1. Jeanne Clery Campus Security Policy & Crime Statistics Disclosure Act
What you need to know if you are a Campus Security Authority at UC Santa Barbara

2. Clery Act? What’s That?
Jeanne Clery was raped and murdered in her dorm room at Lehigh University in Her killer was another student. Her parents believe she would have been more cautious or made a different school choice if she had known about other violent crimes at Lehigh.
Congress agreed: the Clery Act, first enacted in 1990 and amended in 1998 and 2008, requires higher education institutions to report crime statistics to current & prospective students & employees.

3. But what does it have to do with me?
Many crimes and incidents, especially sexual assaults, are not reported to police.
To ensure that students know about dangers on their campuses, the Clery Act requires institutions to gather and publish data from four kinds of Campus Security Authorities (CSAs).
That’s where you come in.

4. What makes me a Campus Security Authority?
Four categories
- Campus Police or Security Department
- Those responsible for campus security but not a police or security department
- People/offices designated as Campus Security Authorities
- “Officials with significant responsibility for student and campus activities”
UCSB Clery Act Coordinator has the final word

5. Responsible for campus security
UCSB Police
CSO officers
Non-police security staff
responsible for monitoring or controlling entrance to campus property
parking/information kiosk attendants
campus escorts
Special events security staff

6. Designated individuals to whom crimes can be reported anonymously
Specific individuals or departments named by UCSB to which students and employees should report criminal offenses
UCSB campus security policy directs crimes be reported to:
- Stephan Franklin, Office of Judicial Affairs
- Kim Equinoa, Women’s Center
- Farfalla Borah, Human Resources
- Kristen Burnett, Housing & Residential Services

7. Designated individuals to whom crimes may be reported anonymously:
- Joshua Moon Johnson, Resource Center for Sexual and Gender Diversity
- Garay Menicucci, International Students & Scholars
- Zaveeni Khan-Marcus, MultiCultural Center
- Cindy Doherty, Academic Personnel
- Gary White, Disabled Students Program
- Katya Armistead, Office of Student Life

8. Designated individuals to whom crimes can be reported anonymously:
- Kristen Gibson, Equal Opportunity & Sexual Harassment/Title IX Compliance Office
- Diane O’Brien, Intercollegiate Athletics
- Gina Gonzales, Visitor Center
- Marilyn Romine, College of L&S

9. Significant responsibility for student and campus activities
Focus on function, not title
- officials with significant responsibility for student and campus activities
- regular contact with students
- have authority & duty to take action or respond to particular issues on behalf of UCSB
Focus on student activities, not faculty and staff

10. Significant responsibility for student and campus activities
Examples:
- Dean of Students
- Student Activities coordinators
- Student Housing staff
- Judicial Affairs officers
- Athletic Director & team coaches
- Faculty Advisor to student group
This category of CSA is defined broadly to ensure complete coverage and thorough reporting of crimes.

11. Significant responsibility for student and campus activities
Some examples of those NOT included:
- Individual faculty who are not advisors to student groups
- Individual campus health center physicians
- Clerical & dinning commons staff

12. Significant responsibility for student and campus activities
BUT YOU DO NOT HAVE TO REPORT IF
You are a licensed mental health counselor or a pastoral counselor (employed by a religious organization to provide confidential counseling) AND
You are working within the scope of your license or religious assignment

13. Confidential reporting option:
UCSB encourages professional and pastoral counselors, although not required to report crimes, to tell victims about the Confidential Reporting Process. The counselor must make a judgment call: is it appropriate to discuss crime reporting in this particular situation?
Confidential Reporting Process: victims can report crimes confidentially (no names or criminal investigation) to the Police or to a designated Campus Security Authority for inclusion in crime statistics.

14. I’m a Campus Security Authority and I’m not a counselor
What do I have to do?
If someone tells you about a crime or an incident that may be a crime, you must record the information and submit it to the CSA Coordinator (Women’s Ctr)
Just get the facts, the Police will do the analysis
When in doubt, REPORT

15. What crimes do I have to report?
These nine Clery crimes must be reported:
Criminal homicide
Sex offenses, forcible & non-forcible
Aggravated assault
Robbery
Burglary
Motor vehicle theft
Arson

16. What crimes do I have to report? (continued)
Hate Crimes (by bias)
Arrests & disciplinary referrals for violations of liquor, drug, and weapon laws

17. Timing is (almost) everything
Be sure to document
When did the crime or incident occur?
When did the person report it to you?
The law requires that the crime be reported for the calendar year in which it was first reported to a Campus Security Authority – not when it occurred, not when it was reported to police

18. Location, location, location
You must report if it occurred
On campus
On campus, in residence halls
On public property adjacent to campus
On non-campus property owned or controlled by the University or a recognized student organization (e.g., Sedgwick Ranch, fraternities)

19. Not reportable Do Not Report Crimes if
A person tells you about a crime that occurred before he/she came to the University OR
While he/she was away from campus and not involved in a UC activity - e.g., at home on spring break

20. But DO tell the student about reporting options, and refer for help
For example
A student tells you that she was raped by another student at her off-campus apartment. Although the crime did not occur at a location covered by Clery reporting, the accused student IS subject to University disciplinary action for this off-campus conduct. In addition, the victim is eligible for campus assistance and resources.

