1. S OUTH C AROLINA ELDA S PRING 2014 P RETEST W ORKSHOP FOR O NLINE AND P APER / PENCIL T ESTING This presentation is available on eDIRECT: under Documents/Presentations, ELDA Spring 2014.

2. W EB E X H OUSEKEEPING 2 Participant phone lines will be muted. Use the “raise hand” or “chat” features to ask questions during the presentation. “Question and answer” sessions will be held throughout the workshop and at the end of the presentation. TAM and DTC Supplement references are located in the bottom-left corner of applicable slides.

3. C ONTACTING DRC 3 Direct Line: 1-800-451-7834 For technical questions related to online testing, STCs, TAs, or Technical Coordinators may contact DRC, with the DTC’s approval. Fax: 1-866-237-9314 E-mail: SCProject@datarecognitioncorp.comSCProject@datarecognitioncorp.com eDIRECT: https://sc.drcedirect.com/https://sc.drcedirect.com/

4. S PRING 2014 K EY D ATES 4 January 7K-2 and 3-12 Test Administration Manuals arrived in districts. DTC Supplement was posted to eDIRECT. January 21 & 22Pretest Workshops January 23Technology Coordinator Training January 29Online Tools Training (OTT), Tutorial, and installation software available via eDIRECT. February 3Secure materials arrive in districts. February 3Test Setup available via eDIRECT. February 10Precode Labels and Single Document Labels arrive in districts. February 17–April 11Testing Window March 31–April 18Return materials to DRC. May 30ISRs, data files, and reports posted to eDIRECT. June 10ISRs and student labels arrive in districts. Note: Data cannot be altered due to district coding errors.

5. N EW FOR ELDA S PRING 2014 5 All public school LEP students who are in attendance for any part of the ELDA testing window must participate in the assessment. All students in grades K–12 who are determined to be limited English proficient (LEP) must be tested. This includes those students whose parents have waived direct ESOL services. Student Participation

6. Online Testing Browser-based system Same software as EOCEP fall/winter – new version. Regular and Oral Administration (HVA) software available via one installer. A new version of the Local Caching Service (LCS) is now part of the Testing Site Manager (TSM). Human Voice Audio (HVA) for test directions, where applicable. 6 N EW FOR ELDA S PRING 2014

7. Online Testing New online accommodations available: Large-Print Large-Print + Oral Administration (Writing only) Loose-Leaf Loose-Leaf + Oral Administration (Writing only) Oral Administration (Writing only) Sign Language Test Booklet (Writing only) All students will be loaded into test setup with accommodations that were designated in the January precode file. Rosters have been updated to show accommodations and sign out/sign in fields. Test tickets have been updated to show accommodations. 7 N EW FOR ELDA S PRING 2014

8. Online Testing Speaking test has been updated to include pictures and audio. Students will see the pictures and hear the audio first. TAs may use scoring sheets to mark down the students’ inventory scores. Response screens will be shown after the pictures and audio where TAs can enter the inventory scores. ELA teachers will not be loaded into test setup. Test invalidation available by subject. If a student tests in one mode and the subject is invalidated, that subject will be considered invalidated, even if the student tests the same subject in the other mode. It is a security violation to administer the same test twice to a student. Character count increased for constructed-response items. Online test directions are in the 3-12 Test Administration Manual. 8 N EW FOR ELDA S PRING 2014

9. Paper/Pencil Testing Online Testing Test Administration Manual has been combined with the K-2 and 3-12 Test Administration Manuals. Sign language ASL DVDs are available for Writing, Listening, and Speaking. Test invalidation bubble by subject has been added to answer documents. If a student tests in one mode and the subject is invalidated, that subject will be considered invalidated, even if the student tests the same subject in the other mode. It is a security violation to administer the same test twice to a student. 9 N EW FOR ELDA S PRING 2014

10. Paper/Pencil Testing Students that are designated in the January Precode File as an online tester in all four subjects, will not receive precode labels. Return envelopes will be provided for security checklists, online testing rosters, and scoring sheets. UPS labels will have a tear-off tab that lists the tracking number. ESC430 is DRC’s internal number for ELDA. 10 N EW FOR ELDA S PRING 2014

11. R ESOURCES A VAILABLE 11 K-2 and 3-12 Test Administration Manuals (January 7) DTC Supplement (January 7) INSIGHT Technology User Guide (January 29) Electronic Security Checklists and Packing Lists (February 3) STC/TA Training Tool (January 24) Listed below are documents and posting dates. They will be posted to either eDIRECT, the SCDE Web site, or both.

