1. 2014-2015 PARENT AND ATHLETE MANDATORY MEETING “A Coach can be the first non-parental figure who is an athletes hero” (Frank Smoll)

2. ATHLETIC DEPARTMENT INTRODUCTIONS Athletic Director: Courtney Martin Coyote Crew Coordinator: Justin Yoder Finance Advisor: Michelle Robles Athletic Recruiter: Percy Kincaid Athletic Director: Courtney Martin Coyote Crew Coordinator: Justin Yoder Finance Advisor: Michelle Robles Athletic Recruiter: Percy Kincaid Athletic Procedure Coordinator: Krissi Elliott Athletics Activities Advisor: Amanda Brownlow Apparel Inventory Advisor: Ashley Munson Sponsorship Coordinator: Brenda Mendoza

3. AGENDA ITEMS 1.HANDBOOK REVIEW ATHLETIC DEPARTMENT VALUES LEVELS OF PLAY TRYOUT PROCESS PARTICIPATION FEES TAX CREDIT & SPONSORSHIP OPPORTUNITIES FUNDRAISERS ACADEMIC ELIGIBILITY GAME ATTIRE CONCUSSION VIDEO 1.HANDBOOK REVIEW ATHLETIC DEPARTMENT VALUES LEVELS OF PLAY TRYOUT PROCESS PARTICIPATION FEES TAX CREDIT & SPONSORSHIP OPPORTUNITIES FUNDRAISERS ACADEMIC ELIGIBILITY GAME ATTIRE CONCUSSION VIDEO

4. AGENDA ITEMS 1.HANDBOOK REVIEW (CONT’D) TRANSPORTATION PRACTICE AND GAME PICK UP EARLY RELEASE POLICY AND HEAT ADVISORY ADMISSIONS PARENT/SPECTATOR POLICY AND GRIEVANCE FORM 2.END OF SEASON SURVEY 3.DHPA ATHLETIC & RECRUITMENT WEBSITES 4.ATHLETIC BUDGET 5.Q&A 6.TEAM SESSION BREAKOUT 1.HANDBOOK REVIEW (CONT’D) TRANSPORTATION PRACTICE AND GAME PICK UP EARLY RELEASE POLICY AND HEAT ADVISORY ADMISSIONS PARENT/SPECTATOR POLICY AND GRIEVANCE FORM 2.END OF SEASON SURVEY 3.DHPA ATHLETIC & RECRUITMENT WEBSITES 4.ATHLETIC BUDGET 5.Q&A 6.TEAM SESSION BREAKOUT

5. HANDBOOK REVIEW PLEASE ASK QUESTIONS AS WE REVIEW THE UPDATED HANDBOOK

6. Athletic Department Values Consistent with the vision of Desert Heights Preparatory Academy, the athletic department facilitates a wide range of athletic opportunities with the following core values: We promote the highest standard of excellence in academics, athletics, and personal/social/emotional growth and development. We promote sportsmanship by displaying the Six Pillars of Character in all activities. We are committed to creating and sustaining an environment that promotes enthusiasm and positive experiences. We will emphasize the team concept while fostering the development of individuals. We support maximum participation. We require all stakeholders to respect participants as competitors while honoring the traditions of sport. We promote the development of healthy lifestyle choices. Note: Six Pillars of Character: Trustworthiness, Respect, Responsibility, Fairness, Caring, Citizenship

7. Levels of Play Clinics (5 th -8 th Grade) Scheduled based off participation and facility availability (No Fall Clinics) At the entry level for athletics Junior High (5 th -8 th Grade) JH is a transitional level for clinics and Junior Varsity athletics High competitive program 5 day/week practices Junior Varsity JV is a transitional level for junior high and high school athletics. High competitive program 5 day/week practices Varsity DHPA’s highest level of athletic competition. High competitive program 5 day/week practices ALL LEVELS ARE CLOSED PRACTICES PLEASE TRUST YOUR COACHES

8. TRYOUT PROCESS 1.The student athlete and parent must attend the pre-season meeting in order to be eligible for tryouts. 2.Tryout dates will be provided by the coaches. 3.Athletes must turn in all enrollment paperwork prior to or on first day of tryouts. (Physical, insurance, enrollment paperwork, inherent risk and release form per sport) 4.Athletes will need to participate in an eligibility process each day until a green card has been issued. 5.Athletic participation fees are due according to the following schedule Football & Volleyball (All Levels) – Payments are due Monday, August 4 th Cheer (All Levels) – Payments are due Monday, August 11 th Pom (All Levels) – Payments are due Monday, August 18 th 6.A student athlete actively participating in a season will not be permitted to engage in another sport tryout until the current season’s schedule is complete.

