1. FP1105: Understanding wood cell wall structure, biopolymer interaction and composition: implications for current products and new material innovation
Management Committee meeting
Faculdade de Ciências e Tecnologia
Universidade de Coimbra, Portugal 9th of May 2014

2. 1. Adoption of the Agenda 1. Adoption of agenda
2. Matters arising from previous minutes
3. Report from the COST Office
3.1 News from the COST Office
3.2 Status of Action, including participating countries
3.3 Budget Status, budget planning and allocation process (LOS t.b.a)
4. Progress report of working groups
5. Action planning
5.1 Annual Progress Conference (preparation and/or feedback from DC)
5.2 Action Budget Planning
5.3 Action Planning (including meetings)
5.3.1 Location and date of next meeting
5.3.2 Long-term planning (including anticipated locations and dates of future meetings)
6. STSM status, applications
7. Publications, dissemination and outreach activities
8. Request for new members
9. Promotion of gender balance and of Early Stage Researchers (ESR)
10. Non-COST country participations
11. AOB

3. 2. Matters arising from previous MC meeting
None

4. Agenda 1. Adoption of agenda 2. Matters arising from previous minutes
3. Report from the COST Office
3.1 News from the COST Office
3.2 Status of Action, including participating countries
3.3 Budget Status, budget planning and allocation process (LOS t.b.a)
3.4 Review of monitoring and progress report
4. Progress report of working groups
5. Action planning
5.1 Annual Progress Conference (preparation and/or feedback from DC)
5.2 Action Budget Planning
5.3 Action Planning (including meetings)
5.3.1 Location and date of next meeting
5.3.2 Long-term planning (including anticipated locations and dates of future meetings)
6. STSM status, applications
7. Publications, dissemination and outreach activities
8. Request for new members
9. Promotion of gender balance and of Early Stage Researchers (ESR)
10. Non-COST country participations
11. AOB

5. 3.1 News from the COST office
e-COST system will soon be further enhanced through the implementation of a Strong Authentication feature, enabling Online Travel Reimbursement Request (OTRR) forms to be submitted fully online. Strong Authentication will enable Action participants and other relevant stakeholders to identify themselves as unique individuals to the e-COST system in a fully secure way, and thus submit not only supporting documents but also the OTRR form (which currently still needs to be signed and sent in hard copy) completely online.

6. 3.2. Status of the COST Action
MoU oc
CSO Approval date
01/12/2011
Start of Action
24 My 2012
Entry into force
12/01/2012
End of Action
23 May 2016
24 May 2012
Budget: € (1/7/2014 – 30/6/2015)

7. 3.2. Status of Action: participating countries
24 COST countries
Austria
Luxembourg
Bulgaria
Norway
Croatia
Poland
Czech Republic
Portugal
Denmark
Romania
Finland
Slovenia
France
Spain
Germany
Sweden
Greece
Switzerland
Hungary
Turkey
Italy
Ukraine
Latvia
United Kingdom

8. COST countries NOT signed up to the FP1105 Action
3.2. Status of Action: COST countries not participating in the Action
COST countries NOT signed up to the FP1105 Action
Bosnia and Herzegovina
Brussels
Cyprus
Estonia
Iceland
Ireland
Lithuania
Malta
Netherlands
Slovakia
Serbia
Former Yugoslav Republic of Macedonia

9. 24 countries participating from a total of 35
3.2. Status of Action: FP1105 Participation
24 countries participating from a total of 35
How we can have more countries joining the Action?
Each country brings 5000€ to the Action

10. FP1105 Cost Action Links
COST Action FP1006: Bringing new functions to wood through surface modification
COST Action FP1205: Innovative applications of regenerated wood fibres
COST Action FP0901: Analytical techniques for biorefineries
COST Action MP1006: Fundamental Problems in Quantum Physics

11. 3.3. Budget Status
Grant period: 01/07/ /06/2014 Allocated budget: € 149, 700 A. SUMMARY BUDGET (1) TRAVEL COST FOR MEETINGS 93,910 € (2) SHORT-TERM SCIENTIFIC MISSIONS 20,000 € (3) TRAINING SCHOOLS 16,1400 € (4) PUBLICATIONS, DISSEMINATION, OUTREACH 500 € (5) OTHER EXPENSES 0 € B. TOTAL SCIENCE EXPENDITURE (sum of (1) to (5)) 130,550 € C. Financial & Scientific Administration and Coordination (max. of 15% of B.) 19,582.5 € D. TOTAL EXPENDITURE (B+C) 150,132 € .