12. T EST A DMINISTRATION 12 Paper/pencil and online testing administration directions for grades 3-12 are in the 3-12 Test Administration Manual. Grades K-2 are administration directions are in the K-2 Test Administration Manual. Kindergarten and grades 1-2 inventories (Teacher Support Materials in K-2 Test Administration Manual). Kindergarten and grades 1-2 Exemplar Guides are posted on the SCDE ELDA site.

13. T EST A DMINISTRATION T IME R EQUIREMENTS (A PPROX.) 13 3-12 TAM pgs. 49-98 Recommend giving the speaking test last. Please allow 10-15 minutes to prepare for test administration prior to beginning the assessment.

14. K INDERGARTEN AND G RADES 1-2 I NVENTORIES 14 Example A “0” means the student did not meet the requirements of the inventory.

15. M ATCHING R ULES 15 An all or nothing match will be made to the student using the following criteria: 1.District Code (SIDN) 2.School Code (SIDN) 3.Student ID Number (PS#) 4.Grade 5.Student Last Name 6.Student First Name All fields must be identical and not blank for a match to occur. Please note that online testing is optional. Students can be tested with a combination of online testing and paper/pencil. Students’ online and paper/pencil records will be matched as follows:

16. QUESTIONS 16

17. O NLINE T ESTING 17 Jan. 29:Online Tools Training (OTT) Tutorial Software Installers INSIGHT Technology User Guide Feb. 3: Test Setup, including permissions, available

18. T RAINING & S UPPORT Tutorial (with audio) Guides test administrators and students through the testing experience including testing tools and navigation. Available via eDIRECT (login not required). Link also downloads with test engine installer. May be used in a large-group session. 18

19. T RAINING & S UPPORT, CONT. Online Tools Training (OTT) Opportunity for test administrators and students to become familiar with online testing tools. Review as many times as desired. Practice test items should not be considered representative of an actual test; correct answers and scores not available. Available via computer desktop (once software installed). Oral administration (HVA) OTT available for Listening. When audio is playing (stop/starting points/pause): When audio is not playing (stop/starting points/play): Must use a Testing Site Manager (a new version of the LCS is part of the TSM) in order to access OTT with HVA. 19

20. P REPARING FOR O NLINE T ESTING Read the Test Administration Manuals and INSIGHT Technology User Guide. Download software and prepare workstations. Check audio for Oral Administration (if applicable). Schedule sessions for students and test administrators to view the Tutorial. Schedule sessions for students to use the Online Tools Training (OTT). 20

21. P REPARING FOR O NLINE T ESTING Access Test Setup via eDIRECT Provide necessary permissions to STCs and TAs. SC Project Team will send list of permissions assigned to DTCs on February 3. Ensure all students testing online are in a Test Session. Add students as needed. Update student demographics and accommodations as applicable. Print Student Test Tickets and Test Ticket Rosters. 21

22. O NLINE T ESTING I NFORMATION 22 GradesFormSubject(s)Notes K 1-2 AReading Writing Listening Speaking 0-3 point inventory scores for all subjects will be entered by Test Administrators into INSIGHT using each student’s test ticket. Test Administrators will be able to select a subject and enter inventories for a student multiple times using the same test ticket by clicking Pause and Exit the test. If the Test Administrator has successfully completed all subjects of the inventory for the student, click the Review/End Test button to submit the test.

