1. Leading with Wonder National Title I Conference February 2015 U.S. Department of Education Office of State Support (OSS)

2. Making Change Sustainable Management and Program Analyst Office of State Support U.S. Department of Education Jamila Smith K-12 Director Education Delivery Institute (EDI) February 2015 Nick Rodriguez

3. Our objectives for this session  Understand the description of sustainability and its application to the Title I program  Understand the elements of sustainability and there application to the Title I program  Understand the Sustainability Rubric as a tool to support reflection on the sustainability of a priority reform  Identify a priority of the program and reflect on the areas of strength and challenge in its sustainability, and a next step(s) to enhance the sustainability of your work U.S. Department of Education3

4. Our objectives for this session  Understand the description of sustainability and its application to the Title I program  Understand the elements of sustainability and there application to the Title I program  Understand the Sustainability Rubric as a tool to support reflection on the sustainability of a priority reform  Identify a priority of the program and reflect on the areas of strength and challenge in its sustainability, and a next step(s) to enhance the sustainability of your work U.S. Department of Education4

5. Last year, we created a workgroup in the Reform Support Network focused on sustainability U.S. Department of Education5 Work Group Purpose:  Support work group in identifying key body of work that must be sustained in order to reach the State’s student achievement goals.  Assess the current sustainability of that body of work against comprehensive criteria.  Take action to ensure the work is sustained.  Empower staff to manage progress on sustainability strategies using performance management systems and processes.  Contribute learnings within the Work Group and to other States. Comprised of six states – each focused on sustaining different aspects of the work, yet invested in common approaches Hawaii Georgia Delaware Massachusetts New York Maryland

6. We believe that sustainable reforms lead to improved student outcomes U.S. Department of Education6 Priority Reform + Sustainability = Achievement of Priority Goals Sustainable reforms are durable, adaptive and persistently focused on priority goals for improved student growth in the face of changing conditions.

7. Our objectives for this session  Understand the description of sustainability and its application to the Title I program  Understand the elements of sustainability and there application to the Title I program  Understand the Sustainability Rubric as a tool to support reflection on the sustainability of a priority reform  Identify a priority of the program and reflect on the areas of strength and challenge in its sustainability, and a next step(s) to enhance the sustainability of your work U.S. Department of Education7

8. Before beginning to use the tools, let’s clarify the terminology U.S. Department of Education8  A priority goal is one of a subset of student-outcome related goals that is most critical to achieve  A priority reform is a body of work that an SEA is undertaking in order to achieve one or more of its priority goals (e.g. implementing college and career ready standards, ensuring quality data systems, implementing new educator evaluation systems).  A sustainable reform is a priority reform that is durable, adaptive, and persistently focused on priority goals for improved student growth in the face of changing conditions.

9. We define sustainability as having several key characteristics U.S. Department of Education9 System Capacity SEA CapacityState Capacity Performance Management Clarity of Outcomes & Theory of Action Alignment of Resources Collection and Use of Data Accountability for Results Context Alignment of the Statewide System Public Value

10. We define sustainability as having several key characteristics U.S. Department of Education10 Performan ce Managem ent Conte xt System Capacity SEA Capacity Align human capital decisions to support priority goals Build a culture of continuous improvement toward priority goals Align organizational structure to priority goals State Capacity Extend capacity through partnerships Extend capacity in the field Category Variable Element

11. Performance management is a crucial piece of sustainability U.S. Department of Education11 Performance management is a systemic approach to ensure quality and progress toward organizational goals by aligning structures, processes and routines through a set of reinforcing activities that enable an agency to methodically and routinely monitor the connection between the work underway and the outcomes sought.

12. We define sustainability as having several key characteristics U.S. Department of Education 12 Context Performance Management Clarity of Outcomes & Theory of Action Set student outcome targets to achieve priority goals Establish a theory of action and strategies for implementing priority reforms Develop plans that align strategies to priority goals Alignment of Resources Direct resources to priority reforms Establish clear leadership of priority reforms Collection and Use of Data Ensure quality data on performance Ensure quality data on implementation Use data to review progress and make decisions Accountability for Results Link internal accountability to results Link external accountability to results Engage stakeholders about results Category Variable Element

13. We define sustainability as having several key characteristics U.S. Department of Education13 Context Context for Sustaining Reform Alignment of the Statewide System Align the policy agenda to support priority reforms Build a coalition to drive priority reforms Public Value Build stakeholder support for priority reforms Build broad public support for priority reforms Variable Category Element

