1. Year –End Workshop FY2007 Account Balances/Corrective Action Financial Management Operations Linda B. Kettler l-kettler@tamu.edu 845-0978

2. 2222 Financial Management Operations – General Accounting Services Deficit Account Balances  Subsidiary ledger accounts can not have a deficit budget balance available as of August 31, 2007  02xxxx and 03xxxx accounts cannot have a deficit accrued cash balance or a deficit fund balance as of August 31, 2007  Review screen 702 for deficit accrued cash balance and fund balance  Corrective action is required for deficit SL balances, deficit accrued cash balances and deficit fund balances

3. 3333 Financial Management Operations – General Accounting Services Screen 702  702 GL 6 Digit Reserve Balance 06/12/07  FY 2007 CC 02  Year to Date Balance  Thru June  ----------------------  Special Reserves 0.00  Fund Balance 47,438.58-  Reserve for Encumbrances 64,994.22  Accrued Cash Balance 112,432.80-  Fund Balance 47,438.58-  Revenue Budget - Unrealized 132,134.77  Unobligated Remaining Budget 19,701.97  Reserve for Encumbrances 64,994.22  Estimated Uncommitted  Fund Balance 0.00 *  *If negative - corrective action may be necessary

4. 4444 Financial Management Operations – General Accounting Services Screen 18  018 GL 6 Digit List 06/19/07,18:48  FY2007 CC02  Screen:18 Account :XXXXXXFiscal Year:2007  Thru Month:6 June  Department: XXXX Resp Person:LINDA KETTLER Flags: D F N  Account YTD Current Month YTD Thru  Control Description Begin Balance June June  ---------------------------------------------------- --------------- --------------- ---------------  1100Claim on Cash 68913.63 7187.65 51627.81-  1300,Accounts Receivable 28.30 30.10  1310Accounts Rec – Student 11810.69 1477.77- 16841.11  1397Allowance for Uncoll S 2696.41- 1603.64-  2100Accounts Payable 85.00- 10785.52- 11078.34-  2130Over-payments on Accoun  2750Deferred Revenue 17375.00-  3200Fund Bal-Designated 60596.21- 5075.64 47438.58

5. 5555 Financial Management Operations – General Accounting Services Corrective Action Due Dates  Corrective action for deficit account balances – Payroll correction  Submit to Employee Services by 5:00 pm August 6, 2007 – Transfer from the Texas A&M Foundation  Submit to the Texas A&M Foundation by July 27, 2007 for scholarships to insure the deposit will be posted in FY07.  Submit to the Texas A&M Foundation by August 10, 2007 for other transfers, to insure the deposit will be posted in FY07.

6. 6666 Financial Management Operations – General Accounting Services Corrective Action Due Dates  Corrective action for deficit balances – DBRs  Submit to FMO by August 27, 2007 – Corrections transferring vouchers or IDT’s to another account  Submit to FMO by August 17, 2007 – Cash deposits  Submit to the Cashiers no later than 12:00 p.m. on August 31, 2007.

7. 7777 Financial Management Operations – General Accounting Services Support Accounts Do not freeze, delete or drop a support account with a balance: 054 Support Account Flag Maintenance Account xxxxx xxxx This account does not have a BBA of zero Expense BBA:, 71,665.73- Revenue BBA:, 59,225.18 Do you still want to flag this account for Delete (Y/N): N

8. 8888 Financial Management Operations – General Accounting Services Beginning Of The Year Transfers  SL balances, encumbrances and reserve for encumbrances brought forward on: − 1xxxxx except for 160xxx − 24xxxx – Designated Tuition − 25xxxx – Continuing Ed − 289xxx – Enhancement Fees − 29xxxx – Available University Fund − 50xxxx-599999 – Restricted − 65xxxx-69xxxx – Scholarship − 8xxxxx – Plant Funds − 94xxxx – Agency Funds  Only encumbrances and reserve for encumbrances brought forward: – 2xxxxx  Except 24xxxx, 25xxxx,289xxx and 29xxxx – 3xxxxx

9. 9999 Financial Management Operations – General Accounting Services Amount To Be Transferred  702 GL 6 Digit Reserve Balance 08/31/07  FY 2007 CC 02  Year to Date Balance  Thru 13 th Month  ----------------------  Special Reserves 0.00  Fund Balance 531,990.21  Reserve for Encumbrances 318,321.00  Accrued Cash Balance 213,669.21  Fund Balance 531,990.21  Revenue Budget - Unrealized 0.00  Unobligated Remaining Budget 0.00  Reserve for Encumbrances 318,321.00  Estimated Uncommitted  Fund Balance 213,669.21  *If negative - corrective action may be necessary

10. 10 Financial Management Operations – General Accounting Services Contacts  Corrections: – Elizabeth Aldredge  e-aldredge@tamu.edu or 845-8809 e-aldredge@tamu.edu  DBRs – Robbin Foster  rfoster@vpfn.tamu.edu or 845-8108 rfoster@vpfn.tamu.edu  General Account Balance Issues – Linda Kettler  L-kettler@tamu.edu or 845-0978 L-kettler@tamu.edu

11. 11 Financial Management Operations – General Accounting Services Questions ???

12. 12 Financial Management Operations – General Accounting Services Thank You !