1. Research Assistants HIRING AND PAYMENT PROCESS

2. ASSOCIATION OF McGILL UNIVERSITY RESEARCH EMPLOYEES (AMURE/PSAC) Duration of collective agreement April 24, 2013 – April 23, 2016

3. Research Assistants  REGULAR RAs  Already holds a Masters or equivalent degree  May be hired on a full-time (35 hrs/wk) or part-time (< 35 hrs/wk) basis  Position must be posted for 5 working days at the Department or Faculty level.  Hiring is confirmed by letter of appointment (a.k.a. Offer letter)  Renewable & Non-Renewable  May qualify for additional benefits  CASUAL RAs  Student in good standing  Registered undergraduate level or higher  No posting required  Researcher communicates with student verbally about job requirements and expectations  Hiring is confirmed by letter of appointment (a.k.a. Offer letter)  Continuation of casual RA work is contingent on acquiring and maintaining sufficient funding.

4. Casual Student Research Assistant 2 ways to pay  MINERVA by Appointment  Offer letter stipulating conditions of work, hourly rate, start/end date, number of hours per week, number of weeks.  No fluctuations in work schedule  i.e. $22.50/hr x 10 hrs/week x 15 weeks = $3,375  4% vacation pay plus 3.2% holiday indemnity  One-time entry.  PAYROLL (POPS) bi-weekly  Offer letter stipulating conditions of work, hourly rate, start/end date.  Ad hoc hours; fluctuate week to week  Student must complete and submit to Researcher weekly Academic Casual Timesheets  Entitled to 4% vacation pay plus 3.2% holiday indemnity  Researcher will sign and forward to AO for processing via POPS  Multiple submissions during the term

5. Casual Student Research Assistant RATES OF PAY Minimum @ June 1, 2014 June 1, 2015 signing Undergrad Graduate NOTE: Researchers can offer more depending on their budget. In Dept. Of English RAs are typically offered the same hourly rate as TAs, $26.51. $11.18$12.70$12.91 $11.18$13.97$14.90

6. NOTES OF INTEREST  All RAs are paid via Direct Deposit, bi-weekly on Thursdays.  When budgeting take note that all RAs will receive 4% vacation pay plus 3.2% holiday indemnity above their hourly rates.  As of June 1, 2014 3.6%.  Students must have valid Canadian Social Insurance Number in order to be paid.  Non-residents can apply and obtain a CDN SIN so long as long as their Study Permit allows it.  Internal Audit requires that all payments through Payroll or Minerva must have offer letters as supporting documents.  Emails are not an acceptable form of approval in lieu of Researcher’s signature on timesheets and offer letters.

7. LOCATION LOCATION LOCATION  Templates for Casual RA Offer Letters can be found on http://www.mcgill.ca/research/channels/news/amure-template-letters- offer-research-associates-research-assistants-226812 http://www.mcgill.ca/research/channels/news/amure-template-letters- offer-research-associates-research-assistants-226812  AMURE collective agreement can be found on https://www.mcgill.ca/hr/labour-relations/collective-agreements https://www.mcgill.ca/hr/labour-relations/collective-agreements  Newly appointed Casual Research Assistants must complete a ‘Biographical Information for a New Employee’ form; can be found on https://www.mcgill.ca/hr/forms#C https://www.mcgill.ca/hr/forms#C  All the above can also be found on the Department of English website, ‘FOR FACULTY’ link, under Forms & Documents.