14. We define sustainability as having several key characteristics U.S. Department of Education14 Context Elements of sustainability rubric: System Capacity SEA Capacity Align human capital decisions to support reform goals Build a culture of continuous improvement toward reform goals Align organizational structure to reform goals State Capacity Extend capacity through partnerships Extend capacity in the field Elements of Sustainability: Performance Management Clarity of Outcomes and Theory of Action Set student outcome targets to achieve priority goals Establish a theory of action and strategies for implementing priority reforms Develop plans that align strategies to priority goals Alignment of Resources Direct resources to priority reforms Establish clear leadership of priority reforms Collection and Use of Data Ensure quality data on performance Ensure quality data on implementation Use data to review progress and make decisions Accountability for Results Link internal accountability to results Link external accountability to results Engage stakeholders about results Elements of Sustainability: Context for Sustaining Reform Alignment of the Statewide Sys. Align the policy agenda to support priority reforms Build a coalition to drive priority reforms Public Value Build stakeholder support for priority reforms Build broad public support for priority reforms Variable Category Element

15. Our objectives for this session  Understand the description of sustainability and its application to the Title I program  Understand the elements of sustainability and there application to the Title I program  Understand the Sustainability Rubric as a tool to support reflection on the sustainability of a priority reform  Identify a priority of the program and reflect on the areas of strength and challenge in its sustainability, and a next step(s) to enhance the sustainability of your work U.S. Department of Education15

16. We have developed a rubric to help users assess progress on these characteristics U.S. Department of Education16 The sustainability rubric is a tool to help the SEA self- assess progress on the key elements of sustainability (provided in both full version and 2- page summary) full version2- page summary

17. The rubric includes questions to consider, descriptors, and look-fors U.S. Department of Education17 Questions to consider Things to look for

18. Our objectives for this session  Understand the description of sustainability and its application to the Title I program  Understand the elements of sustainability and there application to the Title I program  Understand the Sustainability Rubric as a tool to support reflection on the sustainability of a priority reform  Identify a priority of the program and reflect on the areas of strength and challenge in its sustainability, and a next step(s) to enhance the sustainability of your work U.S. Department of Education18

19. Exercise: Reflect on the sustainability of a reform/project U.S. Department of Education19 ▪ Identify an aspect of your program you are interested in ensuring is sustainable ▪ Use the 2-page rubric, reflect on the elements of the rubric that are the top 2 strengths for your project in preparing for sustainability and your top 2 challenges – these should be specific rows of the rubric ▪ Post 2 green dots for your strengths and 2 red dots for your challenges on a nearby sheet of flipchart paper WhatHowTime ▪ Individually or in small groups ▪ 10 minutes ▪ 2-page rubric summary ▪ Green and red dots ▪ Flipchart paper Materials

20. Discussion: Common strengths and challenges  Discuss the common strengths and challenges you see on the flipchart with those sitting around you  Consider: Is there anything to learn from one another’s strengths and challenges? U.S. Department of Education20

21. Discussion: Addressing identified challenges  Consider how you could address the identified challenges in your project’s sustainability  Share and discuss with those sitting nearby  Identify at least one next step (per person) and record it on a post-it. Post them to the blank flipcharts around the room. U.S. Department of Education21

22. Additional tools to help you consider the sustainability of your projects U.S. Department of Education22 Self-assessment workbookSelf-assessment workbook: A 5-exercise workbook designed to help an SEA identify their priority reforms and goals, use the rubric to reflect on their sustainability, and identify areas of focus for strengthening sustainability) Sustainability planning toolSustainability planning tool: A tool to help an SEA plan to address and strengthen the areas of focus that were identified during the self-assessment

23. The Self-Assessment Workbook helps users navigate the rubric Self-Assessment WorkbookSelf-Assessment Workbook: U.S. Department of Education23 Exercise #1: Articulate State priority goals Exercise #2: Identify two to three priority reforms Exercise #3: Assess sustainability of priority reforms Exercise #4: Identify areas of strength Exercise #5: Identify areas of focus for the Work Group

24. The Sustainability Planning Tool helps users plan to address challenge areas U.S. Department of Education24 Sustainability Planning ToolSustainability Planning Tool: The tool asks the user to:  Define the areas of focus  Establish desired outcomes and objectives  Identify key stakeholders  Identify policy and budgeting opportunities  Identify and define strategies  Track progress  Commit to immediate next steps

25. Additional Resources: Performance Management & Engaging Stakeholders U.S. Department of Education25  P ERFORMANCE M ANAGEMENT R ESOURCES  Performance Management Briefs  Case Studies  C OMMUNICATIONS R ESOURCES TO INCREASE ENGAGEMENT  4 I’s Framework  Engaging Stakeholders Templates  Social Media Guide and “Tip Sheets”

26. Questions?

27. Thank you! Please complete this session’s survey Key Contact Information for Sustainability: Jamila Smith (USED): Jamila.Smith@ed.govJamila.Smith@ed.gov Nick Rodriguez (EDI): NRodriguez@deliveryinstitute.orgNRodriguez@deliveryinstitute.org Link to other Sustainability Resources and Tools: https://rtt.grads360.org