1. 1 Institutional Support Services Capital Project Process

2. What is the Office of Capital Projects (OCP)? Convergence of staff from HSC and Main Campus Facility Planning Groups and PPD Construction Management Convergence of staff from HSC and Main Campus Facility Planning Groups and PPD Construction Management Formed in March 2006 Formed in March 2006 Staff of architects, engineers, project managers, construction managers and support personnel Staff of architects, engineers, project managers, construction managers and support personnel

3. OCP Mission The Office of Capital Projects manages programming, design and construction, retrofitting, and restoration of campus buildings and their environments in support of… excellence in teaching, research, patient care, and community service; excellence in teaching, research, patient care, and community service; a sustainable environment; a sustainable environment; a lasting campus heritage; a lasting campus heritage; a diverse workplace that fully supports staff development. a diverse workplace that fully supports staff development.

4. What Value do we bring? Professional Project Management services Professional Project Management services Coordination of services with UNM entities and external vendors and contractors Coordination of services with UNM entities and external vendors and contractors Assurance of code compliance Assurance of code compliance Sustainability practices Sustainability practices Best value for quality work Best value for quality work Compliance with UNM Standards Compliance with UNM Standards Initial 20 hours of consultation is free Initial 20 hours of consultation is free

5. Customer Service Objectives Provide a responsive, consistent, and cost-effective delivery of programming, design, and construction. Provide a responsive, consistent, and cost-effective delivery of programming, design, and construction. Serve as an advocate for modifications to a building or building system and furniture specifications. Serve as an advocate for modifications to a building or building system and furniture specifications. Improve the livability of campus buildings and maintain the integrity of building systems. Improve the livability of campus buildings and maintain the integrity of building systems. Enhance customer involvement in the project development and implementation process. Enhance customer involvement in the project development and implementation process.

6. When do you need OCP? Modifications that affect the structural, mechanical, electrical, plumbing and/or security systems of a building, including walls and partitions Modifications that affect the structural, mechanical, electrical, plumbing and/or security systems of a building, including walls and partitions Change of space usage (e.g., office to a lab, classroom to a Office) Change of space usage (e.g., office to a lab, classroom to a Office) Modifications requiring coordination with facilities maintenance staff (PPD) Modifications requiring coordination with facilities maintenance staff (PPD) Modifications that affect exiting, exit elements and ADA compliance Modifications that affect exiting, exit elements and ADA compliance Design, installation or removal of equipment connected to building systems (eg. hoods, exhaust fans, water filtration) Design, installation or removal of equipment connected to building systems (eg. hoods, exhaust fans, water filtration)

7. When do you need OCP? – Continued Furniture – new or reconfiguration Furniture – new or reconfiguration Design and specifications - Yes Design and specifications - Yes System furniture changes (eg. Reconfigure or moving partitions) - Yes System furniture changes (eg. Reconfigure or moving partitions) - Yes Designing new systems furniture applications – Yes Designing new systems furniture applications – Yes Evaluation of various furniture options for quality and best value – Yes Evaluation of various furniture options for quality and best value – Yes Ordering a pencil drawer or shelf for existing systems furniture – NO Ordering a pencil drawer or shelf for existing systems furniture – NO Ordering a chair – NO (Unless you would like an ergonomic evaluation) Ordering a chair – NO (Unless you would like an ergonomic evaluation)

8. How to Request Project Services Call OCP at 505-277-2237 Call OCP at 505-277-2237 Contact anyone within ISS with whom you have a working relationship Contact anyone within ISS with whom you have a working relationship Project request form can be found at; Project request form can be found at; http://iss.unm.edu/ocp/common/docs/ProjectRequest.doc Fax to 505-277-2238 Email to: projreq@unm.edu Email to: projreq@unm.edu

10. Project Process Development of Scope, Schedule and Budget Development of Scope, Schedule and Budget Approval Process Approval Process Proceed with Project scope listed Proceed with Project scope listed Do not proceed – Cancel Project. Do not proceed – Cancel Project. Do not proceed–Re-Evaluate: Budget, Scope, and Schedule Do not proceed–Re-Evaluate: Budget, Scope, and Schedule When project is approved schedule will vary based on : When project is approved schedule will vary based on : Complexity Complexity Design/Engineering requirements Design/Engineering requirements Construction permitting Construction permitting Construction duration Construction duration

11. Scope Statement

12. Project Team Members Successful project management requires communication between these participants: Successful project management requires communication between these participants: Client Client OCP Project Manager OCP Project Manager OCP Construction Manager (if Required) OCP Construction Manager (if Required) College Representative / Executive Leadership College Representative / Executive Leadership PPD Facility Manager PPD Facility Manager Building Mangers Building Mangers Planning and Campus Development Planning and Campus Development Physical Plant Department - Engineering Physical Plant Department - Engineering Safety and Risk Management Services Safety and Risk Management Services Parking and Transportation Parking and Transportation Police Police IT IT Purchasing Purchasing