9. High School Programs:FEE Middle School/Junior High Programs FEE Varsity Tackle Football$200.00Junior High Tackle$200.00 Varsity Volleyball$200.00Junior High Volleyball$150.00 Junior Varsity Volleyball$200.00Junior High Cheer$200.00 Varsity Cheer$300.00Pom (5 th -12 th )$150.00 Coyote Crew$50.00 *Pom levels will be determined at tryouts. Note: Again this year, we will be using 50% of the participation fees to cover the athlete's SPIRIT PACK so teams can continue to build their unity. We are really excited about this year's designs and spirit pack details will be reviewed by the coaches at the meeting. PLEASE PICK UP THE APPROPRIATE TEAM FORM BEFORE YOU LEAVE AND FILL IN THE APPROPRIATE SIZES (TURN IN TODAY WITH ALL OTHER PAPERWORK)

10. Tax Credit & Athletic Sponsorship Opportunities Tax credit can be used towards the payment of athletic participation fees. Tax Credit is a calendar year tax benefit so it applies January-December. Tax Credit Law allows taxpayers a tax credit of up to $400 for those filing personal taxes as "married filing jointly", or $200 for those filing "head of household" or "single". Parents are responsible for tracking money paid towards tax credit. Athletes who secure a silver or gold sponsorship will receive 20% of the sponsorship amount towards their individual fees.

11. Fundraisers And Volunteering EACH TEAM WILL ALSO HOST 2 OR MORE FUNDRASIERS DURIING THE SEASON WE ALREADY HAVE THE FAN WEAR AND EVERYONE CAN PRE-BUY ITEMS TODAY WE WILL ALSO BE GIVEN EACH ATHLETE A CATALOG TO TRY TO INDIVUDALLY SELL TO OTHER FAMILY MEMEBRS AND FRIENDS. BE ON THE LOOK OUT FOR UPCOMING EVENTS AND FUNDRASIERS Volunteering will be run by each teams coach and will be discussed in the coaches session breakout

12. Academic Eligibility To participate in school athletic practices and games, the student must; 1.be in good standing regarding grades and not on suspension, 2.be present 4 out of 6 classes on the day of the activity, and if the activity is on a Saturday, be present in school on the preceding Friday 4 out of 6 classes. Ineligible students are expected to attend all athletic activities in the non-uniform attire approved by the coach, but may NOT wear the team’s uniform or participate in the activity. Additionally, students ineligible will not be allowed to wear their team jersey on school spirit days. The following eligibility protocol will be used throughout the season: 1.1 st Week (Yellow Card) = Athlete will be placed on “Academic Probation” and will need to complete the following: Attend lunch study hall until the following week’s grade check on Tuesday. Teachers may provide email communication once the student is passing and the athlete will be removed from probation. 2.2 nd Week (Red Card) = Athlete will be “Ineligible” if after the first week the athlete has not raised the failing grade a minimum of one letter grade. Ineligible athletes will need to complete the following: Attend lunch study hall until the following week’s grade check Attend practices (don’t dress out) and games (coach approved dress attire), but not participate Attend the weekly afterschool study hall on Wednesdays 3.3 rd Week (Dismissal) = Athletes still ineligible on the 3 rd consecutive week of grades checks will be removed from the team. Note: Athletes that do not adhere to the required eligibility items (study hall, etc.) will be immediately removed from the team.

13. GAME ATTIRE Game/Practice Uniforms DHPA Athletes must wear appropriate clothes and shoes for games and practices as specified by each team’s Coach. Home Game School Day Attire Home dress attire will be determined by the coach, but will either be team spirit pack items or dress-up attire.

