1. 1 KWAZULU NATAL Information on the functioning of KZN Correctional Institutions by the Provincial Commissioner: MR P O’C GILLINGHAM

2. 2 AIM OF PRESENTATION To offer an overview of Correctional Services in the province of KwaZulu - Natal.

3. 3 SCOPE OF PRESENTATION A: Provincial office structure B: Prison population, Management areas, Prisons C: Facilities Management - Asset Maintenance - Own Resources - Production Workshops - Ramp -Agricultural Production INTRODUCTION : OVERVIEW OF PROVINCE

4. 4 SCOPE OF PRESENTATION D: Financial Management E: Internal Control F: Personnel - Recruitment - Personnel Component - Personnel Representivity - Stress Management - Discipline G: Functional Services - Escapes

5. 5 - Community Corrections - Health Issues H: REHABILITATION - Social Work Services - Psychological Services - Religious Care - Education & Training - Work programs - Children & Youths - Recreation -Unit Management SCOPE OF PRESENTATION

6. 6 A:STRUCTURE OF COMMAND PROVINCIAL COMMISSIONER : KZN DEPT OF CORRECTIONAL SERVICES

7. 7 B: PRISONER POPULATION Total Sentenced male inmates14 266 Sentenced female inmates 460 Sentenced juveniles 2 512 Unsentenced male inmates 6 977 Unsentenced female inmates 250 Unsentenced juveniles 3 025 Total inmates sentenced:17 238 Total inmates unsentenced:10 252 Grand total27 490

8. 8 B: MANAGEMENT AREAS & PRISONS §There are 18 Management areas which encompasses 39 prisons in KZN: SUMMARY: §Approved Accommodation: l Male: 15 738 Female: 812 Total Bed space: 16 550 §Actual Prison Population: Sentenced & Unsentenced l Male: 26 800 Female: 690 Total: 27 490 §Overpopulation: 175%

9. 9 B: PRISONS

10. 10 B: PRISONS

11. 11 C: FACILITIES MANAGEMENT §New Prisons planned in the near future : - §Port Shepstone §There are also no unused prisons in the Province. §Names of prisons in urgent need of repair: Empangeni, Port Shepstone, Eshowe, Estcourt, Bergville, Pomeroy REPAIRS AND RENOVATIONS:(2001-2002) §Name: Nature: Estimates: §Eshowe Maintenance of security fence R 740 618 §Glencoe Farm buildings R 900 000 §Maphumulo Kitchen supply and install aircon R 3 727 §Napierville Upgrading of prison and kitchen R 89 234 165 §NewCastle Main sewerage & security fence R 89 553 §Sevontein Replace cell windows, agricultural § treatment, widening of 2 bridges, § Additional security grill R 2 003 979

12. 12 Name: Nature: Estimates: Stanger Maintenance of security fence R 350 382 Umzinto Install gutters at houses R 27 879 Vryheid Repairs to kitchen R 52 748 Waterval Upgrade security facilities R 24 568 WestvilleConversion of female section Repairs and renovations Repair and renovations 1,2 Repair and renovation 3 R 46 139 765

13. 13 C: ASSET & MAINTENANCE §The total number of new prisons built in the last 5 years were: Empangeni, Kokstad Close Maximum,Kokstad Medium Prison. §Name,type and capacity of new prisons built in this period. §Name:Type:Capacity: §EmpangeniMax1392 §KokstadClose Max1536 §KokstadMed237

14. 14 OWN RESOURCES PROJECTS: MANAGEMENT AREAS: AMOUNT - Nongoma single quartersR443 000 - Melmoth single quartersR300 000 - Empangeni Repair and renovations: Year 2001R510 000 Erection of Dog Units: -DurbanR150 000 -GlencoeR100 000 -UmzintoR 72 000

15. 15 PRODUCTION WORKSHOPS Department of Correctional Services KZN, only have one textile workshop that is operational and is situated at Durban Management area. A second production workshop for textile, steal and wood have been build at Pietermaritzburg management area. Equipment for the workshop have already being purchased, but the approval of the establishment and recruitment of qualified artisans is still pending.