12. 3.3. Budget Status: Budget allocated for this workshop

13. Local organiser support for Coimbra requires MC approval:
3.3. Budget Status: Local organiser support
Local organiser support for Coimbra requires MC approval:
45 participants x 20€ per day/per participant = 1,800€ (depends on the number of participants that have finally attended the workshop, so this amount it can vary)

14. Agenda 1. Adoption of agenda 2. Matters arising from previous minutes
3. Report from the COST Office
3.1 News from the COST Office
3.2 Status of Action, including participating countries
3.3 Budget Status, budget planning and allocation process (LOS t.b.a)
4. Progress report of working groups
5. Action planning
5.1 Annual Progress Conference (preparation and/or feedback from DC)
5.2 Action Budget Planning
5.3 Action Planning (including meetings)
5.3.1 Location and date of next meeting
5.3.2 Long-term planning (including anticipated locations and dates of future meetings)
6. STSM status, applications
7. Publications, dissemination and outreach activities
8. Request for new members
9. Promotion of gender balance and of Early Stage Researchers (ESR)
10. Non-COST country participations
11. AOB

15. 5.2. Action budget planning
Workshops
Title: First workshop
Location:
Zurich, Switzerland
Date:
11 and 12 November 2014
Number of participants to be reimbursed: 45
Travel costs:
£500.00
20,000.00
Accommodation costs (3 nights):
120.00
14, €
Daily allowance (2 days):
£20.00
4, €
Organisational support:
£40.00
1, €
40,800 €
Title: Second workshop
San Sebastian, Spain
May, 2015
500.00
20,000.00€
£120.00
Daily allowance ( 3 days):

16. Task group meeting 12,000.00 € Title: WG task meetings Location:
t.b.d.
Date:
Number of participants to be reimbursed: 15
Travel costs:
500.00
6,000.00
Accommodation costs (2 nights):
120.00
3, €
Daily allowance ( 2 days):
20.00
1, €
Organisational support:
20.00/day €
One meeting per WG
12, €

17. STSM
8 STSMs
20,000 €

18. TRAINING SCHOOLS 23,600.00 € Title: t.b.d Location: t,.b.d Date:
Number of participants to be reimbursed: 20
Trainees Grants:
1000 €
20,000.00
Number of Trainers to be reimbursed: 2
Travel costs:
1,600.00
Organisational support:
20€/day
2,000.00
23, €

19. 5.3. Action planning

20. 5.3. Action planning: Location of next meeting
Location: Zurich (Switzerland) Dates: November 2015 Local organiser: Ingo Burget

21. 5.3. Action planning: Long term planning
Location and dates of future meetings: San Sebastian, May 2015 Discussion around perhaps 3-4 smaller focused working group meetings instead of a larger workshop.

22. STSM status
SHORT-TERM SCIENTIFIC MISSIONS BUDGET: 20,000 € (2 500€/STSM)

23. 6. STSM applications 8 STSM, 2 already approved and 2 requested
Approved STSM for
Applicant
Host Institution
Duration (days)
Grant (€)
Heiko Lange
Olena Sevastyanova (KTH) 12
1,790
Dr. Emil Engelund
Lauri Rautkari (Aalto University) 5
800
Requested STSM for
Applicant
Host Institution
Beata Podkościelna
Olena Sevastyanova (KTH)
Magdalena Sobiesiak

24. Agenda 1. Adoption of agenda 2. Matters arising from previous minutes
3. Report from the COST Office
3.1 News from the COST Office
3.2 Status of Action, including participating countries
3.3 Budget Status, budget planning and allocation process (LOS t.b.a)
4. Progress report of working groups
5. Action planning
5.1 Annual Progress Conference (preparation and/or feedback from DC)
5.2 Action Budget Planning
5.3 Action Planning (including meetings)
5.3.1 Location and date of next meeting
5.3.2 Long-term planning (including anticipated locations and dates of future meetings)
6. STSM status, applications
7. Publications, dissemination and outreach activities
8. Request for new members
9. Promotion of gender balance and of Early Stage Researchers (ESR)
10. Non-COST country participations
11. AOB

25. No planned dissemination or outreach activities so far.
7. Publications, dissemination and outreach activities
2 publications to date:
Need more feedback on this
No planned dissemination or outreach activities so far.

26. 8. Request for new members
New requests are approved by the management committee members via .

27. 9. Promotion of gender balance and ESR
Year 1
Year 2
Total No. of Individuals 10 2
ESRs 35 6
Female 4

28. 10. Non-COST country participations
8 Non-COST countries
Argentina
Australia
Brazil
Canada
China
New Zealand
South Africa US

29. 11. AOB