1. Organizing & Preparing Your Curriculum Vitae Christine A. Gleason, M.D.

2. Curriculum Vitae from the Latin: from the Latin: “Curriculum” (course) “Curriculum” (course) “Vitae” (of life) “Vitae” (of life)

3. Purposes of your CV Inform prospective employers of your qualifications and experience for a position Inform prospective employers of your qualifications and experience for a position Demonstrate your academic achievements for: Demonstrate your academic achievements for: Division Head/Chair Annual Reviews Division Head/Chair Annual Reviews Appointments and Promotions committees Appointments and Promotions committees Funding agencies Funding agencies Award committees Award committees

4. Inside/Outside CV? “Inside” CV: “Inside” CV: Promotions committees Promotions committees Institutional awards/recognition Institutional awards/recognition “Outside” CV: “Outside” CV: Job searches Job searches Application/nomination for national positions/awards Application/nomination for national positions/awards

5. CV: Basic Tips Keep it simple, readable, succinct Keep it simple, readable, succinct Content and presentation are both important Content and presentation are both important Don’t embellish! Don’t pad! Don’t repeat! Don’t embellish! Don’t pad! Don’t repeat! Consider eliminating CV “relics” Consider eliminating CV “relics” Marital status; name of spouse; children/birthdates Marital status; name of spouse; children/birthdates Hobbies & Other Interests Hobbies & Other Interests

6. CV: Basic Tips For internal CV: Use UWSOM Format!! For internal CV: Use UWSOM Format!! Use consistent style, formatting Use consistent style, formatting Chronological order? Reverse chronological? Chronological order? Reverse chronological? Include a header with your name and page number on each page Include a header with your name and page number on each page Times Roman; 11 or 12 point font; 1 inch margins Times Roman; 11 or 12 point font; 1 inch margins Bold your name (?1-2 font sizes bigger than rest) Bold your name (?1-2 font sizes bigger than rest)

7. CV: Basic Tips For external CV, don’t use acronyms; spell out institutional words (e.g. UWMC; SCH; RRF) For external CV, don’t use acronyms; spell out institutional words (e.g. UWMC; SCH; RRF) Print a copy regularly & check for irregularities Print a copy regularly & check for irregularities e.g., avoid new headings at bottom of page e.g., avoid new headings at bottom of page Keep it up-to-date Keep it up-to-date Include date last revised on front page Include date last revised on front page Add new events/items as they happen Add new events/items as they happen

8. CV: Basic Tips Use available resources Use available resources UW Center for Career Services UW Center for Career Services AAMC [ www.aamc.org ] AAMC [ www.aamc.org ] Chronicle of Higher Education [http://chronicle.com] Chronicle of Higher Education [http://chronicle.com] Colleagues’ CVs Colleagues’ CVs Get feedback from colleagues, mentors, career advisors on both content and presentation Get feedback from colleagues, mentors, career advisors on both content and presentation

9. CV: Basic Tips Avoid big blocks of wordy, descriptive text Avoid big blocks of wordy, descriptive text Split any long lists into subcategories Split any long lists into subcategories e.g., Teaching activities Students; Residents; Fellows; Community/CME Students; Residents; Fellows; Community/CME When sending paper CV, do not print on both sides of the paper (backside might be overlooked when copied for distribution) When sending paper CV, do not print on both sides of the paper (backside might be overlooked when copied for distribution)

10. Personal Data No Social Security number! No Social Security number! Consider eliminating CV relics (marital status; spouse’s name; names and birth dates of kids) Consider eliminating CV relics (marital status; spouse’s name; names and birth dates of kids) Contact information Contact information Be concise (no embellishments) & be accurate Be concise (no embellishments) & be accurate Consider including e-mail address Consider including e-mail address

11. Education Time to leave high school behind Time to leave high school behind Spell out full name of degree and university and note year of graduation Spell out full name of degree and university and note year of graduation If currently working on a degree, put the word “candidate” after name of degree and note expected year of graduation If currently working on a degree, put the word “candidate” after name of degree and note expected year of graduation

12. Postgraduate Training OK to put internship together with your residency training, if done in the same institution OK to put internship together with your residency training, if done in the same institution If there’s a gap, consider adding an explanatory phrase: If there’s a gap, consider adding an explanatory phrase: 1988-90: Pediatric Residency (PL-1,2) Case Western 1988-90: Pediatric Residency (PL-1,2) Case Western **1990-91: Solo swim across the Atlantic Ocean 1991-92: Pediatric Residency (PL-3). Case Western 1991-92: Pediatric Residency (PL-3). Case Western

13. Faculty Positions Held Place and Date Place and Date These include: These include: Acting/Instructor positions Acting/Instructor positions Assistant, Associate, Full Professor Assistant, Associate, Full Professor May include academic “track” (e.g. Clinician-Educator) May include academic “track” (e.g. Clinician-Educator) Division or Department faculty administrative roles Division or Department faculty administrative roles Examples: Division Head; Vice-Chair; Associate Dean; Residency Program Director (?) Examples: Division Head; Vice-Chair; Associate Dean; Residency Program Director (?)

14. Hospital Positions Held Places and Dates Places and Dates Medical staff positions Medical staff positions Clinical Program direction goes here Clinical Program direction goes here Committee membership can go under Special Local Responsibilities Committee membership can go under Special Local Responsibilities Do not duplicate Postgraduate Training Do not duplicate Postgraduate Training

15. Honors/Awards Leave high school behind Leave high school behind Include non-academic honors/awards, if noteworthy/appropriate: Include non-academic honors/awards, if noteworthy/appropriate: 1980: Photographer of the Year, Life Magazine 1980: Photographer of the Year, Life Magazine 1990: Olympic gold medal, US Bobsled team 1990: Olympic gold medal, US Bobsled team

16. Board Certification/Licensure Spell out certifying Board(s) and be accurate! Spell out certifying Board(s) and be accurate! American Board of Pediatrics, General Pediatrics American Board of Pediatrics, General Pediatrics Include date of certificate and recertification (or “engaged in maintenance of certification”) Include date of certificate and recertification (or “engaged in maintenance of certification”) Provide accurate information regarding all medical licenses (including inactive ones) Provide accurate information regarding all medical licenses (including inactive ones) Remember that all Certification and Licensure information is in the public domain! Remember that all Certification and Licensure information is in the public domain!

