2. Government Accountability Board, P.O. Box 7984, Madison, WI 53707-7984 | 608-261-2028 | web: gab.wi.gov | email: gab@wi.gov Rev 2011-09 Overview of Absentee Voting Rules Electors Served by Special Voting Deputies (SVDs) 17mins Part One

3. General Absentee Guidelines Overview of Absentee Voting Rules Electors Served by Special Voting Deputies (SVDs) General Absentee Guidelines

4.  Voter must be registered before receiving an absentee ballot 3  The written request may be made by:  Mail  Email  Fax  In-person  Clerk must receive a written request for an absentee ballot that contains the required information General Absentee Guidelines

5. 4  Clerks must be available to receive absentee ballot requests through the deadlines regardless of official office hours  Request must be received by the deadlines outlined in this presentation No ballots may be sent after these deadlines.

6.  Absentee ballots must be available for absentee voting by mail 5 General Absentee Guidelines  Any exceptions to the photo ID requirement only apply to voters who vote absentee by mail (or by email or fax for military and overseas voters)  47 days before the partisan primary, general election and presidential preference  21 days before all other elections

7.  Absentee ballots must be available for in-person absentee voting beginning the 3rd Monday before each election  The photo ID exceptions in this presentation do not apply for voters when voting in-person absentee – except for confidential electors 6 General Absentee Guidelines Clerks must check any mail delivered by 4pm on Friday for absentee ballots  Voted absentee ballots can be returned no later than 4pm on the Friday following an election, but must be postmarked by Election Day

8. General Absentee Guidelines Overview of Absentee Voting Rules Electors Served by Special Voting Deputies (SVDs) Indefinitely Confined Electors

9. 8 Definition: Definition: Voters indefinitely confined due to age, infirmity, disability or illness. Elector must have applied for absentee ballots as an indefinitely-confined elector.Definition: Indefinitely Confined Electors

10. 9 Application Requirements  Absentee applications must be received no later than 5pm on the Friday prior to the election  Voter must indicate on the absentee application they are indefinitely confined Indefinitely Confined Electors

11.  Proof of identification is not required for indefinitely confined voters 10 Indefinitely Confined Electors Proof of Identification

12. 11 Indefinitely Confined Electors Proof of Identification  By signing the certificate envelope, the witness is certifying that they have verified the name and address of the voter. This satisfies the ID requirement for indefinitely confined electors  Proof of identification is not required for indefinitely confined voters

13. 12 Indefinitely Confined Electors Proof of Identification  By signing the certificate envelope, the witness is certifying that they have verified the name and address of the voter. This satisfies the ID requirement for indefinitely confined electors  Proof of identification is not required for indefinitely confined voters  The clerk must initial the absentee certification envelope indicating that the voter has met the photo ID requirement before sending the absentee ballot to the indefinitely confined voter

14. 13 Duration of Requests  Indefinitely Confined electors can receive ballots automatically for as long as the ballots are returned (“permanent” status)  If a ballot is not returned, send 30-day notice  Send 30-day notice only after general elections  If voter responds to notice, keep on permanent list  If voter does not respond to notice, cancel absentee application (remove from permanent list) Indefinitely Confined Electors

15. Electors Served by Special Voting Deputies (SVDs) General Absentee Guidelines Overview of Absentee Voting Rules Electors Served by Special Voting Deputies (SVDs) Indefinitely Confined Electors

16. Care Facilities:  Community Based Residential Facility (CBRF)  Retirement home  Residential care apartment complex  Adult family home 15 Definition: Definition: Voters residing in nursing homes or certain care facilities that are served by special voting deputies.Definition: Electors Served by Special Voting Deputies ( SVDs )

17. 16 SVD Requirements  Absentee voting in nursing homes must be conducted through two SVDs Electors Served by Special Voting Deputies ( SVDs )

18.  A clerk may decide to send SVDs to other care facilities but is not required too 17 SVD Requirements  Absentee voting in nursing homes must be conducted through two SVDs Electors Served by Special Voting Deputies ( SVDs )

19.  A clerk may decide to send SVDs to other care facilities but is not required too  The clerk appoints two SVDs to conduct absentee voting 18 SVD Requirements  Absentee voting in nursing homes must be conducted through two SVDs Electors Served by Special Voting Deputies ( SVDs )