23. O NLINE T ESTING I NFORMATION 23 GradesFormSubject(s)Notes 3-5 6-8 9-12 AReading Writing Writing test has multiple-choice, constructed-response (CR) and extended-response (ER) items. Students will type CR/ER responses in text boxes. Reading test consists of multiple-choice items only. INSIGHT allows students with the appropriate IEP accommodation to take different parts of a single subject over multiple days; select Pause and then Exit to prevent the test from locking. Students begin the next part of the test the following day by logging into the test using the same test ticket. If a student has completed part of the test, the student cannot go back to access the test for that subject again. Once the student has successfully completed all parts of the test, students must submit their tests by clicking Review/End Test.

24. O NLINE T ESTING I NFORMATION 24 GradesFormSubject(s)Notes 3-5 6-8 9-12 AListening The Listening test consists of multiple-choice items only. Each item has a corresponding (human voice) audio file; the use of headphones and a Testing Site Manager (the LCS is part of the TSM) is mandatory to use this feature. The computer volume should be set at 60% or above when testing. Once a student has completed a part of the Listening test, the student cannot go back to access the test for that subject again.

25. O NLINE T ESTING I NFORMATION 25 GradesFormSubject(s)Notes 3-5 6-8 9-12 ASpeaking This inventory is administered one-on-one teacher to student. All students will see pictures and hear (human voice) audio and answer questions. The Testing Service Manager (TSM) is mandatory to use this feature. The LCS is part of the TSM. Headphones are not needed for this inventory. The 0-2 point scores will be entered by Test Administrators into INSIGHT using each student’s test ticket. TAs may use Scoring Sheets to record student scores. Scores can be entered into INSIGHT for students multiple times using the same ticket by clicking Pause and exiting the test. Test Administrators must submit the test by clicking Review/End Test once all scores have been entered.

26. P RECODE 26 All student records from the January precode file will be loaded into eDIRECT as online testers. Students are automatically assigned to a test session with designated accommodations. It is not necessary to update demographic information in eDIRECT; updates from the March precode file will be applied after testing is completed.

27. P RECODE One Test Session per grade cluster (K, 1-2, 3-5, 6-8, 9-12) will be created for each school. Tests will be set as modules under one content area–“ELA”; one module per subject (Reading, Writing, Listening, and Speaking). Modules are defined as: Module 1 = Reading; Module 2 = Writing; Module 3 = Listening; Module 4 = Speaking. A generic teacher name Sample Teacher will be assigned to each test session. Districts and schools will have the opportunity to modify the teacher name, as appropriate, or add a new teacher. ELA teacher names from the precode file will not be loaded into eDIRECT. 27

28. O NLINE A CCOMMODATIONS 28 Online AccommodationFeatures Oral Administration (Writing Only) Human Voice Audio (HVA) for directions, items, and passages. Schools must provide headphones. Loose-Leaf Students may test online. Loose-Leaf + Oral Administration (Writing Only) Same features as Oral Administration above, but students also have loose-leaf accommodation. Schools must provide headphones. Large-Print Fully scalable, so students can view items in a larger format by testing on a workstation with a larger monitor. Text and graphics approximately 30% larger than regular test booklet. This would also depend on the size of monitor and screen resolution being used. An online test-taker would receive same scaling of items using a 20 inch monitor as a 15 inch monitor. Large-Print + Oral Administration (Writing only) Same features as Oral Administration, but students also have large-print accommodation. Schools must provide headphones. Sign Language Test (Writing only) Available for students testing sign language.