21. Just get the facts
Police will categorize the report: your job is to get the information the person is willing to tell you. Remember:
- You are not a detective
- You don’t have to prove what happened or
who was at fault, or classify the crime
- You aren’t supposed to find the perpetrator

22. Describe options
Let the person know about options for reporting to police:
- anonymously (
- for information only
- for investigation

23. Describe options
Inform her/him about the confidential reporting process to law enforcement available through the Rape Prevention Education Program for sexual assaults
BUT: The decision isn’t yours
-a person who talks to you may not want to talk to police – and doesn’t have to

24. Offer referrals to campus and other resources, including
Campus victims’ assistance programs for sexual assault and other crimes - the Rape Prevention Education Program (RPEP)-Women’s Center
Available medical treatment
Counseling services for students and staff
Santa Barbara Rape Crisis Center 24-hour line,

25. Document & report the facts
Complete a Crime & Incident Report Form
If the person does NOT want to report to police, inform her/him that you MUST report the incident as an anonymous statistic, but will not identify anyone involved without permission.
– you may need to wait until the reporting party leaves

26. Filling out the Crime Report form:
Available online or from the CSA Coordinator in the Women’s Center or Barbra Ortiz in Student Life
Describe the incident or crime
Answering questions on form will help police determine correct category
Get as accurate and complete a description of what happened as you can
Even incomplete information can help

27. The questions:
Is a violent crime in progress? (If so, call police immediately!)
Has the victim sought or is the victim in need of assistance/services?
What happened? How, when, and where did it happen? Is there an identified suspect?
Has the incident been reported to police or to another CSA?
Does the victim wish to remain anonymous?

28. Filling out the form: you’re not the expert, and you don’t have to be
You don’t have to be a criminal lawyer or know the classification
Just indicate the crime that seems most likely or possible
The experts (the Police) will make the final determination and classify the crimes

29. Filling out the form: the crimes
Criminal Homicide: murder, non-negligent manslaughter, and negligent manslaughter (including vehicular manslaughter)
Aggravated Assault: unlawful attack upon another with intent to inflict severe injury, using weapon or means likely to produce death or great bodily harm

30. Filling out the forms: the crimes
Sex offenses, forcible and non-forcible
Forcible sex offenses: rape, sodomy, sexual fondling, sexual assault with object
Non-forcible: statutory rape and incest
Questions re: sex offenses:
Was crime committed forcibly/against victim’s will?
Was victim incapable of giving consent because of temporary/permanent mental/physical incapacity, or because underage?
Was assault facilitated by giving drugs/alcohol?

31. Filling out the form: the crimes
Robbery: taking/attempting to take something by force, violence, threat, or by putting victim in fear
Questions re: robbery
Was force or a weapon used or threatened?
Was victim injured?
Did victim feel fearful, threatened or endangered?

32. Filling out the forms: the crimes
Burglary: unlawful entry into a structure to commit a felony or theft
Questions re: Burglary
Was item taken from inside dorm room, office, store, lab, or other structure?
Was structure, room, store, or office open, closed, or locked?
How did thief get into the structure/ room etc.?

33. Filling out the form: the crimes
Motor vehicle theft: theft of automobiles, trucks, etc., including “joyriding” (taking by person without lawful access)
Arson: willful or malicious burning/attempt to burn structure, vehicle, or personal property of another

34. Filling out the form: the crimes
Hate crimes: any of the seven crimes listed above, any other crime causing bodily injury, plus new in 2008 larceny-theft, simple assault, intimidation, and destruction, damage and vandalism of property where there is evidence both
of hate motivation and
that the victim was selected because of actual/perceived race, gender, religion, national origin, disability, or sexual orientation

35. Filling out the form: the crimes
Hate crimes to property, questions:
Was the target personal property, a personal residence, house of worship, or ethnic organization?
Did the incident involve any expression of hatred (e.g. graffiti, comments) re: race, gender, ethnicity, religion, sexual orientation, or disability?
Did any personal injury result from the incident?
Report ANY vandalism to property of a religious, ethnic, gay or lesbian organization as a hate crime

36. Filling out the form: the crimes
Liquor, drug, and weapon law violations:
Police report statistics on arrests for liquor, drug, and weapons-related crimes
Student housing, student judicial affairs and human resources report statistics on disciplinary referrals for drug, liquor, and weapon law violations (except when the person was also arrested for the same act)
Statistics must reflect number of persons involved (head count), not just number of incidents

37. Help is at hand . . . Where to get more information
UCSB Clery Report website:
U.S. Dept. of Education Clery Act Handbook:
Questions? Contact the UCSB Clery Act Coordinator, Barbra Ortiz
(phone); (fax)
( )