16. 16 The following are items that is produced at the textile\ workshop at Durban Management area for the period 1 April 2001 until 31 August 2001: ScheduledManufactured April (Shirts)2 4501 000 (Underpants)4 2005 000 May (Overalls)3 000 250 (Underpants)6 0006 150 June (Shirts)5 9405 000 (Overalls) 01 000 (Underpants)5 4006 350 July (Shirts)6 600 0 (Underpants)6 0002 000 August (Pants)3 800 0 (Shirts) 01 000 (Underpants)5 700 0

17. 17 RAMP PRISONTOTAL ESTI- MATE 2000/20012001/20022002/20032003/2004 PRE- VIOUS EXPENDI TURE EXPENDI TURE WEST- VILLE R63588000R115000R27948000R19409000R16116000 PMBURGR35452000R 0R11467000R15840000R8145000 EMPANGE NI (OLD & NEW) R30666000R3262000R9919000R13702000R3783000

18. 18 AGRICULTURE PRODUCTION To support the strategic objective of self- Sufficiency. The Department of Correctional Services KwaZulu Natal have four (4) prison farms, which have produced the following for the period 1 April 2001 to 31 August 2001.

19. 19 AGRICULTURAL PRODUCTION: A: GLENCOE Target(kg)Attained(kg) Red meat 5833.0 4877.5 Vegetables 54 166.7 17 060.3 B: WATERVAL Target(kg)Attained(kg) Red meat 15 416.7 13 164.9 Eggs (dozen) 71 666.7 73 109.9 Milk (litre) 108 333.3 117 956.8 Pork 50 000.0 53 817.3 Vegetables 166 666.0 161 718.0

20. 20 AGRICULTURAL PRODUCTION C: NCOME: Target (kg)Attained(kg) Red meat 6 666.7 4 664.1 Milk (litre)50 000.032 156.9 Pork15 000.017 249.5 Vegetables75 000.039 437.1 D: SEVONTEIN: Target(kg)Attained(kg) Red meat 11 666.7 6 905.9 Milk (litre)180 000.0153 017.0 Pork 27 083.0 26 236.1 Vegetables180 000.0146 888.5

21. 21 AGRICULTURAL PRODUCTION To support the above prison farms and to ensure optimal use of available land vegetable gardens is also in operation at the following prisons and production figures are indicated for the period 1 April 2001 – 31 August 2001. VEGETABLES Prison:Attained:Target: Bergville 2 404 2 500 Eshowe 42512 917 Estcourt15 50015 369 Ingwavuma 1 660 2 500 Ixopo 7 98311 250 Kranskop 1 411 2 083 Melmoth 2 707 5 833

22. 22 AGRICULTURAL PRODUCTION PRISON: ATTAINED:TARGET: Mtunzini 6 275 8 750 New Hanover 9 46115 833 Matatiele 3 484 2 083 Nkandla 906 2 500 Nongoma 3 096 4 708 Pietermaritzburg 2 50022 500 Stanger 858 3 667 Vryheid 5 35710 417 Umzinto11 095 9 333 Total74 991 132 243

23. 23 I: FINANCIAL MANAGEMENT The Department of Correctional Services KwaZulu\Natal have by means of financial management complied with the objective of the Public Finance Management Act (1 of 1999 as amended) to secure accountability and sound management of the revenue, expenditure, assets and liabilities.

24. 24 I: FINANCIAL MANAGEMENT (2000/2001) PROGRAMBUDGETEXPENDITURE% SPENT AdministrationR141,544,700R140,591,28399.95% IncarcerationR355,021,000R353,903,58399.69% Care of offendersR72,749,200R71,075,98798.38% Development of offenders R51,168,300R49,643,44398.23%

25. 25 Community Corrections R25,523,500R25,238,30598,88% Re-integration into the Community R7,078,700R6,984,37198,67% Internal ChargesR55,307,700R52,414,68294,77% Province totalR597,777,700R595,022,29099,98%

26. 26 P:INTERNAL CONTROL To ensure the creation of a culture of good governance to improve cost effective utilization of resources by conducting of Provincial inspection, internal and external audits at Management Area’s and evaluate the adequately and effectiveness of internal controls.

27. 27 Out of the above-mentioned inspection and internal /external audit the following critical areas have been identified: HUMAN RESOURCES: Personnel administration:  Merit awards  Invalid qualifications  Home owner’s allowance  Payrolls  Persal control  Control over payment of allowances  Leave and Leave Credits  Rental money for official state housing

28. 28 FINANCIAL AND LOGISTICAL ADMIN  Debtor’s registers  Quotations not attached to payments  Ledger reports unavailable  Incorrect payment of traveling expenditure  Control over Government Transport  Differences between inventory records and actual equipment  Loss register not controlled by Management

29. 29 INSPECTION: APRIL 2000 – APRIL 2001: 9 out of 17 Management areas were inspected within the above period. INTERNAL AUDITING: APRIL 2000-APRIL 2001: 6 out of 17 Management areas were subjected to internal auditing within the above period. EXTERNAL AUDITING: APRIL 2000-APRIL 2001: 9 out of 17 Management areas were subjected to external auditing within the above period.