14. TEAMS WILL WATCH THE CONCUSSION VIDEO AFTER TRY-OUTS AS A PRACTICE AND SIGN THE COMPLETED FORM IN ORDER TO BE ELIGIBLE FOR THE SEASON GAMES. PARENTS ARE NO LONGER REQUIRED TO WATCH THE VIDEO

15. AWAY GAME TRANSPORTATION

16. PRACTICE AND GAME PICK UP POLICY Coaches are responsible for all team athletes until they are picked up. Unless otherwise arranged in advance with the coach, the following will occur for late pickups. 1 st late pickup: Student athlete and parent will be notified regarding 2 nd late pickup policy 2 nd late pickup: Student athlete’s account will be assessed a $10 late pickup fee which will be allocated towards team fundraisers and students cannot participate in athletic events (practices, games, etc.) until the fee is paid 3 rd late pickup: Student athlete will be dismissed from the team

17. 1.ATHLETE WILL PICK UP PASS BEFORE LUNCH 2.ATHLETE WILL HAVE APPROPRIATE TEACHERS SIGN THE PASS (MISSED CLASSES) 3.ATHLETE WILL TURN PASS INTO THE ATHLETIC DIRECTOR’S OFFICE AND SIGN OUT ON THE GAME FORM 4.ATHLETE WILL BE MARKED PRESENT AND BE RESPONSIBLE FOR ANY MISSED WORK DHPA FOLLOWS THE AZCAA AND THE AIA RULES TO ADDRESS HEAT ADVISORY WARNINGS PLEASE CHECK THE HANDBOOK FOR MORE INFORMATION.

18. HOME GAME ADMISSIONS Clinic Games FREE (No Admission) Flag Football and JH Volleyball Depending on facility rental $3/Adults and $2/Student or $2/Adults and $1/Student JH Tackle Football, JV/Varsity Volleyball & Varsity Football $3/Adults and $2/Student *Homecoming admission fees will be determined at a later date. SILVER PASS (SEASON PASS) SILVER SINGLE: $35.00 FOR ANY INDIVDUAL SEASON SILVER FAMILY: $75.00 FOR FAMILY OF 3 FOR AN INDIVDUAL SEASON. ADDITIONAL FAMILY ADD ONS: $25.00 GOLD PASS (ANNUAL ATHLETIC PASS) GOLD SINGLE: $70.00 FOR ALL SEASONS AND SPORTS GOLD FAMILY: $125.00 FOR FAMILY OF 3 FOR ALL SEASONS AND SPORTS. ADDITIONAL FAMILY ADD ONS: $25.00 **Away teams can optionally charge admission fees. Please be prepared to pay any necessary fees.

19. 1. I will respect the coaching staff and their decisions, understanding this is a competitive program. 2. I will not enter the field/court during a game, scrimmage or practice unless otherwise asked to do so by the coach. 3. I will not verbally or physically abuse, confront, taunt, harass or demean a coach, student-athlete, opposing student- athlete or coach, or referee at any time. 4. If I have questions regarding my athlete, I understand there must be a 24-hour cooling off period before talking to the coach or the Athletic Director. 5. I understand parents cannot coach their child or other student-athletes from the sideline or anywhere else during scrimmages, practices, or games. 6. I will follow the “chain of command” to lodge a complaint. Players on Junior High, Junior Varsity, and Varsity should initiate contact with their coach regarding playing time first. If the player-coach meeting doesn’t solve the issue, a meeting will be scheduled with the parents, player, and coach. If the player-parent-coach meeting doesn’t solve the issue, a meeting will be scheduled with the parents, player, coach, and the Athletic Director. All other issues (other than playing time) should be communicated to the coach. 7. I will not conspire with other parents to undermine the authority of any coach, the program or the department. 8. I will make every effort to allow my child to attend all practices, games, tournaments, and team functions.

21. THE SURVEY HELPS THE ATHLETIC DEPARTMENT AND COACHES IDENTIFY WHAT WE’RE DOING WELL AND HOW WE CAN IMPROVE. WE REQUEST THAT BOTH THE ATHLETE AND THE PARENT COMPELTE THE SURVEY AT THE END OF THE SEASON

22. 90% OF COMMUNICATION WILL TAKE PLACE USING THE WWW.AZCAA.COM WEBSITE WWW.AZCAA.COM NCAA RECRUITMENT REQUIREMENTS DIVISION I & II OPTIONAL RECRUITMENT TOOL WWW.NCAA.ORG PARENT RESOURCE WEBSITE HTTPS://NFHSLEARN.COM/

24. BREAKOUT SESSIONS TACKLE FOOTBALL: ROOM 301 FLAG FOOTBALL: ROOM 304 VOLLEYBALL: ROOM 506 CHEER & POM: ROOM 503 Make sure to check in and out in the rooms you attend