20. 19 SVD Requirements  SVDs must be qualified electors of the municipality  Notice must be posted of the date and time of the visit  SVDs must make two visits to the nursing home (or care facility) before each election Electors Served by Special Voting Deputies ( SVDs )

21. 20 Time Frame for Conducting Absentee Voting in Qualified Facilities Between the 4th Monday before the election and the Monday before the election Electors Served by Special Voting Deputies ( SVDs )

22. 21 Time Frame for Conducting Absentee Voting in Qualified Facilities  Notice of date and time posted at facility no less than 24 hours before visit Between the 4th Monday before the election and the Monday before the election  Registered voters may request to vote absentee on the day the SVDs visit  Registered voters must use an absentee application (GAB-123), and not just a certificate envelope Electors Served by Special Voting Deputies ( SVDs )

23.  SVDs may only register nursing home voters if conducting absentee voting at a facility prior to the 20th day before the election and the elector is registering at the nursing home address 22 Electors Served by Special Voting Deputies ( SVDs ) Voter Registration Requirements  Nursing home electors may be registered at the nursing home address or their previous address

24. 23 Electors Served by Special Voting Deputies ( SVDs ) Voter Registration Requirements

25. 24 Deadline for receiving absentee applications Application Requirements  Voters must indicate on the absentee application if they are indefinitely confined  SVDs may accept written absentee applications from registered electors at the facility, if filed before the applicable deadline Regular voters – Thursday, 5pm Indefinitely confined voters – Friday, 5pm Electors Served by Special Voting Deputies ( SVDs )

26. 25 Electors Served by Special Voting Deputies ( SVDs ) Proof of Identification  The signatures of both SVDs on the newly-revised certificate envelope (GAB-122) replaces the photo ID requirement

27. 26 Proof of Identification  The signatures of both SVDs on the newly-revised certificate envelope (GAB-122) replaces the photo ID requirement  Indefinitely confined electors served by SVDs must follow the SVD procedure for satisfying the voter photo ID requirement Electors Served by Special Voting Deputies ( SVDs )

28. 27  The clerk must review the certificate envelopes after the SVDs return from the nursing home Electors Served by Special Voting Deputies ( SVDs ) Proof of Identification  If both SVDs have signed the Certification of Witness section, the clerk initials the envelope indicating that the voter has met the photo ID requirement  If the signature of one or both SVDs is missing, the clerk should contact the SVDs to correct the error

29. 28 Electors Served by Special Voting Deputies ( SVDs ) Duration of Requests  Specific elections  Calendar year  Permanent (if indefinitely confined)  As specified in the request

30. 29  If an elector on the permanent list does not vote an absentee ballot, the SVDs should ask them to either: Electors Served by Special Voting Deputies ( SVDs ) Duration of Requests  Enclose a blank ballot in the certificate envelope and sign the certification  Sign a separate statement indicating they still want to receive ballots, OR If the elector does not do either, send them a notice via mail that their absentee application will be canceled.

31. 30 Electors Served by Special Voting Deputies ( SVDs ) Duration of Requests Notice: Your absentee application will be canceled.  The elector has 30 days to respond  Send notice after general elections only  If the elector does not respond to the notice, cancel the absentee application

32. 31 Electors Served by Special Voting Deputies ( SVDs ) Special Procedures  Only SVDs may witness the absentee certification No person other than a SVD or a relative of the elector may assist that person in voting.

33. 32 Electors Served by Special Voting Deputies ( SVDs ) Special Procedures  The clerk may mail the ballot to the elector only if an absentee elector is not available to cast their ballot on two separate visits by the SVDs to the facility Absentee Voting in Nursing Homes  See Manual for details Absentee Voting in Nursing Homes Must transmit the ballot no later than 5pm on the Friday preceding the election.

34. General Absentee Guidelines Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs) Electors Served at Special Voting Deputies - Eligible Facilities Military Voters Overseas Voters Regular Absentee Voters - By Mail – Fax and Email Ballots – Military and Overseas Voters Only In-Person Absentee Voting in Clerk’s Office Provisional Ballots Presidential Only– New & Former Residents Hospitalized Electors Sequestered Jurors Overview of Absentee Voting Rules | Rev 2011-09 Government Accountability Board P.O. Box 7984, Madison, WI 53707-7984 608-261-2028 | web: gab.wi.gov | email: gab@wi.gov End of Part One General Absentee Guidelines Indefinitely Confined Electors Electors Served by Special Voting Deputies (SVDs)