New Delhi

20. SINGLE BATCH MILESTONES 100% BANK PAYMENT SEPT 2006COMPLETE MERGING OF WAGE PERIOD DEC 2007SINGLE BATCH SYSTEM IMPLEMENTED JAN 2008100% RTGS/NEFT IMPLEMENTED OCT 2011RTGS/NEFT MODE FULLY ACTIVATED SEPT 2012 12-04-2013Sr.DFMs' Conference New Delhi20

21. 12-04-201321Sr.DFMs' Conference New Delhi Ø 2 Ø 1 Process Cost Out put Process Cost Out put X X Y Y O O

22. 12-04-201322Sr.DFMs' Conference New Delhi Complete abolition of TA/OT Section by merging it with bill passing section A Fixed cost become less in terms of man material & machine B Saving in power consumption & stationary C The intermittent system is now completed in one go resulting increase in performance index i.e D Ø 1< Ø 2 1 st 2 nd 3 rd 4 th Single Batch

23. 1.To Staff Credit on the last date of the month, where as in present pay programme it is STRETCHED OVER 7 days. 2. Books Section a)Abolition of ‘Suspense Head’ demands Paybill related to salary batch ( 2 nd & 3 rd ) b)One Cheque Statement instead of four chequ statement for the month. Similarly, Batch Cash Book would be required only once instead of four time as at present. c)Cheque writing function would be drastically reduced. Single Batch would require anly about 375Bank cheque to be written instead of existing 800 ‘Bank Cheque’ 3.Simplicity At present salary programme start every week, whereas single batch would mean one salary programme in a month 4Quality Between 1 st to 20 th more time would be available at a stretch for quality and analytical checks on allocation head and patterns of allowances, arrears, recoveries etc of all type. 12-04-201323Sr.DFMs' Conference New Delhi

24. 12-04-201324Sr.DFMs' Conference New Delhi GEOGRAPHY BRANCH Lines BRANCH Lines

25. E-RIMS DIGITAL RECORD KEEPING E-RIMS DIGITAL RECORD KEEPING ACCOUNTAL RECONCILIATION OF PF BALANCES & GP-49 DIRECT LIFTING OF CASH Cheques in remote Banks specially in Jungle Areas DIRECT LIFTING OF CASH Cheques in remote Banks specially in Jungle Areas e-Processing of CEA / IPAS LINKAGE SMART OFFICE NETWORKING INTERCOM INTERNET INTANET 12-04-201325Sr.DFMs' Conference New Delhi

26. 12-04-201326Sr.DFMs' Conference New Delhi manzarhasan04@gmail.com

27. Keeping of Accounts and compilation thereof at the end of each financial period according to well established procedures and formats. To play a significant role in reduction of expenditure as well as increase in earning to book the whole array of expenditure and earnings by well built mechanism. Scrutiny of investment proposals to enable the management to take a decision of its financial viability. The financial appraisal enables the management to take a decision with eyes wide open and not as if it were a hit in the dark. Preparation of a realistic Revenue and capital Budget against which the actual performance could be appraised. Last but not least, a constant search for application of the latest techniques in financial management. 12-04-201327Sr.DFMs' Conference New Delhi

28. BRANCH LINES BRANCH LINES 12-04-201328Sr.DFMs' Conference New Delhi BACK

29. New Measures Taken: PF RTGS/NEFT File Generation Tagging PRIME (pay related) Module with AFRES On the spot registration 12-04-201329Sr.DFMs' Conference New Delhi

30. e-PATH FOR GP-49 Registration of Application Application Entry in AFRES Auditing the Application on line Co6 Generation Co7 Entry Cheque Section to make RTGS/NEFT Files Bank for RTGS/NEFT Uploading 12-04-201330Sr.DFMs' Conference New Delhi

31. Reduction in Man-Hrs Effective Control Accuracy OUTCOME 12-04-201331Sr.DFMs' Conference New Delhi

32. Procedural Achievement PROMPT PROCESSING OF PF CLAIMS EVEN ON “DAY- 1” PROMPT AND CORRECT PAYMENT TO THE EMPLOYEES’ BANK ACCOUNT THROUGH RTGS/NEFT WITHOUT INVOLVING ANY EXTRA TIME FOR THE PAYMENT PROCESS. 12-04-201332Sr.DFMs' Conference New Delhi BACK

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34. fihggjgjhgle:///G:/ckp/index.html 12-04-2013Sr.DFMs' Conference New Delhi34

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