1. Update on the Public Access to the Tokay High School Track A Presentation to the Board of Education October 16, 2012 Prepared by Facilities and Planning

2. Background The Tokay High Track was recently closed to the casual public due to unauthorized after- hours use In response to community requests, a committee consisting of representatives from the public, the Board of Education and District staff have met to develop a strategy that will allow continued limited public access to the track 8/30/2012Public Acces to the Tokay High Track2

3. Outcomes As a result of these discussions, ideas for a pilot open-use program have been created – Limited weekday use is now allowed, with site custodial staff holding responsibility for closing facility at dusk each weekday. – Strategies that would allow the facility to be opened to causal public use on weekends and during other non- student contact times are being developed 8/30/2012Public Acces to the Tokay High Track3

4. Casual Public Use Strategies Two primary strategies are being explored – Liability insurance policy and facility use agreement, with a non- replecatable gate key issued to user representative; facility use fee waived; hours of operation TBD – Liability wavier for each registered user, swipe card issued for single gate access, minimal annual fee to cover program administration; facility use fee waived; hours of operation TBD Staff and public representatives will continue to meet in order to determine the best strategy to create a casual public use plan Once finalized, this plan will be brought to the Board for review and approval 8/30/2012Public Acces to the Tokay High Track4