2. Expanding the Use of Project Controls “SECTION 17. Section 39 of said chapter 6C, as appearing in the 2010 Official Edition, is hereby amended by adding the following subsection:- (c) The Administrator shall establish within the Division an internal project controls unit to oversee all statewide program projects in line with the department’s performance and asset management system. The Administrator shall establish and implement project controls to ensure that projects carried out pursuant to this chapter shall be completed in the most efficient possible manner. The internal project controls unit shall be subject to section 29A of chapter 29.”

4. October 2013 Highway – Fiscal Responsibility 4 State Fiscal Year Data includes both Pre-MassDOT and Post-MassDOT contracts

6. ACEC – 21JAN14 6 Data includes both Pre-MassDOT and Post-MassDOT contracts State Fiscal Year

7. ACEC – 21JAN14

8. New Requirements: Development of Contract Time Determination Schedules Bottom Up Estimate for Lump Sum Items Development of Incentive/Disincentive Clauses

9. Link to project management home page

10. Link to Project Controls Toolkit

11. ACEC – 21JAN14 Construction Contract Time Determination CCTD Toolkit: Includes guidance on how to develop a CCTD Attach A: Calendars and Seasonal Restrictions Attach B: Guidance concerning approval to waive non-work periods Attach C: Sample Special Provisions for Prosecution of Work Attach D: Sample Special provisions for Railroad Operations Attach E: Incentive/Disincentive Checklist Attach F: Sample 25% Durations Estimation Attach G: Sample 75% CCTD Development Attach H: CCTD Checklist

12. ACEC – 21JAN14

13. CCTD Toolkit: Includes guidance on how to develop a CCTD Attach A: Calendars and Seasonal Restrictions Attach B: Guidance concerning approval to waive non-work periods Attach C: Sample Special Provisions for Prosecution of Work Attach D: Sample Special provisions for Railroad Operations Attach E: Incentive/Disincentive Checklist Attach F: Sample 25% Durations Estimation Attach G: Sample 75% CCTD Development Attach H: CCTD Checklist

14. ACEC – 21JAN14 Bottom Up Estimate Toolkit:

15. ACEC – 21JAN14

17. Incentive/Disincentives Guidance (Also include in CCTD Toolkit) New Engineering Directive Incentive/Disincentive Checklist At 25% if the project is a candidate for I/Ds, then when you complete the CAPE you use Item 999.785 Incentive and include an amount that is equal to 5% of the project estimate. You must also include Item 999.786 Disincentive, which has a $0.00 value. At 75% and beyond designer must complete: I/D Calculation Sheet Example

18. ACEC – 21JAN14 Attach C:Attach C: Sample Special Provisions for Prosecution of Work Attach DAttach D: Sample Special provisions for Railroad Operations

19. ACEC – 21JAN14 One Version of Scope and Work Hour Forms: Description of Standard Tasks and Revised Scope and Workhour Forms Enhanced Invoice Narrative: Payment Processing Guidance Invoice Template Updated Design Schedules: Currently working on revised design schedules for bridge.

20. Link to Scope of Services Page

21. Link to Design Schedule Templates

23. ACEC – 21JAN14 Update Distribution Chart and ChecklistsDistribution Chart and Checklists SEE HANDOUT

24. ACEC – 21JAN14 Project Controls Contacts: General Information: Victoria Sheehan, Manager of Strategic Planning and Highway Performance Tel: 857 368 8789 Email: Victoria.Sheehan@state.ma.us Accelerated Bridge Program Controls: Robert Gearheart, Manager of ABP Project Controls Tel: 857 368 8713 Email: Robert.Gearheart@state.ma.us Training and Sample Documentation: Matt Poirier, Project Controls Unit Tel: 617-548-3514 Email: Matthew.M.Poirier@state.ma.us

25. ACEC – 21JAN14 Contact for Bridge Contracts: New Master Agreement Contracts: Mike Bastoni Tel: 857 368 8789 Email: michael.bastoni@state.ma.usmichael.bastoni@state.ma.us Design Contracts: Mike PapadopoulosTel: 857 368 9334 Email: Michael.Papadopoulos@state.ma.usMichael.Papadopoulos@state.ma.us Inspection/Rating Contracts: Mike BloukosTel: 857 368 9355 Email: Michael.Bloukos@state.ma.usMichael.Bloukos@state.ma.us Invoices: Victoria SwansonTel:857 368 4636 Email: Victoria.Swanson@state.ma.usVictoria.Swanson@state.ma.us Dellren Lindsey Tel: 857 368 9312 Email: lindsey@dot.state.ma.uslindsey@dot.state.ma.us