17. Professional Organizations Note if membership is elected : Note if membership is elected : 1990 Member (elected) Society of Great Doctors 1990 Member (elected) Society of Great Doctors Include offices held: Include offices held: 1990-present. Member, American Medical Association (President, 1999-2000) 1990-present. Member, American Medical Association (President, 1999-2000) Can include non-academic organizations here too, if appropriate Can include non-academic organizations here too, if appropriate 2005-present. Member, Board of Directors, Gates Foundation 2005-present. Member, Board of Directors, Gates Foundation

18. Special National Responsibilities Purpose: Highlight your national recognition Purpose: Highlight your national recognition Physician-Scientists/Scientists Physician-Scientists/Scientists Study sections; advisory councils Study sections; advisory councils Research society leadership roles Research society leadership roles Clinician-Educators Clinician-Educators Educational or clinical task forces; program director organizations; legislative/policy work Educational or clinical task forces; program director organizations; legislative/policy work Leadership in clinical organizations (e.g. AAP, AHA) Leadership in clinical organizations (e.g. AAP, AHA)

19. Special Local Responsibilities University and Hospital Committees (but do not duplicate teaching committees listed under Teaching Responsibilities) University and Hospital Committees (but do not duplicate teaching committees listed under Teaching Responsibilities) Consider grouping University and Hospital activities separately if you do too much! Consider grouping University and Hospital activities separately if you do too much! Community Service work (or can list under “Other” at end) Community Service work (or can list under “Other” at end)

20. Teaching Responsibilities Limit descriptive text here (Appendix?) Limit descriptive text here (Appendix?) List courses taught or lecture series organized (not your specific lectures—that comes later) List courses taught or lecture series organized (not your specific lectures—that comes later) List any teaching committees (& your role) List any teaching committees (& your role) Usually list any training program direction here Usually list any training program direction here List regional/national teaching roles here List regional/national teaching roles here List your trainees here (and current institution) List your trainees here (and current institution) Consider adding the dates of your involvement Consider adding the dates of your involvement

21. Editorial Responsibilities Generally reserved for journal Editorial Board memberships but… Generally reserved for journal Editorial Board memberships but… OK to list journal article reviewer: OK to list journal article reviewer: Ad Hoc Journal Article Reviewer for: Ad Hoc Journal Article Reviewer for: New England Journal of Medical New England Journal of Medical Journal of the American Medical Association Journal of the American Medical Association Proceedings of the National Academy of Science Proceedings of the National Academy of Science The Lancet The Lancet

22. Research Funding Be comprehensive and use consistent format: Be comprehensive and use consistent format: Title; project number; your role (PI, co-investigator); source; dates; annual direct costs Title; project number; your role (PI, co-investigator); source; dates; annual direct costs Include ALL funding, internal and external Include ALL funding, internal and external Active Active Inactive Inactive Pending Pending Planned? Planned?

23. Bibliography Divide into UWSOM designated sections Divide into UWSOM designated sections Manuscripts in Refereed Journals (include “in press” and list name of journal) Manuscripts in Refereed Journals (include “in press” and list name of journal) Book Chapters Book Chapters Published books, videos, software Published books, videos, software Other publications Other publications OK (in my opinion) to list Manuscripts Submitted but DO NOT list Manuscripts “in preparation” OK (in my opinion) to list Manuscripts Submitted but DO NOT list Manuscripts “in preparation”

24. Bibliography Number each publication within each section Number each publication within each section Use consistent format throughout Use consistent format throughout Bold your name and consider higher font for it Bold your name and consider higher font for it Gleason CA, Smith JD, Jones MD. Gleason CA, Smith JD, Jones MD. Check for duplications, redundancies, typos Check for duplications, redundancies, typos

25. Abstracts Purpose(s): Purpose(s): Tells about your current work in progress (but not published yet) Tells about your current work in progress (but not published yet) Illustrates your participation at national meetings Illustrates your participation at national meetings Should indicate whether and how you presented the abstract (poster; platform; plenary, etc.) Should indicate whether and how you presented the abstract (poster; platform; plenary, etc.) Consider limiting the number of abstracts especially if you have far fewer manuscripts! Consider limiting the number of abstracts especially if you have far fewer manuscripts! “Recent Abstracts Presented (2005 to present)” “Recent Abstracts Presented (2005 to present)”

26. Invited Lectures Use consistent format Use consistent format Title; Venue (Conference title; location); Year Title; Venue (Conference title; location); Year Do not list every talk ever given to housestaff, medical students, etc. Do not list every talk ever given to housestaff, medical students, etc. Do list local Grand Rounds, regional outreach education talks, national/international lectures Do list local Grand Rounds, regional outreach education talks, national/international lectures Note if you were a Visiting Professor Note if you were a Visiting Professor

27. Other Languages (and proficiency level) Languages (and proficiency level) Community Service Community Service Other (serious) employment history Other (serious) employment history Hobbies; special interests (depends what these are—not generally recommended) Hobbies; special interests (depends what these are—not generally recommended) For job searches (“outside CV”), provide separate page of References (3), including contact information and relationship to you For job searches (“outside CV”), provide separate page of References (3), including contact information and relationship to you