29. T EST S ETUP Available via eDIRECT on February 3 User accounts must have the appropriate permissions. Used for the following functions: Manage Test Sessions Access and modify student demographic data Print Test Ticket Rosters Print Student Test Tickets One Test Ticket for each student to access all subjects (same as in spring 2013). Monitor Testing 29

30. T EST S ETUP – P ERMISSIONS 30 Permission:Allows Users To: Online Testing – Secured ResourcesAllows user to access online testing software. Students – Add/EditAdd/edit students and student data for the purposes of testing online. Students – Download StudentsDownload a list of student information for all students in a school. Students – Search/ViewSearch/view student data and download search results. Teachers – Add/EditAdd/edit teachers who have students testing online. Teachers – Search/ViewSearch/view teacher data and download search results. Test Session – Add/EditAdd, edit, and delete test sessions. Test Session – Search/ViewSearch/view test sessions and download search results. Test Session – Status SummaryView testing status summary information. Test Setup – View Student StatusView Student status. Test Tickets – View/PrintAllows user to print student test tickets and view individual ticket statuses. Test Tickets – View Questions Attempted Allows user to see questions attempted against total number of questions. DRC will assign permissions to DTCs on February 3. DTCs will then assign permissions to STCs and TAs.

31. T EST S ETUP – T ICKETS Student Test Tickets with login information are generated automatically; contain all information needed to begin test. STC or TA prints tickets and rosters prior to testing session. TAs verify that each student has the correct ticket. Only one ticket is needed per student to access all subjects. Tests are activated once a student logs in with username and password provided on ticket. Please note it is not acceptable to use a student test ticket to test that the software is working. OTT logins should be used. 31

32. T EST S ETUP – T ICKETS Student Test Tickets are secure; must be distributed, collected and accounted for, and securely destroyed following testing. Tips for helping with login issues: Stagger logins User IDs and passwords will not work if there is insufficient bandwidth to authenticate the test ticket. 32

33. T EST S ETUP – T ICKETS & R OSTERS 33 Rosters and Test Tickets can be printed beginning February 3. One Test Ticket will be used for all subjects for each student.

34. R EGENERATING A T EST If a student’s online accommodation is changed, test must be regenerated to ensure the correct test form is assigned: Oral Administration (Writing only) Loose-Leaf Loose-Leaf + Oral Administration (Writing only) Large-Print Large-Print + Oral Administration (Writing only) Sign Language Test Booklet (Writing only) Regenerate permission will be available to DTCs from February 3-14. Contact the SC Project Team before student tests, if change is made after February 14. 34

35. P AUSE F UNCTIONALITY 35 Allows TAs to re-enter a test multiple times without the need to reset the student’s test ticket (Pause, then Exit). Allows students with IEPs, who have an accommodation to complete different parts of a single subject over multiple days, to log in and resume testing the next day without having to unlock the test ticket (Pause, then Exit). Allows students who need to leave the computer lab/classroom for a short break (e.g., restroom break, office visit, fire drill, etc.) to continue their test (Pause, then Resume). If a student submits a test by mistake, contact the SC Project Team to have the student’s test unlocked.

36. P REPARING F OR T ESTS WITH A UDIO Prior to testing: Use of the Testing Site Manager (the LCS is part of the TSM) is required for Listening and Speaking tests and oral administration of the Writing test. Ensure the audio works by completing a System Readiness Check on each student workstation: Start – Programs – SC Online Assessments – System Readiness Check Ensure headphones are available for each student. Adjust the volume on each machine so that it is at a comfortable level for students. 36

37. P REPARING F OR T ESTS WITH A UDIO During testing: When a student logs on, the student should see these audio buttons on the Welcome Student screen: A human voice will be heard for the directions and test items. If a student needs to adjust the volume during testing they should click the Options button on the test screen and select Audio Settings. 37

38. QUESTIONS 38

39. P APER - AND -P ENCIL T ESTING 39

40. Record ANY missing materials Note on security checklist Fax or email discrepancies to DRC Verify materials received Packing lists Security ranges to security checklists Retain Original Shipping Boxes District Boxes: White School Boxes: Brown I NVENTORY M ATERIALS 40 3-12 TAM pg. 33-34

41. A DDITIONAL M ATERIALS 41 DTCS pg. 3 Districts will order additional materials via eDIRECT beginning on January 8. Districts will not be charged for additional materials. Consider whether any materials—Oral Administration Scripts Audio CDs, and DVDs —can be reused before ordering additional materials. Use the Intra-district Transfer Form to transfer materials between schools in your district. Orders received before 4:00 p.m. Eastern time will be processed on the same day and shipped via 3-day ground delivery.

