1. Staff Scheduling for Fun & Profit

2. Celayix Softwarewww.celayix.com I 888.591.5558 Speaker Warren Dietel  Owner & President Puff ‘n Stuff Catering since 2003  Serial Entrepreneur  Previous Experience – Disney Catering, Disney Weddings, Scott Kay  Current ICA Board Member  Regular Speaker for ICA, Catersource, NACE, The Special Event & EPCAS

3. Celayix Softwarewww.celayix.com I 888.591.5558 Speaker Bim Parmar  Vice President of Marketing – Celayix Software  Previous Experience – SAP, McAfee, Microsoft, AOL  Speaker at Global Events on Business, Productivity and Security  Avid Food and Spirits Enthusiast

4. Celayix Softwarewww.celayix.com I 888.591.5558 Agenda  How to reduce the time, complexity and cost of scheduling event staff  How to ensure staffing costs don’t break the budget and profitability of your event  How to prepare for the ACA and maintain control of your health care costs

5. Celayix Softwarewww.celayix.com I 888.591.5558 The Previous Situation Scheduling Event Resources:  Time Consuming  Complex  Error Prone  Unable to Track Actuals

6. Celayix Softwarewww.celayix.com I 888.591.5558 Step 1 – Gather Availability Can you work next week? Who this? Umm… Mama?

7. Celayix Softwarewww.celayix.com I 888.591.5558 Step 2 – Gather Requirements  Customer Requirements  Budget Constraints  Venue Rules  Staff Availability & Skills

8. Celayix Softwarewww.celayix.com I 888.591.5558 Step 3 – Schedule the Event

9. Celayix Softwarewww.celayix.com I 888.591.5558 Step 4 – Communicate Schedule

10. Celayix Softwarewww.celayix.com I 888.591.5558 Step 5 – Track Attendance Did you buddy punch for Joe? Yes LOL!

11. Celayix Softwarewww.celayix.com I 888.591.5558 Step 6 –Replace No-Shows Can you work tonight? Who this? Umm… Mama?

12. Celayix Softwarewww.celayix.com I 888.591.5558 Step 7 – Billing & Payroll  Collate Attendance Data from Event Records  Crunch Data and Compile:  Payroll Report  Billing Report

13. Celayix Softwarewww.celayix.com I 888.591.5558 The Challenge  Increase efficiency  Proactively reduce labor costs  Increase staff engagement and communication  Better serve customers with adequate coverage Better, Faster, Cheaper

14. Celayix Softwarewww.celayix.com I 888.591.5558 How Puff ‘n Stuff Solved the Problem  Advanced Scheduling  Time & Attendance

15. Celayix Softwarewww.celayix.com I 888.591.5558 Rules-Based Scheduling Schedule based on :  Customer/Contract Requirements  Event Budgets  Employee Skills  Employee Availability  Regulatory Requirements  Contain Costs  Maintain Profit Margin

16. Celayix Softwarewww.celayix.com I 888.591.5558 Collaborative Scheduling  Via Secure Online Portal  Staff Provide Their Own Availability & Preferences  Easily Share Event Schedules  Staff Confirm Shifts Online  Quickly Locate Available Staff to Fill No-Shows Thanks! I can work Saturday!

17. Celayix Softwarewww.celayix.com I 888.591.5558 Employee Self-Scheduling  Post Available Shifts to Online  Staff Call/Log-in and Bid on Available Shifts  Managers Set Business Rules Ensuring Proper Coverage

18. Celayix Softwarewww.celayix.com I 888.591.5558 Time Tracking  Track and collect employee time worked and accurately match against scheduled shifts  Eliminate Employee Time Theft  Alerts for Late Check-in, or No-Shows  Avoid Litigation

19. Celayix Softwarewww.celayix.com I 888.591.5558 Reporting  Produce, Share and Analyze Data  Measure and Understand Your Workforce  Forecast Costs to Make Strategic Business Decisions

20. Celayix Softwarewww.celayix.com I 888.591.5558 Integration  Billing Systems  Payroll Systems 

21. Celayix Softwarewww.celayix.com I 888.591.5558 Affordable Healthcare Act  Applies to all SMB with over 50 FTE – during a… Look Back Period  Do you know if you’re affected?

22. Celayix Softwarewww.celayix.com I 888.591.5558 Look Back Period  The Measurement Period  3-12 months to Determine Full Time Status  More Than 30hrs/week  The Administrative Period  90 days to Crunch Numbers  The Stability Period  Not less than Measurement Period  Employee is Considered Full-Time

23. Celayix Softwarewww.celayix.com I 888.591.5558 How Does it Work?  Measurement Period

24. Celayix Softwarewww.celayix.com I 888.591.5558 How Does it Work?  Admin Period

25. Celayix Softwarewww.celayix.com I 888.591.5558 How Does it Work?  Stability Period

26. Celayix Softwarewww.celayix.com I 888.591.5558 ACA Threshold  Step 1 Full Time Employee Count

27. Celayix Softwarewww.celayix.com I 888.591.5558 ACA Threshold  Step 1 Full Time Employee Count  Step 2 Calculate FTEs

28. Celayix Softwarewww.celayix.com I 888.591.5558 ACA Threshold  Step 1 Full Time Employee Count  Step 2 Calculate FTEs  Step 3 Total FTE Count

29. Celayix Softwarewww.celayix.com I 888.591.5558 How to Maintain Control of ACA Costs  Time & Attendance Tracking & Reporting:  Report on Hours Worked by Casual Staff During Measurement Period  Alleviate Manual Processing for Admin Period  Track and Monitor Work Status of Casual Staff During Stability Period

30. Celayix Softwarewww.celayix.com I 888.591.5558 How to Maintain Control of ACA Costs  Automated Scheduling Business Rules Prevent :  Casual Staff from Being Scheduled >30hrs/week  Any Staff from Being Scheduled for Overtime  Any Event Staff Costs from Exceeding Budget

31. Celayix Softwarewww.celayix.com I 888.591.5558 Questions Email: b.parmar@celayix.com Toll-Free: 1-888-591-5558 www.celayix.com