1. “Court House Information Processing System” as it pertains to 2.420 Manatee County Clerk of Circuit Court R B “Chips” Shore, Clerk Presenters: Chips Shore & Jeff Taylor

2. A Three Legged Stool  Clerks requirements Must go to electronic files per Florida Legislative act.  Filers requirements All must file electronically in all case types by October of this year  Judges Requirements Are you kidding  Need all three to have cost replacement in our offices

3. Discussion Topics Court House Information Processing System  Confidentiality Subscriber Roles Case & Document Security Redaction & Viewable On Request © (VOR)  Live Web Demonstration  How Manatee can Help You

4. Subscriber Role Pyramid Restricted Access Broader Access

5. Confidentiality  Case Type Security Compare the type of case against the User accessing it and determine whether access is permitted  Document Security Based on the type of document Access is permitted based on User role/permissions  Information within Documents Redaction Viewable on Request © (VOR) documents

6. Security Types  Public  Viewable on Request © (VOR)*  Confidential  Sealed  Expunged

7. Viewable on Request (VOR © ) Has been extremely important  When a user clicks on a document that is VOR, instead of being able to view it, a request is generated to a clerk who redacts personal numbers or the identity of victims of sexual or child abuse  Examples: Cases: Criminal Sexual or Child Abuse, Sexual Violence Documents: Depositions, Transcripts, Letters

8. Viewable on Request © Docs we determined to be Sensitive  Notification: Once requested and reviewed, an email is sent to the requestor and then they can view it  Subsequent Views: Once reviewed the document becomes a public document and next person does not have to request review

9. Redaction  Three Pass Redaction aiRedact (Mentis Technology) All Court Records Upfront Workflow Viewable On Request © Redaction using aiRedact Public or Subscriber VOR Requests

10. Web Demo www.manateeclerk.org

11. How Can We Help You Provide Public Access  Customer Types Defined by Access Roles  Security Matrix: Case Type Document Type  Pilot Site Source Code

12. Jeff TaylorR B “Chips” Shore jeff.taylor@manateeclerk.comchips.shore@manateeclerk.com Questions