42. S ECURITY C HECKLISTS 42 3-12 TAM pgs. 10-11 Security Checklists are used to track and monitor the distribution and receipt of secure materials. Security Checklists contain spaces to: Sign out and sign in materials to STCs and TAs. Indicate the date materials were packaged for return. Record notes (to indicate if materials were damaged, destroyed, etc.).

43. F ORM A T EST M ATERIALS 43 For grades 3-5, 6-8, and 9-12, students mark answers for all questions in answer documents. Test booklet and answer document security numbers do not need to correspond. Students may mark or write in the test booklets, but final answers must be marked or written in the answer document. Test booklets and answer documents are secure. For kindergarten and grades 1-2, teachers mark answers for all questions in the scannable inventory booklet.

44. Loose Leaf Printed on single-sided paper with one test item per page Reading/Writing and Listening/Speaking Test Packs Large-Print Enlarged version (130%) of the regular test booklet and is designed for students who have difficulty reading text in a standard format. Reading/Writing and Listening/Speaking Test Packs For both large-print and loose-leaf, students must record answers in an answer document or the TA must transcribe. Answer documents are not included in test packets. For both large-print and loose-leaf, students must record answers in an answer document or the TA must transcribe. Answer documents are not included in test packets. F ORM A T EST M ATERIALS 44 3-12 TAM pg. C-10

45. Audio CDs Produced for listening and speaking grade clusters 3-5, 6-8, and 9-12. Oral Administration Script (Writing) TAs may read scripted directions, item stimuli, questions, and answer options. All materials should be read directly as it is printed in the TAM and script. Use when an oral administration is specified in a student’s IEP. Speaking Scoring Guide Used to score the speaking portion of the test for grade clusters 3-5, 6-8, and 9-12. F ORM A T EST M ATERIALS 45 3-12 TAM pgs. 16, 49-52, 55, C-6-C-7, C-23, 70

46. F ORM C T EST M ATERIALS 46 3-12 TAM pg. C-9 Braille (Reading/Writing) For students who are blind or visually-impaired. Available for the reading and writing tests. Braille package includes: Braille test booklet Print version test booklet Braille TA notes TAs transcribe answers into the student’s answer document.

47. Sign Language Test Booklet (Writing) For students who are deaf of hard of hearing. Students must record answers in an answer document or the TA must transcribe. Signed Administration Scripts (Listening/Speaking) For students who are deaf or hard of hearing. Use with Listening/Speaking Test Booklet and audio CDs when IEP specifies signed administration. F ORM C T EST M ATERIALS 47 3-12 TAM pgs. C-21

48. Sign Language TA Notes (Reading/Writing) Sign Language ASL DVDs (Writing, Listening and Speaking) F ORM C T EST M ATERIALS 48 3-12 TAM pgs. C-8 For students who are deaf of hard of hearing. To be used to supplement the Reading/Writing test booklet. Signed Administration TA Notes are secure.

49. A NSWER D OCUMENTS 49 3-12 TAM pgs. 21-25, A-3-A-4 Apply a precode label or single document label to the answer document (3-5, 6-8, 9-12) before distributing to students. Apply a precode label or single document label to the kindergarten and grades 1-2 inventory booklets before administering the inventories.

50. A NSWER D OCUMENTS 50 3-12 TAM pgs. 21-25, A-3-A-4 Answer documents and inventory booklets that are not labeled properly will NOT be scored. Precode label Single document label Home school single document label Districts will be responsible for paying the fee for scoring any improperly returned answer documents.