30. 30 FUNCTIONAL SERVICES Prison Pharmacy:  No proper system’s regarding the recording of medicine and stocktaking is not always performed. Prisoner’s Cash:  Control over prisoner’s cash

31. 31 To manage the reduction of audit and inspection queries of the following projects have been implemented:  Implementation of internal needs directed practical training programs for Area Managers, Head of Prisons, Chairpersons of Parole Boards and Institutional Committees, Logistical and Financial Management to improve internal control.  Internal Control Action plan for Finance, Logistics and Personnel administration. (Annexure A, B, D)

32. 32 E: PERSONNEL: RECRUITMENT There are two recruitment drives each year. However there was one for the year 1999 – 2000. This is done in line with the Department’s Recruitment policy. -Whenever new prisons are opened preference is given to local residents and subsequent to that people from all over the republic are recruited. -Sevontein being an established prison, preference was not only given to the local residents but the public at large.

33. 33 KOKSTAD: Vacancies for Kokstad:150 Vacancies filled: 97 QALAKABUSHA (EMPANGENI): Vacancies for Qalakabusha83 Vacancies filled:80

34. 34 E: PERSONNEL: COMPONENT §The total number of personnel in the Province is: Financed posts= 4 987 Filled posts= 4 247 Vacant posts= 740

35. 35 PERSONNEL REPRESENTIVITY RACESACTUAL STAFF PERCENT- AGE TARGETPERCENT- AGE BLACK MALE243348.8273754.88 COLOURED MALE 1292.63917.84 WHITE MALE63812.859611.76 INDIAN MALE3497.01472.94 BLACK FEMALE 4829.773314.7 COLOURED FEMALE 531.1981.96 WHITE FEMALE 1212.41472.9 INDIAN FEMALE 420.8490.98

36. 36 E: PERSONNEL REPRESENTIVITY There are currently 62 vacant SCO posts. 10 of the SCO posts were reported to Head Office for advertisement on 14 August 2001, but not yet advertised. 21 SCO posts are awaiting approval from Head office as from 2001.7.18. 2 SCO posts were advertised in Circular 1/3/2001 and the other in Circular 1/5/2001. Interviews will be conducted before the end of September 2001.

37. 37 There are 28 vacant ASD posts. 9 Posts were reported for advertisements to Head office in 2000/10/25, but not advertised due to the job evaluation that is not finalized as yet. 8 of these posts have been advertised in May. Shortlisting process is in progress. Other 4 posts were advertised in August 2001. 2 of Ebhongweni posts (Operational Services & Development program) have been advertised in Circular 1/8/2001 and it is a Head office project. Qalakabusha’s 5 posts will wait for the new post establishment.

38. 38 There are 10 vacant Deputy Director’s posts. 7 Posts have been advertised. Short listing is underway. 3 of them still awaits job evaluation to be finalized.

39. 39 E: PERSONNEL §Average ratio of the Province Correctional officials to prisoners = 1:7 §The ratio of prisoners to members in larger prisons are: §Empangeni = 15:1 Newcastle = 7:1 §Glencoe = 5:1 Durban = 9:1 §Eshowe = 5:1 Ladysmith = 6:1 §Waterval = 6:1 Umzinto = 4:1 §Estcourt = 6:1

40. 40 E: PERSONNEL: STRESS MANAGEMENT Employment Assistance Program: 4 EAP’s have been appointed and are rendering assistance to correctional staff by offering of Stress Management Programs. 5 Functional members and 16 Social workers were trained, in September 1999, on stress management programs. An additional 60 members were also trained to extend the training of the entire staff at the lowest level

41. 41 F: DISCIPLINE Discipline cases for the KZN province: Disciplinary cases finalized during 2001: = 289 Disciplinary cases pending from 1998 to date: = 260 Total: 549

42. 42 F: DISCIPLINE §ARBITRATION CASES: Pending (2001)6 Finalized in favour of DCS during the 1999/2000 financial year:7 Finalized against DCS during 1999/2000 Financial year: 2