51. P RECODE L ABELS 51 3-12 TAM pgs. 21-25, A-3-A-4

52. S INGLE D OCUMENT L ABELS 52 3-12 TAM pgs. 21-25, A-3-A-4 For students who do not have a precode label or received one with incorrect information. White – 10 labels per sheet Handcoding is required on the cover and page 2 of the answer document. Home school version (DTC use only)

53. S INGLE D OCUMENT L ABELS 53 3-12 TAM pgs. 21-25, A-3-A-4 Single Document Label Home School Single Document Label

54. Apply to used answer documents that DRC should NOT score. D O N OT S CORE L ABELS 54 3-12 TAM pg. A-4 Unused overage answer documents do NOT require a label.

55. C ODING A NSWER D OCUMENTS P RECODE L ABELS 55 3-12 TAM pgs. 21-25 Hand-coding is optional, but recommended. Precode label goes here. Hand-coding optional, but recommended. Hand-coding optional, but recommended.

56. C ODING A NSWER D OCUMENTS P RECODE L ABELS 56 3-12 TAM pgs. 21-25 Coding the TA Initials is required. Must be hand-coded, if applicable.

57. C ODING A NSWER D OCUMENTS N ON -P RECODED 57 3-12 TAM pgs. 21-25, A-3-A-4 Hand-coding is mandatory. Single document label goes here. Hand-coding optional, but recommended. Hand-coding optional, but recommended.

58. C ODING A NSWER D OCUMENTS N ON -P RECODED 58 3-12 TAM pgs. 21-25, A-3-A-4 Coding the TA Initials is required. Hand-coding is mandatory (O, P, Q, R, S, and T only if applicable.

59. Verify every answer document or inventory booklet to be scored is identified with a precode or single document label. Place a Do Not Score label on any used answer document or inventory booklet that should not be scored. Check answer document/inventory booklet coding. STC R ETURN P ROCEDURES 59 3-12 TAM pgs. 33-36, 39

60. STC R ETURN P ROCEDURES 60 3-12 TAM pgs. 33-36, 39 Return all secure materials, which include: Customized materials Speaking Scoring Guides Listening and speaking CDs Test booklets Answer documents/inventory booklets Grades and subjects may be mixed within boxes (along with customized booklets). Scorable and non- scorable materials can be returned in same boxes. Return home school materials to DTC separately (if applicable).

61. DTC R ETURN P ROCEDURES 61 Return materials March 31–April 18. Contact UPS to schedule pick-up by April 15. Apply UPS return shipping label(s) Apply DRC return shipping label(s) Return materials from every school

62. R ETURN S HIPPING L ABELS 62 DTCS pg. 5 District Return Shipping Label School Return Shipping Label

63. Place test materials in the DRC box. P ACKAGING P ROCEDURES 63 3-12 TAM pgs. 35-36; DTCS pgs. 7-8

64. Fill any empty space in the box(es) with crumpled paper or bubble wrap ensuring that testing material does not shift during transit. Make sure you fill voids to the top of the box. P ACKAGING P ROCEDURES 64 3-12 TAM pgs. 35-36; DTCS pgs. 7-8

65. Fold the outer flaps (with old shipping labels) in, exposing the A and B flaps. P ACKAGING P ROCEDURES 65 3-12 TAM pgs. 35-36; DTCS pgs. 7-8

66. Place the colored DRC label on Flap A. Place UPS ground label on Flap B. P ACKAGING P ROCEDURES 66 3-12 TAM pgs. 35-36; DTCS pgs. 7-8

67. Tape boxes securely using three pieces of packaging tape on BOTH the top and bottom. Overlap the tape, and make sure it wraps around the sides at least two inches. P ACKAGING P ROCEDURES 67 3-12 TAM pgs. 35-36; DTCS pgs. 7-8

68. QUESTIONS 68

69. C ONTACTING DRC 69 Direct Line: 1-800-451-7834 For any technical questions related to online testing, STCs, TAs, or technical coordinators may contact DRC, with the DTC’s approval. Fax: 1-866-237-9314 Email: SCProject@datarecognitioncorp.comSCProject@datarecognitioncorp.com eDIRECT: https://sc.drcedirect.com/https://sc.drcedirect.com/

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